City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY, APRIL 21, 2016 CITY HALL COUNCIL CHAMBERS CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Young called the regular meeting to order at 6:00 p.m. Mayor Young delivered the invocation and led the flag salute. COUNCIL MEMBERS PRESENT: Mayor Cheryl A. Young Councilor Nell Harrison Councilor Sally Ann Marson Councilor Gordon Thistle COUNCIL MEMBERS ABSENT: Councilor Josh Fromm ALSO PRESENT: Michael McGlothlin, Chief of Police Micah Rogers, Public Works Superintendent Leahnette Rivers, City Administrator/Recorder ATTORNEY PRESENT: None A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: None AGENDA ITEM 3 CITIZEN INPUT: AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Parks Committee: Chair Marson said the Committee will meet again next Tuesday. She said plans for the Memorial Day Ceremony are progressing very well. Micah said the second concrete pour for the wall and the base around the main monument will occur on Monday. He said Kenny has installed many of the wood borders around the light fixtures and trees and will install the borders between the lawn and the shrubs soon. Councilor Harrison said the St. Helens Garden Club will be picking up red, white and blue flowers to plant in the Veterans Park. 4.2 Water and Sewer Committee: Micah said the patching and concrete work for the sewer project has been completed, and a substantial notice has been issued for the project. He said the project went very smoothly and the contractor was a pleasure to work with. 2 - Regular City Council Meeting April 21, 2016 4.3 Street Committee: Leahnette said Micah is getting quotes for the L Street project. She said the K Street storm system below Sixth Street was damaged during the December storm, and we will be applying for a FEMA Hazard Mitigation Grant to repair and improve that section of storm system. Micah said after the crew installs some new water services on First Street, they plan to install the new fire hydrant at the corner of E Street and Highway 30. 4.4 Audit Committee: Secretary Harrison said the Audit Committee will meet again in May 2016. 4.5 Hazard Mitigation Planning Group: Chief McGlothlin said the Group will meet on Monday. He said the meeting will focus on getting ready for the Prepare Fair, which will be held in conjunction with the City Celebration, and meeting with new personnel from Dyno Nobel. 4.6 Other Reports: Councilor Marson said the Community Hall Committee has been meeting frequently. They have been reviewing the drawing details for the refurbishment project, and work on decorations for the 90th Birthday Party. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Investment and Cash Balance Summary for the quarter ending March 31, 2016. 5.2 Financial Reports for the month ending March 31, 2016. 5.3 Minutes of the Regular City Council Meeting on March 17, 2016. 5.4 Activities report from the Chief of Police. 5.5 Activities report from the City Administrator. MOVED (THISTLE), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO APPROVE THE CONSENT AGENDA. AGENDA ITEM 6 UNFINISHED BUISNESS: None. AGENDA ITEM 7 NEW BUSINESS: 7.1 Intergovernmental Agreement: Intergovernmental Agreement between the Port of St. Helens and the City of Columbia City for the Port of St. Helens Intergovernmental Partnership Program (IPP) and the Community Hall Improvements. MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE INTERGOVERNMENTAL AGREEMENT FOR THE IPP AND THE COMMUNITY HALL IMPROVEMENTS. 7.2 Intergovernmental Agreement: Intergovernmental Agreement between the Port of St. Helens and the City of Columbia City for the Port of St. Helens IPP and the Sewer Pump Station Improvements. MOVED (HARRISON), SECONDED (THISTLE) AND CARRIED UNANIMOUSLY TO APPROVE THE INTERGOVERNMENTAL AGREEMENT FOR THE IPP AND THE SEWER PUMP STATION IMPROVEMENTS. 7.3 Intergovernmental Agreement: Intergovernmental Agreement between the City of Columbia City and the City of St. Helens for Building Inspection and Plan Review Services. 3 - Regular City Council Meeting April 21, 2016 MOVED (MARSON), SECONDED (HARRISON) AND CARRIED UNANIMOUSLY TO APPROVE THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ST. HELENS FOR BUILDING INSPECTION AND PLAN REVIEW SERVICES. 7.4 Council Bill No. 16-780; Resolution No. 16-1162-R: A Resolution adopting the Supplemental Budget and making additional appropriations for the 2015-16 fiscal year. MOVED (THISTLE), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 16-780. AGENDA ITEM 8 OTHER BUSINESS: Public Works Update: Micah announced that Leland VanDolah, the new seasonal Utility Worker, started work today. Police Department Update: Chief McGlothlin said two Reserve Officers recently resigned - Officer Graham and Officer Vance. He said Mary Goodwin will be joining the department as a Reserve Officer in June. Senior Services Survey: Mayor Young encouraged everyone to complete a Senior Services Survey which will be available at City Hall or may be found and completed online. She said additional information about the survey will be included in an article in the next issue of the City Newsletter. AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council, the meeting adjourned at 6:36 p.m. APPROVED: _______________________________________ Cheryl A. Young Mayor ATTEST: ___________________________________ Leahnette Rivers City Administrator/Recorder