City Council

Water and Sewer Committee Meeting Minutes - February 27, 2017 - 6 pm City Hall, 1840 Second Street, Columbia City of Columbia City Members Present- Gordon Thistle, Chair Karli Ebert John Burdett Robert Campbell Finos Lunsford Attendees- Leahnette Rivers, City Administrator/Recorder Meeting called to order at 6 pm. 1. Current ongoing projects: Staff updated Committee Members about the following current projects, and discussed them with Members at length:
Sewer Improvements Project $476,000 o Abandon 17 existing septic tanks (16 steel, 1 concrete) o Burst 1550 LF of 4" pipe with 6" pipe o Replace 917 LF of 4" pipe with 8" pipe o Add 10 new manholes o Replace 540 LF of service laterals o Add 10 new 4" clean outs o DEQ Clean Water State Revolving Fund loan in the amount of $476,000, 20-year term, 1.6% interest rate; 0.5% annual fee
Columbia City Water Improvements Project - $867,000: o Replace 3500 LF of cast iron waterline with PVC waterlines o Add fire hydrants as needed o Refurbish upper level steel reservoir by coating tank inside and out and making structural repairs as needed o Add seismic upgrades to the lower and upper level steel reservoirs o Add level instruments and data storage o Drinking Water State Revolving Fund loan in the amount of $732,000, 20-year term, 10% debt forgiveness, 1.72% interest rate o FEMA Hazard Mitigation grant in the amount of $135,000.
Columbia City Source Protection Implementation - $43,100: o Construct 900 LF of storm water conveyance line o Decommission two drywells located within the water source protection area o Submit UIC closure reports in accordance with DEQ requirements o Drinking Water Source Protection Fund grant in the amount of $30,000.
Columbia City Water System Mapping/Asset Management - $20,000: o Prepare GIS database, collect field data on existing water system, locate unknown assets using underground locating methods, verify asset information by potholing, update GIS data base, finalize new system maps. o Safe Drinking Water Loan Fund 100% forgivable loan in the amount of $20,000. 2. Update Five-Year Capital Improvement Plan: Staff reviewed the 2013 20- year master plan capital project lists for water and sewer with Committee Members. It was noted that we are far ahead of the curve with regard to completing the projects contained on the 20-year capital project lists. Leahnette explained that a lot of that is due 1 to very low interest rates, funding opportunities that have included some debt forgiveness, and grants. It was the consensus of the Committee that the 5-year plan be updated as follows: o Include current water projects and other small projects that can be completed without the use of loan funds. o Include current sewer projects, the abandonment of the remaining steel septic tanks, and other small projects that can be completed without the use of loan funds, including some I&I reduction work and the abandonment of septic tanks. 3. Adjournment: Meeting adjourned at 7:12 p.m. 2