City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY April 21, 2022 Zoom Meeting Access Information: https://us06web.zoom.us/j/84175285697?pwd=SCt6TU5hc1NpazIyMlFJRHRMKzcwdz09 Meeting ID: 841 7528 5697 Passcode: 109685 Phone: +1 253 215 8782 CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Casey Wheeler called the Regular Meeting to order at 6:30 pm. Public access and comment were available via published Zoom meeting access information. COUNCIL MEMBERS PRESENT: Mayor Casey Wheeler Councilor Gordon Thistle Councilor Sue Ziglinski Councilor Katrina Claridge Councilor Jeff Reinan COUNCIL MEMBERS ABSENT: None ALSO PRESENT: Mike McGlothlin, City Administrator/Recorder Kim Karber, Office Supervisor/Finance Clerk ATTORNEY PRESENT: No. A quorum was present and due notice had been published. AGENDA ITEM 2 CITIZEN INPUT: 2.1 The following citizens requested to speak with City Councilors regarding a complaint of illegal/nuisance burning that was emitted from the residence at 2105 Eigth Street: Wendy Wells of 2010 9th Ct., John and Amy Hansen of 2015 8th Ct., Sheila Jackson of 2015 7th Ct., Paul Bingaman of 2015 9th Ct., and Matt Schroyer of 2010 8th Ct. While not all attendees addressed Council about the issue, the following documents the information that was shared with Council: Wendy Wells: Ms. Wells gave an overview of the incident where an unattended debris fire at the residence of 2105 Eigth Street caused so much smoke that it blanketed the neighborhood. She also said that despite numerous attempts by CRF&R fire personnel to get the attention of the residents at the involved house, including sounds horns and sirens, no contact could be made with the residents and the fire personnel were never able to gain entry. John Hansen: Mr. Hansen also provided a review of the unattended fire incident and the impact that it had at his residence. Amy Hansen: Mrs. Hansen provided a review of the unattended fire incident, the impact that it had at her residence, and the interaction that she had with the resident at 2105 Eigth Street. Mrs. Hansen also submitted a written document that provided a comprehensive review of the incident. This document has been included within the minutes file for this City Council meeting. 2 Regular City Council Meeting April 21, 2022 Matt Schroyer: Mr. Schroyer also provided a review of the unattended fire incident and the impact that it had at his residence. Paul Bingaman: Mr. Bingaman reviewed the unattended fire incident, the impact that it had at his residence, and also provided input as to what he has observed of the activity that has taken place at the 2105 Eigth Street residence. Upon completion of the citizen input about this issue the City Administrator briefed Council on the steps that had been taken, prior to the City Council meeting, when the issue was first brought to his attention. These included coordinating a review of the incident with responding police personnel and formulating investigative and enforcement actions that encompassed both the Code Enforcement Administrative Assistant and the Police Department. 2.2 Christopher Cook, the son of residents at 400 L Street, addressed City Council to request to temporarily park a trailer, which would house tools and materials needed for a project involving the rebuilding of the garage that had collapsed, at the property. After receiving assurances that the trailer would not be inhabited during the time of the garage rebuild, the City Council approved Mr. Cooks request by consensus. AGENDA ITEM 3 COUNCIL REPORTS: None. AGENDA ITEM 4 STAFF REPORTS: 4.1 Activity Reports from the Public Works Superintendent. A written activity report was submitted by the Public Works Superintendent, Micah Rogers, for the previous month’s departmental activity. 4.2 Activity Reports from the Police Operations Sergeant. A written activity report was submitted by the Police Operations Sergeant, Jerry Bartolomucci, for the previous month’s departmental activity. AGENDA ITEM 5 CONSENT AGENDA: 5.1 Bills paid with check numbers 33635 through 33684 during the month of March 2022. 5.2 Minutes of the February 17, 2022, Regular City Council Meeting. 5.3 Minutes of the March 3, 2022, Special City Council Meeting. 5.4 Expense v. Budget Report for the period ending March 31, 2022. COUNCIL APPROVED THE CONSENT AGENDA BY UNANIMOUS ROLL CALL VOTE. AGENDA ITEM 6 UNFINISHED BUSINESS: 6.1 Second Reading of Council Bill 22-941: An Ordinance Vacating a Portion of “I” Street Between Fifth Street and 5th Place Alley. The Area in Between Lot 5 & 6 of Block 72 and Lot 1 & 2 of Block 73, Columbia City. CITY COUNCIL CONDUCTED THE SECOND READING OF COUNCIL BILL 22-941. AGENDA ITEM 7 NEW BUSINESS: 7.1 Council Bill 22-945: A Resolution of the City of Columbia City, Oregon Authorizing Extended Enterprise Zone Benefits for a Fourth and Fifth Year to Control Solution, Inc., Located in the South Columbia County Enterprise Zone. MOVED (THISTLE), SECONDED (ZIGLINSKI) AND VOTED UNANIMOUSLY TO 3 Regular City Council Meeting April 21, 2022 APPROVE COUNCIL BILL 22-945. 7.2 Review, discussion, and consideration for approval of the Policy Goals and Objectives for FY 2022-23, as submitted by the City Administrator. MOVED (ZIGLINSKI), SECONDED (REINAN) AND VOTED UNANIMOUSLY TO APPROVE THE POLICY GOALS AND OBJECTIVE FOR FY 2022-23 AS SUBMITTED. 7.3 Council Bill 22-946: A Resolution Authorizing a Transfer of Appropriations within the General Fund During the Fiscal Year Beginning July 1, 2021. MOVED (ZIGLINSKI), SECONDED (THISTLE) AND VOTED UNANIMOUSLY TO APPROVE COUNCIL BILL 22-946. AGENDA ITEM 8 OTHER BUSINESS: The City Administrator discussed the following items with Council: 1. Based upon citizen complaints of residents speeding and running a temporary stop sign that was erected for construction of a residence near the intersection of Seventh and Penn Streets, the City Administrator had authorized the emergency placement of a stop at the intersection. The City Administrator requested that Council ratify his decision to do so and to authorize the permanenet placement of this stop sign. Moved (Thistle), seconded (Ziglinski) and Council voted unanimously to approve in doing so. 2. Due to slow sales of Michael Allen Harrison tickets for the spring concert at the Community Hall, the City Administrator requested Council’s assistance in promoting the event within the community. 3. As the budget formulation process is being worked on, the City Administrator advised City Council that he was projecting a 4% COLA increase for city employees. This percentage was found to be within the budgetary constraints of the city and was guided by both the most current consumer price index (CPI) and inflation rates. AGENDA ITEM 9 ADJOURNMENT: 9.1 There being no further business to come before the Council, the meeting adjourned at 7:40 pm. APPROVED: _______________________________________ Casey Wheeler Mayor ATTEST: ___________________________________ Michael S. McGlothlin City Administrator/Recorder