City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, MAY 2, 2013 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Cheryl A. Young called the regular meeting to order at 6:00 p.m. Harold Olsen delivered the invocation and Mayor Young led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Shannon Fitzgibbons Councilor Sally Ann Marson Councilor Casey Wheeler COUNCIL MEMBERS ABSENT: Councilor Josh Fromm ALSO PRESENT: Micah Rogers, Public Works Superintendent Michael McGlothlin, Chief of Police Cynthia L. Phillips ATTORNEY PRESENT: Harold Olsen, City Attorney ABSENT: Leahnette Rivers, City Administrator/Recorder (Attending to her duties as a prospective grandmother, thereby proving that she is older than she admits.) A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: There were no public hearings. POLICE REPORT: Police Chief McGlothlin reported that an oral board was held for the 6 remaining candidates for the City Police Officer position. After the oral board, the list of candidates was reduced to 3 persons. A final selection will be made on May 8, 2013. The Chief was then excused over the objection of Attorney Olsen who claimed that removal of the Chief’s ample physic left the attorney with no buffer between him and the audience – a frightening circumstance. 2 - Regular City Council Meeting May 2, 2013 MAYOR’S INTRODUCTION: Mayor Young introduced Cynthia (Cindy) Phillips, whose name appeared on the Consent Agenda, as the Mayor’s prospective appointee for the Municipal Judge position. AGENDA ITEM 3 CITIZEN INPUT: Although a few citizens were present, they offered no input. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Councilor Fitzgibbons reported that the discussions with the Port of St. Helens for a dog park were progressing. Also the U.S. Flag on Hwy 30 had been installed. Finally, the work on the Veterans Memorial Park was progressing. 4.2 Water Source and Development Committee: Micah Rogers reported that the design phase of the water works project was underway. 4.3 Street Committee: No report. 4.4 Sewer Committee: No report. 4.5 Audit Committee: No report. 4.6 Hazard Mitigation Planning Group: Councilor Wheeler reported that a meeting was scheduled for May 6, 2013. 4.7 Other Reports: Superintendent Rogers reported that the Public Works Department has hired some seasonal help. Attorney Olsen reported on his recent trips to Hawaii, LaPine and the Oregon Coast. Councilman Wheeler then made some comments directed to the attorney, which will not be repeated in these minutes. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Appointment of Cynthia L. Phillips as Municipal Judge. 5.2 Activities report from the City Administrator/Recorder. MOVED (MARSON), SECONDED (WHEELER), AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUSINESS: There was no unfinished business. AGENDA ITEM 7 NEW BUSINESS: 7.1 Authorization to sign a Point Source Project Application for a loan under the Clean Water State Revolving Fund Program for a Sewer Improvement Project. MOVED (WHEELER), SECONDED (FITZGIBBONS) AND CARRIED UNANIMOUSLY TO AUTHORIZE THE MAYOR AND/OR CITY ADMINISTRATOR TO SIGN THE LOAN APPLICATION. 3 - Regular City Council Meeting May 2, 2013 7.2 First reading of Council Bill No. 13-662: An Ordinance amending Ordinance No. 504 which regulates vehicular and pedestrian traffic and provides penalties for violation thereof. There being no objection, the Mayor read the proposed Ordinance by title only. A brief discussion then occurred relating to the tongues of trailers and the permit for exceptions to the Ordinance requirements, but no changes were made to the Ordinance. 7.3 First reading of Council Bill No. 13-672: An Ordinance declaring the City’s election to receive State Revenues. There being no objection, Mayor Young read the proposed Ordinance by title only. There were no further comments. 7.4. Council Bill No. 13-673: A Resolution authorizing a transfer of appropriations within the Water Fund during the fiscal year beginning July 1, 2012. MOVED (MARSON), SECONDED (WHEELER) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 13-673. 7.5 Authorization to sign a Release of a lien against property described as Tax Account No. 5121-000-00431, located at 300 “A” Street, Columbia City, Oregon, under the ownership of Khan Real Estate Holdings LLC. MOVED (MARSON), SECONDED (FITZBIGGONS) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE RELEASE OF LIEN. 7.6 Request for Council authorization to abate weeds on property located at 1725 First Street, 1735 First Street, and the north of 300 “A” Street under the ownership of Wayne Weigandt, further described as tax lots, 5128-AD-05700, 5218- AD-05800, and 5121-000-00430: The nuisance had been abated, no action was taken. 7.7 Review proposals received for the Veterans Memorial Monument. After the proposals were reviewed by the City Council, the Jason L. Jones proposal was deemed best. MOVED (FITZGIBBONS), SECONDED (WHEELER) AND CARRIED UNANIMOUSLY TO SELECT THE JASON L. JONES PROPOSAL. 7.8 Recommendation to award contract for the Veterans Memorial Monument to Jason L. Jones, DBA Jones Sculpture Studio. MOVED (FITZGIBBONS), SECONDED (MARSON) AND CARRIED UNANIMOUSLY THAT THE CONTRACT FOR THE VETERANS MEMORIAL MONUMENT BE AWARDED TO JASON L. JONES, DBA JONES SCULPTURE STUDIO. AGENDA ITEM 8 OTHER BUSINESS: No further business was conducted. AGENDA ITEM 9 ADJOURNMENT: The Mayor adjourned the meeting at 6:28 p.m., which, unfortunately, was not a new record for the shortest Council Meeting. Thereafter, the Council Chambers were filled with a lot of meaningless chatter about nothing of significance before the doors were locked and everyone was sent home. 4 - Regular City Council Meeting May 2, 2013 (DISCLAIMER: At the request of Mayor Young, these minutes were prepared by Attorney Olsen who disclaims any responsibility for the contents thereof.) APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder