City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, MAY 7, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Sally Ann Marson Councilor Josh Fromm Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Michael McGlothlin, Chief of Police Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None. AGENDA ITEM 3 CITIZEN INPUT: 3.1 Brady Preheim regarding Columbia County Buy Local Ford Family grant application: Brady Preheim extended an invitation to the Council, staff and members of the audience to join the next Ford Institute Leadership Program class. He distributed copies of the class schedule, along with other information about the program. He said the classes will kick off in September 2015 and the group will graduate in September 2016. Brady explained that the current class has developed a “Buy Local” campaign, and he asked for the Council’s support of the project and a $500 funding commitment. He said the grant will be used to implement the new “Buy Local Columbia County” campaign. He said they are working with an organization called the American Independent Business Alliance, which has a proven track record in assisting local groups in growing and refining Buy Local campaigns that uniquely take advantage of existing opportunities and strengths. He described components of their campaign, and said they are asking for financial support from several local organizations. 2 - Regular City Council Meeting May 7, 2015 MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO CONTRIBUTE $500 TO SHEDCO FOR THE BUY LOCAL CAMPAIGN. Planning Commission vacancy: Christopher Thurman of 1920 Third Street said he applied to serve on the Planning Commission because he moved here in October and fell in love with the community. He said the only way to keep a place great is to volunteer and step up to help keep things moving. He said he grew up in Portland and has worked in the area of commercial and industrial construction. He said he is currently a commercial and industrial electrician. Cora Lee Aho of 3025 Sixth Place said she has lived in Columbia City for 10 years. She said she works in Portland and she is in the insurance business. She said she has formerly insured some municipalities and she is familiar with municipalities. She said she had seen the Planning Commission vacancy advertised several times, and she decided to apply. She said she spends a lot of time walking throughout the City and thought she would apply to help out. Basketball hoop permits: Mayor Young apologized to Mr. and Mr. Allen for not successfully making contact with them prior to the recent decision to revoke their hoop permit. She said she stopped by their house to talk with them prior to the last meeting, but they were not at home. Tanya Lee of 3310 Fifth Street said they were not in attendance during the last meeting, but they came tonight to defend themselves because clearly people are going to be here to continue to complain about their basketball hoop. She said they will continue to attend meetings to defend their hoop until the ordinance is changed and the City Council cannot decide to remove their hoop permit at any time. Mayor Young said at this point in time there is no reason for the placement of the Lee’s basketball hoop to be in jeopardy. Tanya said the Allen’s were not notified and given an opportunity to defend themselves before their hoop permit was revoked, even though the ordinance requires a 30-day notice period. Leahnette explained that the revocation of the Allen’s hoop permit was not the result of the complaints that were heard. She said if their site plan that was submitted at the time of their application would have correctly shown the curvature in the street, the permit would not likely have been issued in the first place. She said several complaints were made about the Lee’s hoop during the last Council Meeting, and several members of the Council may have driven out to look at their hoop, but none of the Council Members have ever expressed any concerns about it. She said the City Council has full authority over right-of- ways, including the authority to issue and revoke permits for basketball hoops. Tanya said she is asking to be notified if there are complaints about her hoop so she can defend herself. Mayor Young said often times things do come to our attention because someone makes a complaint. She said in this particular case we did look at the site plan and revoked the permit, and she wishes we had notified people. She said it seems like there’s a lot of division between neighbors in that area on Fifth Street, and it has put the City in the middle. Jaime Smith of 3635 Park Drive said she has been very vocal about this subject from the beginning. She said when they came to the hearing the City said it would be driving around to monitor the permitted hoops, so to say that the City was not aware of the curve in the street isn’t true. She said out of a City of 2,000, there were three or four recorded complaints, and there are 11 permitted hoops. She said if the hoop problems stem from the neighborhood on Fifth Street, then the entire City is being punished as a result. She said we have childhood obesity and diabetes on the rise, and yet we want to pull children 3 - Regular City Council Meeting May 7, 2015 back in rather than have them outside playing. She said we are not just getting harassed about them playing basketball, we are getting harassed about them riding their bikes and being outside. She said this has all been a waste of resources in her opinion. She said if this is truly a neighborhood dispute, then the problem should be left in the neighborhood to dispute. She said she worked with Tanya and Lonny to put together a meeting and invited those that are in dispute to come and talk about this, and no one showed up to have a conversation. She said she received four notices from the City when she moved her basketball hoop to accommodate people parking. She said it was only moved for two days, so somebody is watching daily. She said that’s a waste of City resources. Tristan Wood of 34455 Berg Road, Warren, said he owns a house at 3205 Park Drive. He said he is absolutely disappointed in this City Council for having an ordinance like this. He said the City has created a hardship for him to operate his home as a rental and a hardship for his renter to be able to put a basketball hoop in their driveway for his grandson to play with. He said it is disappointing because he went back through the meeting minutes and during the comment period a woman by the name of Linda Guy mentioned her concern about the placement of a basketball hoop on Park Street, saying it was too close to the intersection. He said this was a complaint delivered at this hearing that he was not even notified about. He said he did not have a chance to come in to defend his property or hear about this ordinance, and it was enacted before he even had a chance to comment on it. He said the City can notify him about a limb hanging out in the road too far, but not about an ordinance that affects the value of his property. He said Linda Guy lives at Sixth and A Street, and he asked why she is driving past his property and complaining about the area of Park Drive and Pacific Street. Mayor Young said a majority of the City’s that we checked with had rules prohibiting basketball hoops in the street right-of-way. Tristan said Tualatin Valley has great rules that allow citizens to put basketball hoops on neighborhood roads, and keeps them off of the main arterials. He said if someone is driving 25 mph, a standard car can stop in less than 70 feet. He asked why the Allen’s permit was denied when the hoop was more than 140 feet from the intersection of the road. He said his basketball hoop was located 100 feet from the intersection. The Council probably would have denied a permit for it too. He said his renters can’t get a hoop permit because they cannot get the liability insurance that the City requires, so their kid cannot play basketball on his own street. Mayor Young said most of the driveways in that area can accommodate a basketball hoop. Tristan said the slope of the driveways makes it a bigger hazard because the balls will roll into the street and the kids will chase the balls. Ray Loupe of 3425 Fifth Street asked how many official complaints the City has on record. He said he is totally against all of this. He said he doesn’t even have kids, but he enjoys the kids being out in the street playing. He said he’d rather see the kids outside playing than sitting inside playing some video game, and he bets everyone else agrees. Mayor Young said some people have suggested that the City Council wants children to stay inside and play video games and not go outside, and that is absolutely untrue. Ray said you have to pass a vision test to get your Oregon Driver’s license and if you drive down that street and cannot see those children playing its time to give up your license. Mayor Young said when it comes to the street, both the drivers and the children playing need to be respectful. Jaime said she and her husband expect their children to be respectful, and if a ball gets loose or one of the kids does something that involves a neighbor, they make sure they go talk with the neighbor. She said when people walk by, their children say “hi” and they stop what they are doing while the people are walking by. She said she is teaching her children 4 - Regular City Council Meeting May 7, 2015 to have respect, whether it’s when they play basketball or draw with sidewalk chalk. She said there is a level of respect that needs to occur from both sides, and she does not see that happening with the few that are making the complaints. She said if you have a problem, have a respectful conversation with the children or with the parents of the children. Christopher Thurman of 1920 Third Street shared a photo that he took of a sign that says “Children at Play” that the City posted at the corner of Fifth and Pacific Streets. He said the curvature of the road near the intersection is not a problem, although it might be if it were curving the opposite direction. He said he struggles with the City’s reasoning about safety concerns because that should have been checked before the permit was issued. He said he believes the Council’s reasoning for revoking the permit for safety concerns is faulty. He said he moved here about two years ago, and he is in law enforcement, and he wanted to move to a community that has a low crime rate and was good for families. He said he has six year old twin daughters, and he wants them to grow up in a place that is fairly safe, and maybe even raise their own families. He said other cities have similar ordinances, but the message the City Council sent when this ordinance was adopted after there were no real issues was that the City does not want families here. He said this may be a small issue with the basketball hoop, but what now is the reputation of this City? He said it’s being splashed across the media that this is a big issue. He said if the City relied on a self selected survey to get information from the public that was a mistake because the only people that respond are those that are very much in favor or very much opposed to the issue. He said he did not respond to the survey because the subject does not impact him - he lives on Pacific and is not going to put a basketball hoop on it because people drive way too fast. He said the only time his children can be out on their bikes is when he is with them. However, he said Fifth Street is a neighborhood street and he questioned the logic used with respect to revoking the Allen’s permit. Mayor Young said the ordinance was established to accommodate the people that wanted to have basketball hoops by establishing a permit system. She said we tried to compromise, but no good deed goes unpunished. She said we tried to look out for those that wanted to have basketball hoops, and she does not appreciate being told that she does not want families here. She said she has family members living with her between the ages of five and 23 years old, and she is very family oriented. She said her family has taught the youngsters to not run out into the street and to be safe. She said the City tried to accommodate those people that have sloped driveways by establishing a permit system for the right-of-way, rather than banning them completely. She said the street serves a purpose, and basketball hoops, especially in the dark, can be dangerous. She said the portable hoops have been an ongoing problem since they first came out. She said after all of this, it would be very easy for her to suggest we outlaw all of the hoops like most of the other cities do. She said the City of St. Helens has an ordinance that prohibits hoops from being in the street, although they are still out there. She said this has been the case with Columbia City. It becomes an issue when someone complains, and then the City has to deal with it and make those difficult decisions that hurt either one side or the other. She said the Allen’s permit application was incorrectly submitted - the drawing was not accurate. She said Mr. Thurman is here tonight, yet he was not interested enough in this topic to respond to a survey. Christopher said self selected surveys are useless, and he wanted to see how this permit issue played out tonight because he is not sure if he wants to continue to live here. Leahnette said the City did a lot more than conduct a survey. She said the Council established a citizen committee, and invited interested citizens to participate on the committee. She said the City repeatedly ran front page articles in the newsletter about this topic and the direction the City was going before any action was taken to adopt the ordinance. She said the City did not anticipate all of this coming from the adoption of the regulations, and neither did the people here in the audience because they did not step forward to participate on the committee. She said the City could not have anticipated the animosity between some of the neighbors in one particular neighborhood, which is mostly 5 - Regular City Council Meeting May 7, 2015 what has led us up to this point. She said the City Council and staff spent a lot of time and effort before any action was taken. Tristan said the City did not notify him prior to taking action on an ordinance that affects his property. He said he did not even know about the ordinance until after it was adopted, and then he got a letter about his hoop being illegal because it did not have a permit. Leahnette said the ordinance does not affect private property. She said the City has no obligation to notify property owners prior to exercising its rights over the right-of-way. Mayor Young suggested his renters should have been informed and could have shared the information with him. Brie Allen of 3200 Fifth Street said they have not been involved with the media attention this issue has received. She said she works for School District, and her husband works for the Columbia County Road Department, and they have three daughters that are all on the honor roll and receive awards at every assembly. She said they are doing their best to raise really good children here. She said this is the only place they wanted to raise their children - they like this area and this community and they think it is beautiful here. However, she said she feels that the City is not supportive of their children having outdoor activities and being active youth. She said she sees high school students who are in trouble every single day - she knows those kids do not have the home structure that her children have, are not allowed to play outside, and do not have the opportunities that her children have. She said they try to keep their children active and involved in sports and activities, and they are volunteering and involved in so many committees that they did not volunteer for the City’s committee. She said they are involved in the Boosters Committee and several other committees, and they work full time and are raising three children. She said she appreciated the Mayor’s apology at the start of this meeting, but she could have called them or sent them a little note. She said they were given 10 days to remove the hoop from the street instead of 30 days like the ordinance states. She said they want to live in a community that supports their kids, and maybe this is not the community for them. Ryan Allen of 3200 Fifth Street said he was born and raised in St. Helens. He said they lived on First Street before they moved to Fifth Street. He said on First Street they had the basketball hoop out on the road and they never had one complaint. Then, he said when they moved to Fifth Street two years ago this whole issue started almost immediately. He said they are simply trying to raise a family and shoot hoops with their kids, noting that their daughter plays basketball. He said this whole issue started because certain neighbors thought the hoop was devaluing their property and was an eyesore, and when they wouldn’t move it off of the street the complaints ended up at City Hall. He said then the City enacted the permit process, and he didn’t get a permit right away and received a letter from the City threatening a $500 fine if he did not move the hoop within 10 days. He said he went through the permit process and paid the $20 fee, and he is sorry that he did not put the little dog leg on the site plan. He said he works for the County Road Department, and that is considered a dog leg, not a curvature, in the street. He said a curve is something you cannot see around. He said there is no sign indicating there is a curve in the road, so it is not considered a curve. He said it is not a safety issue because you can see 500 to 1000 feet in both directions. He said when he first submitted the permit, the City asked him to move it back towards the intersection a distance of five feet from the property line. He said originally where he had the hoop it wasn’t even a safety issue because it was in the straight part of the road and outside of the curve. He said he talked to his neighbor, and he is fine with him putting it within five feet of his property. He said once the City issued the permit for his hoop, they played just one time and at the very next meeting several people showed up at the Council Meeting to complain, saying they were obstructing traffic, and the next thing he knew he had an officer visiting him at his house. He said he was out playing with his children, along with the Lee family, and they were not obstructing traffic. He asked what the rules are with regard to obstructing traffic. He said as soon as they would realize that a car was there, they would get back off of the street, but the car may have had to wait for or a few seconds. 6 - Regular City Council Meeting May 7, 2015 Chief McGlothlin said they need to make a good faith effort to not block traffic. He went on to explain if the Police Department receives a complaint, they are duty bound to go out and check it out. He said it doesn’t mean the complaint is valid - they just need to look into it. He said often times they end up explaining to the complainant that although they understand their frustration, they don’t have an ordinance in place to deal with the issue. He said at one time Officer Bubar went out after receiving a complaint about the hoop, and he was able to verify that the hoop was properly placed and was in compliance with the permit that was on file at the time. Ryan said the officer had responded because he received a complaint that they were obstructing traffic. Chief McGlothlin said that was a separate incident. That occurred after complaints were heard during the last Council Meeting. He said to his knowledge, the City has not received any complaints from people driving through the neighborhood. He said the complaints have come from residents within the neighborhood. Ryan said they’ve complied with everything the City has asked them to do, and these certain individuals weren’t satisfied with the new permit process, so now it’s become a safety issue. Peggy Sharpe of 3300 Fifth Street said she lives next door to the Lee’s and down the street from the Allen’s. She said she loves basketball and she loves kids, and her own children played basketball at all ages, and there were no problems, no matter where they lived. She said she played on a women’s basketball team for a number of years, and she loves basketball. She said she and her husband are retired school teachers and they love kids and have no problems with them playing outside. She said the concerns they have now are with safety. She said they are watching kids who are not watching for cars and are not moving out of the way, and in a 30-minute period of time they watched eight cars that either had to slow to a near stop, or come to a complete stop, because kids would not move out of the street when they were riding their vehicles. She said she finally called the police. She said first she spoke to her neighbor and expressed her concerns about safety, and asked him to please talk with the kids about being safe in the street and looking both ways and moving out of the way of traffic. She said she also spoke to him about a few incidents with his children that resulted in damage to her plants, and their own babysitter was a witness to the damage. She said she was royally told off by her neighbor, so she has not talked with him since. She said she first tried the good neighbor approach and was very polite and concerned. She said the kids ride a battery operated mini bike all over the street and sidewalk, and sometimes they are clear down at the far end of the street. She said two days ago her plants were vandalized again, and her neighbor saw the two kids involved, and it was the Allen’s children that did it. She said she had heard horror stories about people trying to talk with the Allen’s and she just did not want to deal with it, so she went directly to the police. Chief McGlothlin noted that use of the battery powered mini bike on the streets and sidewalks is permissible. Peggy said her concerns are with the children not watching for traffic. In addition, she said she’s been out in her yard working and nearly knocked over by a child on a bike, and the child never even stopped or apologized. Tanya said from inside the house, Peggy cannot tell if someone is outside supervising their children while they are playing. She said they do supervise their children while they ride the motorized scooter. She said when her children offended one of her neighbors, she marched them over to the neighbor's house and made them apologize. She said when she saw that her children had vandalized one of Peggy’s plants, she had already punished them for it before Peggy spoke with her husband. She said her husband got upset when Peggy had used the word “vandalized” because it sounded criminal. 7 - Regular City Council Meeting May 7, 2015 Jane Eggleston of 3405 Fifth Street said she went out to get her mail, and the television reporter was there and asked her to speak to her, so she did. She said she does not care if the basketball hoop is there - that hoop is not her problem. She said the problem she had was with the hoop at the corner, because she did not want to turn the corner onto Fifth Street hit someone. She said her son died in a motorcycle accident, and there is nothing worse than losing your child. Lee Eggleston of 3405 Fifth Street said he doesn’t think any hoops should be in the street, but he is not going to push the matter further, and he thinks the decision that the Council made was a good one. He said the news media keeps saying Columbia City doesn’t want kids to play and that is not the case. He said we just don’t want them to play in the street. He said he would hate to run over a child, and he tries to be careful, but they come and go when they please. Mayor Young said several years ago we received a complaint about the Allen’s hoop, and those complaints continued and eventually led to a long process involving a survey and a lot of studying and a citizen committee, and eventually we came up with a compromise that involved the establishment of some limited regulations and the hoop permit system. She discussed the history of the process at length. She said the very person who had come in to complain in the beginning was still not satisfied because the hoop that she had originally complained about was still in place under the permit system. She said that person then complained again, and got some of her friends involved, and some other people reacted, and it all led us to where we currently are today. Kelly Niles of 2215 Fifth Street said he did not respond to the survey or serve on the committee, and fortunately this ordinance does not affect him. He asked where you draw the line. He said he struggles with this same question a lot because he serves as Chair of the Planning Commission. He said the City isn’t going to get any bigger, and we should take care of the people that live here and make sure this is a place where people want to live. He said the whole City is being punished by these regulations, and the Council should think again about what they did because the public perception is that Columbia City is not a place for families. Lonny Lee of 3310 Fifth Street said he agrees that this issue has been blown all out of proportion. He said he had met with Chief McGlothlin, and he also talked with Leahnette, to discuss issues that were above and beyond the hoop. He said at that time he was advised that his hoop was up for discussion his permit could be revoked. Leahnette said she did advise Lonny of that because the Council had just heard a number of complaints about his hoop during a Council Meeting. Lonny said an officer had visited his house on two separate occasions because someone had complained about his son being unsupervised while he was riding his bike. He said the problem stems from a neighborhood issue that has gone completely crazy. He said the problems started on Fifth Street and they still exist on Fifth Street. He said Peggy is correct - he did have a conversation with her and he was rude to her, and he does apologize for that right now. He said they had already talked with their kids about the bush, and she approached him afterwards and he said he wants to raise his kids, and not have his neighbors trying to raise them. He said his kids are good kids and they all look after each other. He said he’s lived in three different houses in Columbia City and he likes it here. He said his road only receives neighborhood traffic - it is not a main road. He said he understands the safety concerns about the road, but keeping the hoop in his driveway does not improve safety. He said the balls roll into the street, and the kids chase them into the street and it actually becomes more of a safety concern. He said the people that have the permit should be provided with an opportunity to defend their permit when a complaint is received. He said recently an old guy in St. Helens had some issues with some kids playing in the street and went and got a gun and shot his neighbor. He said the people living in that neighborhood called him the crazy neighbor - he had that kind of reputation. Lonny said they have that kind of neighbor living in their neighborhood too, and he is not here tonight. He said his kids are afraid to walk in front of the guys house because he has 8 - Regular City Council Meeting May 7, 2015 sprayed them, taken pictures of them, sworn at them, and then got right into Officer Hald’s face and also his wife’s face. He said he does not know what the guy’s problem is, but that is actually his biggest concern at this point. Mayor Young said the City did ask its police officers to go out and talk with some of the resident’s on Fifth Street. She said the City has a great Police Department, and the officers do a lot of community policing and they talked with people involved on both sides, and they were attempting to help resolve the issues. She said she understands that some of the children may have taken it the wrong way, but there was a lot of good faith effort involved and the officers handled things very appropriately. Chief McGlothlin said the Police Department operates on very limited resources, and often times we don’t have anyone on duty, but we have someone on call, and we rely a lot on our law enforcement partners. He encouraged residents to report issues as they occur because there is always someone available. Ryan said it just felt odd to have an officer show up at his house multiple times. He said the problem in his neighborhood really boils down to an issue with neighbors. He said they don’t tell their kids to run out in the street and they do teach them to play safely. He said he’s even put cones out in the road at the advice of a neighbor. He said there is no way to come up with a solution in his neighborhood because of this one particular guy, and at times he is really scared for his kids. He said they are being harassed, and it all boils down to one neighbor. Mayor Young said she has a good understanding of what happened in St. Helens - in fact the young man that got involved and saved the neighborhood that day was her nephew. She said she thinks this has been a good forum, and she believes it really comes down to a neighborhood dispute, and there’s only so much that the City can do. She said one of the many complaints that she had heard was that kids were putting chalk on the sidewalks, and she was thinking that chalk washes away - what is the big deal? Ray Loupe of 3425 Fifth Street said the people that started all of this stopped him and his wife in Fred Meyer one day and complained about everything, and made a comment about how their damn street had become Sesame Street. Cheryl Loupe of 3425 Fifth Street said both parents are very attentive with their children. She said her husband drives 5 miles an hour by children, and they have a good neighborhood and people need to compromise and work as a neighborhood and let these kids play. She said kids don’t want to be in the backyard - they want to be out front socializing. She said the adults in that neighborhood need to drive a little slower and deal with a few missing flowers and let the kids be kids in their neighborhood. Mayor Young thanked everyone for coming in and talking with the Council. She said she has family members of all ages at her home, and it can be difficult at times. She urged the members of the audience to be good neighbors and find a way to compromise and get along with one another. Ryan asked if they could reapply for a hoop permit, and Leahnette said he could. Mayor Young suggested we revisit the issue. Tanya said it was the media that made the initial contact with them, and they didn’t give them any names or throw any one under the bus - they just gave them the story. Weeds in right-of-way on Penn Street: Katrina Clift of 3005 Seventh Street shared photos of the tall weeds growing in the Penn Street right-of-way around the new pump station, which is still under construction. She said she’s complained a number of times, and would like to see something done. Leahnette said the problem resulted when the City’s contractor went out of business during the Water Improvements Project. Micah said the Public Works crew will make sure to cut the weeds tomorrow. 9 - Regular City Council Meeting May 7, 2015 AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the bricks were engraved today at the Veterans Park, the roses are starting to bloom, and the Parks Committee has planned a rehearsal of the Dedication Ceremony during their next meeting. 4.2 Water and Sewer Committee: No report. th 4.3 Street Committee: Chair Marson said the crack seal work will begin on May 11 , weather permitting. Micah said the work will likely take three or four days. 4.4 Audit Committee: Secretary Harrison said the Committee met on Monday. 4.5 Hazard Mitigation Planning Group: Member Fromm said he and Chief McGlothlin attended the last meeting, and they are working on tying some emergency preparedness into the car show. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Financial reports for the period ending March 31, 2015. 5.2 Investment and Cash Balance Summary for the quarter ending March 31, 2015. 5.3 Bills Paid with check numbers 18316 through 18387 during the month of October, 2014. 5.4 Bills Paid with check numbers 18388 through 18436 during the month of November, 2014. 5.5 Bills Paid with check numbers 18600 through 18651 during the month of March, 2015. 5.6 Bills Paid with check number 18652 - 18712 during the month of April, 2015. 5.7 Citizen Satisfaction Survey results as of April 30, 2015. 5.8 Activities Report from the Chief of Police for the month of March 2015. 5.9 Activities Report from the City Administrator/Recorder. 5.10 Ratify OLCC Application for Temporary Use of an Annual License as applied for by Stansbury Management Inc., dba SunShine Pizza. 5.11 Minutes of the Regular City Council Meeting on March 19, 2015. 5.12 Activities Report from the Public Works Superintendent for the months of March and April 2015. Micah suggested the Consent Agenda be amended to include his Activities Report for the months of March and April 2015. MOVED (MARSON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA AS AMENDED. AGENDA ITEM 6 UNFINISHED BUISNESS: None AGENDA ITEM 7 NEW BUSINESS: 7.1 Appointment to the Columbia City Planning Commission: The Council considered applications submitted by Coralee Aho and Ch ristopher J. Thurman. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPOINT CORALEE AHO TO THE COLUMBIA CITY PLANNING COMMISSION. 10 - Regular City Council Meeting May 7, 2015 7.2 Legal Services Agreement between the City of Columbia City and Stephen D. Petersen, LLC: MOVED (MARSON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE LEGAL SERVICES AGREEMENT WITH STEPHEN D. PETERSEN, LLC. 7.3 First reading of Council Bill No. 15-752: An Ordinance declaring the City’s election to receive State Revenues. The Council completed the first reading of Council Bill No. 15-752. 7.4 Release of Lien: Release of lien established by Resolution No. 14-1129-R on property described as Tax Account No. 5128-DB-03100, located on Chimes Crest Road, Columbia City, Oregon, under the ownership of Cameron and Brett Byrd. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO RELEASE THE LIEN ESTABLISHED BY RESOLUTION NO. 14-1129-R. 7.5 Release of Lien: Release of lien established by Resolution No. 14-1128-R on property described as Tax Account No. 5128-D0-01600, located on Chimes Crest Road, Columbia City, Oregon, under the ownership of Mark J. Melchert. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO RELEASE THE LIEN ESTABLISHED BY RESOLUTION NO. 14-1128-R. 7.6 Release of Lien: Release of lien established by Resolution No. 12-1062-R on property described as Tax Account No. 5128-BA-01905, located at 2455 Sixth Street, Columbia City, Oregon, under the ownership of Dennis K. Burchett. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO RELEASE THE LIEN ESTABLISHED BY RESOLUTION NO. 12-1062-R. 7.7 Release of Lien: Release of lien established by Resolution No. 13-1092-R on property described as Tax Account No. 5128-BA-01905, located at 2455 Sixth Street, Columbia City, Oregon, under the ownership of Dennis K. Burchett. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO RELEASE THE LIEN ESTABLISHED BY RESOLUTION NO. 13-1092-R. AGENDA ITEM 8 OTHER BUSINESS: Site Development Review - Trestle Beach Parking: The Council reviewed a request dated May 7, 2015 from Patrick B. Trapp, Executive Director for the Port of St. Helens, for a waiver of the fees associated with the Site Development Review related to a proposed parking area for Trestle Beach. Leahnette expressed support of the request, and recommended the Council approve the waiver. MOVED (FROMM), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPROVE THE WAIVER OF THE SITE DEVELOPMENT REVIEW FEES ASSOCIATED WITH THE PORT’S APPLICATION FOR A PARKING AREA FOR TRESTLE BEACH. Streetlight Improvements: Leahnette requested approval of the installation of three new LED streetlight fixtures. She said two of the fixtures would replace existing light fixtures that are on failing wooden light poles, and one would be new addition on “A” Street between the store and the apartments. She said the total estimated cost is $6,106. 11 - Regular City Council Meeting May 7, 2015 MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE INSTALLATION OF THREE NEW LED STREETLIGHTS. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 8:05 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder