City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, AUGUST 6, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Council President Marson called the regular meeting to order at 6:00 p.m. and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young (arrived 6:05 p.m.) Council President Sally Ann Marson Councilor Josh Fromm Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Micah Rogers, Public Works Superintendent Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None. AGENDA ITEM 3 CITIZEN INPUT: 3.1 Street vacation inquiry: Gary and Mary Komp said they are interested in vacating the undeveloped portion of Penn Street adjacent to their property between Seventh Street and Seventh Place. Gary explained that prior to the development of Penn Street, the undeveloped right-of-way was fairly flat and easy for them to maintain. However, when the street was developed a cut was made creating a steep slope that he is not physically able to properly maintain. He said they would like to have the undeveloped area landscaped, but they don’t want to invest in the landscaping unless the area can be vacated. They said they would also be interested in vacating the alley behind their house. No objections to the vacation of the undeveloped portion of Penn Street adjacent to the Komp’s property were raised. Staff noted that vacating the alley would not be a good option because of the turn around area that extends into the alley. Staff also noted that an easement will be needed for the sanitary sewer that extends through the Penn Street area proposed for vacation. 2 - Regular City Council Meeting August 6, 2015 AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said Jason Jones has added the branch seals to each of the branch monuments and continues to work on some final modifications to the main monument. She said the Parks Committee continues to work on the third grant application. Micah said the Scouts will be completing an Eagle Scout project involving the installation of 210 feet of split rail fencing along the bank above McBride Creek adjacent to the bike path. Chair Marson said the Scouts will also install a see saw in Harvard Park as a second Eagle Scout project. 4.2 Water and Sewer Committee: Micah said the well is being pumped at a rate of 150 gpm, and supplementary water is occasionally drawn from the St. Helens source. Micah said the crew recently replaced the old leaky fire hydrant at the corner of Seventh and “K” Streets. Micah will meet with the City Engineer and EPA representatives to go over some details associated with the upcoming Sewer Improvements Project. Leahnette said the Sewer Improvements Project contract documents will be ready for signature during the next City Council Meeting. 4.3 Street Committee: Micah reported that the “L” Street bridge was recently power washed by the Columbia County Community Corrections Crew. The Council reviewed a letter dated July 27, 2015 from Cathy Lundberg of the Friends of the Library requesting permission to close Second Street between “F” and “H” Streets and to close “F” Street between First and Second Streets on Saturday, September 19 from 6 am to 3 pm for the car show during the Columbia City Celebration. MOVED (HARRISON), SECONDED (MARSON) AND CARRIED TO APPROVE THE REQUEST TO CLOSE SECOND STREET BETWEEN “F” AND “H” STREETS AND “F” STREET BETWEEN FIRST AND SECOND STREETS FROM 6 AM TO 3 PM ON SATURDAY, SEPTEMBER 19, 2015. Councilor Thistle abstained from voting. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: Chief McGlothlin said the Group will be completing the coordination of the annual Prepare Fair during their next meeting, which will be held on Monday, August 24, at 6 p.m. He said following the August meeting, staff will recommend that the Group return to a quarterly meeting schedule. 4.6 Other Reports: Councilors Harrison and Marson said the recent Cascadia Exercise Planning Meeting was extremely interesting and thought provoking. Micah said the exercise will span four days beginning June 6 of 2016, and will involve agencies throughout Oregon and Washington. Columbia City staff will participate in the exercise on June 6 and June 7. Mayor Young said she recently attended the Oregon Mayors Conference in Cottage Grove, and had her picture taken with the Deathmobile from the movie Animal House. She noted that the parade in Animal House was filmed on Cottage Grove’s Main Street. She said Ted Wheeler, State Treasurer, was an excellent speaker during the conference. She said Chuck Daughtery from CCET spoke about economic develop activities in Columbia County, and John Walsh of St. Helens gave a presentation about their waterfront project. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Minutes of the Special City Council Meeting on June 30, 2015. 5.2 Bills paid with check numbers 18837 through 18913 during the month of July 2015. 5.3 Activities Report from the City Administrator/Recorder. 3 - Regular City Council Meeting August 6, 2015 MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill No. 15-764; Resolution No. 15-1151-R: A Resolution assessing abatement costs, fees and accrued interest as a lien against property described as Tax Account No. 5121-CA-03900, located at 445 Skookum Ct., Columbia City, Oregon, currently under the ownership of Paul S. and Wilma Vincent. Council Bill No. 15-764 was read in full. MOVED (FROMM), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-764. 7.2 Council Bill No. 15-765; Resolution No. 15-1152-R: A Resolution authorizing the execution of a Franchise Extension Agreement between the City of Columbia City and Qwest Corporation dba Centurylink, QC. Council Bill No. 15-765 was read in full. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-765. AGENDA ITEM 8 OTHER BUSINESS: None. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:39 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder