City Council

City Council Meeting Minutes ___________________________________________________________________________________________ THURSDAY June, 16, 2022 Zoom Meeting Access Information: https://us06web.zoom.us/j/85157611333?pwd=RG85QkluWWJuOWJJM21SOEJuR2dHZz09 Meeting ID: 851 5761 1333 Passcode: 695899 Phone: +1 253 215 8782 CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON AGENDA ITEM 1 CALL TO ORDER/ROLL CALL: CONVENED: Mayor Casey Wheeler called the Regular Meeting to order at 6:30 pm. Public access and comment were available via published Zoom meeting access information. COUNCIL MEMBERS PRESENT: Mayor Casey Wheeler Councilor Gordon Thistle Councilor Sue Ziglinski Councilor Jeff Reinan COUNCIL MEMBERS ABSENT: Councilor Katrina Claridge ALSO PRESENT: Mike McGlothlin, City Administrator/Recorder Micah Rogers, Public Works Superintendent Gerald Bartolomucci, Police Operations Sergeant Kim Karber, Office Supervisor/Finance Clerk ATTORNEY PRESENT: No. A quorum was present and due notice had been published. AGENDA ITEM 2 PUBLIC HEARINGS: 2.1 Public Hearing: To discuss the proposed use of State Revenue Sharing Funds for the fiscal year beginning July 1, 2022, as approved by the Budget Committee. MAYOR WHEELER OPENED THE PUBLIC HEARING AT 6:30 PM. NO COMMENT WAS MADE DURING THE PUBLIC HEARING. MAYOR WHEELER CLOSED THE PUBLIC HEARING AT 6:31PM. 2.2 Public Hearing: To discuss the budget for the fiscal year beginning July 1, 2022, as approved by the Budget Committee. MAYOR WHEELER OPENED THE PUBLIC HEARING AT 6:32 PM. NO COMMENT WAS MADE SURING THE PUBLIC HEARING. MAYOR WHEELER CLOSED THE PUBLIC HEARING AT 6:33 PM. AGENDA ITEM 3 CITIZEN INPUT: None. AGENDA ITEM 4 COUNCIL REPORTS: 4.1 Minutes of the May 25, 2022 Hazard Miigation Planning Group meeting, chaired by Councilor Sue Ziglinski. 2 Regular City Council Meeting June 16, 2022 WRITTEN MINUTES WERE SUBMITTED FOR THE PLANNING GROUP MEETING. 4.2 Minutes of the May 10, 2022, Parks Committee meeting, Chaired by Councilor Katrina Claridge. WRITTEN MINUTES WERE SUBMITTED FOR THE PARKS COMMITTEE MEETING. AGENDA ITEM 5 STAFF REPORTS: 5.1 Activity Reports from the Public Works Superitendent for the periods ending April 30, 2022 and May 31, 2022. A WRITTEN REPORT WAS SUBMITTED BY THE PUBLIC WORKS SUPERINTENDENT, MICAH ROGERS, FOR THE NOTED TIME PERIODS. 5.2 Activity Report from the Police Operations Sergeant. A WRITTEN MONTHLY REPORT WAS SUBMITTED BY THE POLICE OPERATIONS SERGEANT, GERRY BARTOLOMUCCI, FOR THE PREVIOUS MONTH’S ACTIVITIES. AGENDA ITEM 6 CONSENT AGENDA: 6.1 Bills paid with check numbers 33739 through 33805 during the month of May, 2022. 6.2 Expense v. Budget Report for the period ending May 31, 2022. 6.3 Minutes of the May 26, 2022 Budget Committee meeting. COUNCIL APPROVED THE CONSENT AGENDA BY UNANIMOUS ROLL CALL VOTE. AGENDA ITEM 7 UNFINISHED BUSINESS: 7.1 Second Reading of Council Bill 22-949: An Ordinance Declaring the City’s Election to Receive State Revenues. COUNCIL COMPLETED THE SECOND READING OF COUNCIL BILL 22-949. MOVED (ZIGLINSKI), SECONDED (THISTLE), AND VOTED UNANIMOUSLY TO APPROVE COUNCIL BILL 22-949. AGENDA ITEM 8 NEW BUSINESS: 8.1 Review and discussion of the budget for the fiscal year beginning July 1, 2022, as approved by the Budget Committee. AS COUNCIL AND THE BUDGET COMMITTEE HAD REVIEWED AND DISCUSSED THE BUDGET DURING IT’S PRESENTATION, NO FURTHER DISCUSSION OF THE BUDGET WAS DEEMED NECESSARY. 8.2 Council Bill 22-950: A Resolution Adopting the Budget, Making Appropriations, Imposing Taxes, and Categorizing Taxes for the 2022-23 Fiscal Year. MOVED (REINAN), SECONDED (ZIGLINSKI) AND VOTED UNANIMOUSLY TO APPROVE COUNCIL BILL 22-950. 8.3 Council Bill 22-951: A Resolution Authorizing the Transfer of Appropriations within the Sewer Fund and Water Fund during the Fiscal Year Beginning July 1, 2021. MOVED (THISTLE), SECONDED (ZIGLINSKI), AND VOTED UNANIMOUSLY TO 3 Regular City Council Meeting June 16, 2022 APPROVE COUNCIL BILL 22-951. 8.4 Review, discussion and consideration for approval of Request for Solid Waste and Recycling Rate Adjustment; as submitted by Josh Brown, District Manager, Hudson Garbage Service. COUNCILOR THISTLE ASKED THE QUESTION IF THE TIPPING FEE INCREASES AT THE TRANSFER STATION WERE DRIVING THE COST INCREASES AND JOSH BROWN RESPONDED THAT THE INFLATIONARY INCREASES WERE WHAT WAS DRIVING THE INCREASED COSTS ADJUSTMENTS. COUNCILOR REINAN ASKED IF THE 6.5 % INCREASES WERE “ACROSS THE BOARD” AND IF THE PROCESS WAS CONDUCTED ON AN ANNUAL BASIS, JOSH BROWN SAID THAT THE 6.5% INCREASE WAS “ACROSS THE BOARD” AND THAT THIS WAS AN ANNUAL PROCESS. MOVED (THISTLE), SECONDED (ZIGLINSKI), AND VOTED UNANIMOUSLY TO APPROVE THE REQUEST AS SUBMITTED. AGENDA ITEM 9 OTHER BUSINESS: The City Administrator discussed the following items with Council: 9.1 The League of Oregon Cities annual legislative priorities were discussed with Council deciding to take the necessary time to review the proposed priorities and the City Administrator filing the vote on behalf of the City upon the completion of Council’s review. 9.2 The City Administrator discussed a request made by resident Carol Storm regarding a tree that had fallen and damaged her property. Ms. Storm was requesting financial assistance from the City in order to meet her insurance deductible costs. The tree in question was originally on the City’s property and had undergone an inspection by the City’s arborist prior to it falling. At the time of inspection the tree was deemed healthy and no evidence existed that it was in danger of falling. The City Administrator had already conferred with City/County Insurance Services (CIS) as to the City’s liability in this incident and CIS personnel responded that the City had exercised all possible due diligence in the issue, having no liability in the issue. After discussion, Council directed the City Administrator to let Ms. Storm know that they had declined her request and to also direct Ms. Storm to the CIS office in the event that she did wish to file a claim. AGENDA ITEM 10 ADJOURNMENT: 10.1 There being no further business to come before the Council, the meeting adjourned at 6:49 pm. APPROVED: _______________________________________ Casey Wheeler Mayor ATTEST: ___________________________________ Michael S. McGlothlin City Administrator/Recorder