City Council

City Council Meeting Minutes ___________________________________________________________________________________________ TUESDAY, JANUARY 6, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the special meeting to order at 6:00 p.m. Harold Olsen delivered the invocation and Council President Marson led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young (arrived 6:03 p.m.) Council President Sally Ann Marson Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: Councilor Josh Fromm ALSO PRESENT: Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: Harold Olsen, City Attorney A quorum was present and due notice had been published. 1.1 Inauguration of Mayor and City Council Members. Inauguration of re-elected Mayor Cheryl A. Young and newly elected Council Members Gordon Thistle and Nell Harrison. Leahnette delivered the Oath of Office to Mayor Young and Councilors Thistle and Harrison. AGENDA ITEM 2 PUBLIC HEARINGS: None AGENDA ITEM 3 CITIZEN INPUT: None AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the Committee will meet later this month. 4.2 Water and Sewer Committee: Leahnette said the leak detection survey has been completed and the results will be available soon. 4.3 Street Committee: No report. 2 - Regular City Council Meeting January 6, 2015 4.4 Audit Committee: Nell said the Committee met recently and everything looked good. She thanked Leahnette for her assistance during the meeting. 4.5 Hazard Mitigation Planning Group: Leahnette said the Group will meet later this month. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Minutes of the Regular City Council Meeting of December 4, 2014. 5.2 Financial Report for the month ending November 30, 2014. 5.3 Appointment of Suella Kovich to the Audit Committee. 5.4 Appointment of Lisa Moore to the Audit Committee. 5.5 Appointment of Lisa Moore to the Budget Committee. 5.6 Reappointment of Lyle Bluhm to the Budget Committee. 5.7 Reappointment of Alex Reed to the Budget Committee. 5.8 Reappointment of Barbara Gordon to the Planning Commission. 5.9 Appointment of Leahnette Rivers as Budget Officer. 5.10 Portable Basketball Hoop in ROW Permit request - Roberta Robinson of 1850 First Street. 5.11 Portable Basketball Hoop in ROW Permit request - Joe and Serena Brooks of 1710 Seventh Street. 5.12 Portable Basketball Hoop in ROW Permit request - Lonny Lee of 3310 Fifth Street. 5.13 Portable Basketball Hoop in ROW Permit request - Chris Smith of 3635 Park Drive. 5.14 Activities report for the month of November 2014 from the Chief of Police. 5.15 Activities report for the month of November 2014 from the Public Works Superintendent. 5.16 Activities report from the City Administrator/Recorder. 5.17 Letter of resignation from Larry Preston. In the absence of the Public Works Superintendent’s activities report, item 5.15 was struck from the consent agenda, and a letter of resignation received from Larry Preston earlier today was added to the consent agenda as item 5.17. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE AMENDED CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Audited Financial Report: Audited Financial Report for the year ended June 30, 2014 for the City of Columbia City, Oregon. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO ACCEPT THE JUNE 30, 2014 FINANCIAL REPORT. 7.2 Engineering Services Amendment Request: Amendment Request for additional engineering services for the Columbia City Sanitary Sewer System Improvements Project in the amount of $14,169.00. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE ENGINEERING SERVICES AMENDMENT REQUEST IN THE AMOUNT OF $14,169.00. 3 - Regular City Council Meeting January 6, 2015 AGENDA ITEM 8 OTHER BUSINESS: Election of 2015 Council President: MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO ELECT COUNCILOR MARSON AS THE 2015 COUNCIL PRESIDENT. City Attorney services: Harold announced he would like to retire, and discussed some legal service options with the City Council. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:29 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder