City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, MARCH 5, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the regular meeting to order at 6:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young (arrived 6:06 p.m.) Council President Sally Ann Marson Councilor Josh Fromm Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Michael McGlothlin, Chief of Police Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: Harold Olsen, City Attorney (arrived 6:06 p.m.) A quorum was present and due notice had been published. 1.1 Swearing In Ceremony: Swearing in ceremony for William H. Vance, Reserve Officer. Chief McGlothlin introduced Officer William Vance to the Mayor, Council and audience. He said Officer Vance recently graduated from the Reserve Academy. He said Officer Vance is a full-time officer for the Port of Vancouver, will now begin working as a Reserve Officer for our Department, and comes highly recommended and should prove to be a tremendous asset to our Department. He said Officer Vance will begin the Department’s Field Training Program, which he will need to complete before he starts working on his own. Officer Vance introduced his family members, wife Sarah, son Henry, daughter Madilyn, and mother Sherrie, who were in attendance for the ceremony. He said the Reserve Academy was three days per week for a period of six months, and Chief McGlothlin thanked the Vance family members for their support of his participation in our Department. Leahnette delivered the Oath of Office to Officer Vance, and Chief McGlothlin presented Officer Vance with his badge. AGENDA ITEM 2 PUBLIC HEARINGS: None. 2 - Regular City Council Meeting March 5, 2015 AGENDA ITEM 3 CITIZEN INPUT: None. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson reported the light fixtures are installed and the order of placement for the monuments and flags has been determined for the Phase II improvements in the Veterans Park, She said the Dedication Program is nearing completion and the event will include a bagpiper. Leahnette said formal invitations will be mailed soon. Micah said the flag poles are installed, but they need to be set and leveled. 4.2 Water and Sewer Committee: Chair Fromm said the Water and Sewer Committee will meet next week to work on updating the Five Year Capital Plan. 4.3 Street Committee: Chair Marson said the Street Committee will also meet next week to work on the Five Year Capital Plan. Micah is waiting to get a start work date from the contractor that will complete the striping and crack seal work. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: Councilor Fromm said the February meeting was cancelled. Chief McGlothlin said the Group will meet again on March 23. 4.6 Other Reports: Council President Marson said the new sign for the Caples House Museum is being installed. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Minutes of the Regular City Council Meeting of February 5, 2015. 5.2 Activities report for the month of January and February, 2015, from the Public Works Superintendent. 5.3 Activities report from the City Administrator/Recorder. Item 5.2 was amended to include a report for February, 2015. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: 6.1 Takeover Agreement: Takeover Agreement between Guarantee Company of North America USA and City of Columbia City. The Mayor and Council discussed a liquidated damages settlement offer dated February 26, 2015 from Jan D. Sokol, legal counsel for the Guarantee Company of North America USA. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO AUTHORIZE STAFF TO CONTINUE TO PURSUE LIQUIDATED DAMAGES IN THE AMOUNT OF $10,455.93 IN LIQUIDATED DAMAGES TO COVER CITY EXPENSES ASSOCIATED WITH THE NON-PERFORMANCE, AND TO AUTHORIZE A SETTLEMENT OF NO LESS THAN $8,881.95. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill No. 15-749; Resolution No. 15-1137-R: A Resolution authorizing a transfer of appropriations within the General Fund during the fiscal year beginning July 1, 2014. 3 - Regular City Council Meeting March 5, 2015 MOVED (HARRISON), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPROVE COUNCIL BILL NO. 15-749. AGENDA ITEM 8 OTHER BUSINESS: City Attorney report: Harold defended his and Mayor Young’s tardiness for tonight’s meeting with the following quote from Oscar Wilde, “Punctuality is the thief of time.” AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 7:11 p.m. to a Goal Setting Workshop. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder