City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, AUGUST 20, 2015 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Sally Ann Marson Councilor Josh Fromm Councilor Nell Harrison Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Michael McGlothlin, Chief of Police Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None. AGENDA ITEM 3 CITIZEN INPUT: 3.1 Street vacation inquiry: Chuck and Leslie Ramsdell said they are interested in vacating the undeveloped portion of First Street adjacent to their property located to the south of “K” Street. Chuck said the additional property will provide them with enough space to add a family pickle ball court, which is a growing sport. He noted that the vacation would match up with the vacated area to the south of his property. No objections to the vacation of the undeveloped portion of First Street adjacent to the Ramsdell’s property were raised. Staff noted that locates should be performed to check for utilities prior to moving forward. Other citizen input: Joe Turner said he submitted his study notes related to the Columbia Harbour Zone Change to City Hall earlier today. AGENDA ITEM 4 COUNCIL REPORTS: 2 - Regular City Council Meeting August 20, 2015 4.1 Parks Committee: Chair Marson said the Committee has developed a long list of improvements for the third Veterans and War Memorials Grant Application. Mayor Young suggested a bench or picnic table be placed within the small section of the Dog Park. 4.2 Water and Sewer Committee: Leahnette reported that the well is pumping at 150 gpm, and the pre-construction meeting for the sewer project will be coming up soon. 4.3 Street Committee: No report. 4.4 Audit Committee: No report. 4.5 Hazard Mitigation Planning Group: Member Fromm said the Group will meet on Monday. 4.6 Other Reports: None. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Minutes of the Regular City Council Meeting on July 16, 2015. 5.2 Activities Report from the City Administrator/Recorder. 5.3 Reappointment of Kelly Niles, Lorne Clark, Josh Fromm, Gary Hudson, Frank Hupp and Dan McGraw to the Hazard Mitigation Planning Group. 5.4 Police Activities Report for June and July 2015. Chief McGlothlin requested the addition of the June and July 2015 Police Activities Report. MOVED (MARSON), SECONDED (FROMM) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA AS AMENDED. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill No. 15-766; Resolution No. 15-1153-R: A Resolution establishing the time and place for all Columbia City Municipal Court Sessions; rescinding Resolution No. 13-1091-R. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-766. 7.2 Council Bill No. 15-767; Resolution No. 15-1154-R: A Resolution authorizing a transfer of appropriations within the Sewer Fund during the fiscal year beginning July 1, 2015. MOVED (HARRISON), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 15-767. 7.3 Wastewater Facility Collection System Improvements Agreement: Agreement between the City of Columbia City and Landis & Landis Construction LLC for the Columbia City Wastewater Facility Collection System Improvements in the amount of $687,600. MOVED (FROMM), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT WITH LANDIS & LANDIS CONSTRUCTION LLC IN THE AMOUNT OF $687,600. 3 - Regular City Council Meeting August 20, 2015 7.4 Lien Release: Release of lien established by Resolution No. 13-1100-R assessing abatement costs, fees and accrued interest against property described as Tax Account No. 5121-CA-03900, located at 445 Skookum Ct., Columbia City, Oregon, currently under the ownership of Paul S. and Wilma Vincent. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE RELEASE OF LIEN. 7.5 Executive Session: Executive Session in accordance with ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection. The Council convened in Executive Session at 6:26 p.m. The Council reconvened in Open Session at 6:36 p.m. MOVED (MARSON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE CONFIDENTIAL SETTLEMENT AGREEMENT AND RELEASE OF ALL CLAIMS. AGENDA ITEM 8 OTHER BUSINESS: None. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned 6:37 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder