Recreation Board

City of College Park Recreation Board Meeting September 9, 2019 6:00 p.m. College Park Community Center (CPCC) 5051 Pierce Avenue Final Minutes Present Absent 1. Sarah Araghi (Jazs) X 2. Santosh Chelliah X 3. Janice Bernache-Crocker X 4. Jane Hopkins X 5. Jane Miller X 6. Judith Oarr X 7. Barbara Pianowski X 8. Christina Toy X 9. Aiina De Triana X Also Present: City Staff: Scott Somers, City Manager (arrived at 6:28 pm) Robert Ryan, Public Services Director Sharon Fletcher, Executive Assistant, Public Services Department Ryna Quinones, Communications Coordinator Gabby Wurtzel, Event Planner Joi Woods, Contract Secretary Guest: Nick Dale, DC Blues Society (departed at 6:59 pm) I. Call to Order Meeting was called to order at 6:02 p.m. II. Membership Announcements Jane Miller has been appointed as a member of the Recreation Board effective August 13, 2019, Bettina McCloud has resigned as a member of the Recreation Board effective September 6, 2019. III. Review and Approval of Agenda Ms. Araghi motioned to reorder the agenda, to discuss Blues Festival upon arrival of Mr. Sommers. Mrs. Toy seconded the motion. None were opposed. The motion passed 6-0-0. IV. Review and Approval of Minutes- August 5, 2019 Ms. Araghi motioned to approve the August 5, 2019 minutes. With a spelling correction. Mrs. Pianowski seconded the motion. None were opposed. The motion passed 6-0-0.  V. Communications • The board discussed event ideas and logistics for a 2020 Harvest Festival including hosting a parade. • Events will be promoted in the upcoming Resident Guide • Social Media Advertising occurs 30-45 days prior to the event pending finalized details • City Policy for “City Events and City Initiated Solicitations” The board discussed City Events and City Initiated Solicitations Policy. Ms. Fletcher will forward an updated version of the document to the board once received from Mrs. Quinones. • New Events & Outreach Coordinator Introductions, provided details about background VI. Citywide Events - Planning and Reports: a. M-NCPPC Partnerships Movie night at the Aviation Museum scheduled for August 23, 2019 was canceled due to potentially unsafe field conditions. The Museum would like to explore partnering with the board to host the event at a later date. b. Blues Festival - 11/09/2019 • DCBS Agreement The board discussed: o Modifications to the agreement regarding fundraising and tips -Alternate means for the DCBS to fundraise and solicit tips that align with the city’s policy o Mr. Dale raised concerns about the changes to the agreement, noted points included: -The city’s policy impacts opportunities previously in place to support revenue generated from the sale of merchandise, memberships, fundraising and tips -The Need for a final draft of the agreement with DCBS o Mr. Somers provided clarification regarding changes to the agreement o Mrs. Quinones provided details about the advertising process and efforts in place to maintain continuity among advertising and promotional materials. o Mr. Dale shared details about the artists scheduled to perform and Battle of the Bands Competitors. c. Brunch with Santa The board discussed: • Associated costs • Menu items • Recruiting Santas d. National Night Out – 08/06/19 – Four (4) locations Mrs. Quinones and Mr. Somers noted a successful event e. College Park Day – 10/05/19 Mrs. Quinones provided details about the upcoming event & volunteer solicitation. All members are encouraged to attend. VII. Recreation Facility Use Requests – Fall 2019 No new requests received Ms. Fletcher provided an update regarding the Field Use Requests for Dematha soccer and P.G. Pride Lacrosse to share the field submitted during the August 5, 2019 meeting. Both  organizations have agreed to share the field. The board’s recommendation for approval stands. VIII. Additional Discussion: Use of city Parks Mr. Somers solicited feedback about expanding the role of Recreation Board to include the use of parks. Mrs. Toy suggested initiating outreach among neighborhoods to promote use of community parks. IX. Confirm Next Meeting: Monday, October 7, 2019 X. Adjournment Ms. Araghi motioned to adjourn the meeting. Mrs. Toy seconded the motion. All were in favor. The motion passed 5-0-0. The meeting adjourned at 7:42 pm.