Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 10, 2019 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Councilors R. Gary Allen, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Mayor Pro Tem Evelyn Turner Pugh and Councilor Jerry “Pops” Barnes. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Preacher Joshua Cantrell- Cusseta Road Church of Christ. PLEDGE OF ALLEGIANCE: Led by 2nd Graders of Emanuel Preparatory School of Math and Science. Mayor’s Agenda Item #1: Vote Result: APPROVED 1. MINUTES: Approval of minutes for the August 27, 2019 Council Meeting. 2. PRESENTATION: Internal Audit Report on METRA. (Presented by Elizabeth Barfield, Forensic Auditor and John Redmond, Internal Auditor & Compliance Officer) (No action taken) CITY ATTORNEY’S AGENDA: O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: AMENDED and APPROVED (1) 2nd Reading - REZN-06-19-5903: An Ordinance rezoning property located at 4590 Woodruff Road (parcel # 034-027-026). The current zoning is SFR3 (Single Family Residential 3) Zoning District. The proposed zoning is NC (Neighborhood Commercial) Zoning District. The proposed use is Commercial Retail. The Planning Advisory Commission recommends denial based on the Staff Report and compatibility with existing land uses as well as the Comprehensive Plan. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is Rob McKenna on behalf of John E. Wells, Sr. (As Amended) (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: This ordinance was delayed for 30 days at the request of Councilor Crabb. (2) 2nd Reading - REZN-06-19-5904: An Ordinance rezoning property located at 2443, 2705 and 2713 Norris Road (parcel #'s 068-050-002 / 003 / 004). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RO (Residential Office). The proposed use is Multifamily. The Planning Advisory Commission recommends denial. The Planning Department recommends conditional approval. The applicant is JC Homes and Development. (Councilor Crabb) City Attorney’s Agenda #3: No action taken (3) 1st Reading - REZN-08-19-6197: An Ordinance amending Chapter 3 of the Unified Development Ordinance to revise Section 3.2.72.O pertaining to the regulation of small wireless facilities in the right of way and for other purposes. (Mayor Pro-Tem Pugh) PUBLIC AGENDA: {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Susan Gallagher, representing New Horizon Behavioral Health, Re: National Recovery Month. (No action taken.) 2. Ms. Loretta Wright, Re: 1. REZN-06-19-5904k- 2713 Norris Rd-Genti; 2.House Bill 346; 3.Hotels/motels; 4. Quality of Life and 5. Do the Mayor and members of council Page 2 of 10  physically travel through all of Columbus to learn first-hand of social living and working conditions. (Did not appear.) 3. Ms. Denise Bynam, Re: Unlivable housing units and apartments being misrepresented by way of extortion. (Did not appear.) CITY MANAGER'S AGENDA: City Manager’s Agenda #1: Vote Result: APPROVED 1. RETIREE HEALTH INSURANCE PLAN: Approval is requested authorizing renewal of the Medicare eligible healthcare plan benefits and the United Healthcare Medicare Advantage plan. United Healthcare has offered the City a flat renewal of the Medicare Advantage PPO plan that resulted in no increase in premium rates and no plan design changes. The Retiree Health Benefits Committee, ShawHankins/NFP Benefits Consultants, and the Human Resources Director recommend the proposed resolution. City Manager’s Agenda #2: Vote Result: APPROVED 2. TRANSFER OF CITY-OWNED PROPERTIES TO COLUMBUS LAND BANK AUTHORITY: Approval is requested to transfer 19 vacant City-owned properties to the Columbus Land Bank Authority for the purpose of marketing and selling those properties and placing them back into a productive use. City Manager’s Agenda #3: Vote Result: APPROVED 3. LEASE RENEWAL WITH THE DEPARTMENT OF NATURAL RESOURCES FOR THE OPERATION AND MAINTENANCE OF BOAT RAMP AT ROTARY PARK: Approval is requested to renew a lease agreement with the Department of Natural Resources for the operation and maintenance of a boat ramp at Rotary Park. Page 3 of 10 4. PURCHASES Approval is requested of items "A" to "H": City Manager’s Agenda #4 (A): Vote Result: APPROVED A. Gym Floor Maintenance City Manager’s Agenda #4 (B): Vote Result: APPROVED B. Mowers and Tractors – RFB No. 19-0008 City Manager’s Agenda #4 (C): Vote Result: APPROVED C. Mid-Size Sedan – Georgia Statewide Contract City Manager’s Agenda #4 (D): Vote Result: APPROVED D. 15-Passenger Van – Georgia Statewide Contract City Manager’s Agenda #4 (E): Vote Result: APPROVED E. Replacement of Playground Equipment for Theo McGee Park City Manager’s Agenda #4 (F): Vote Result: APPROVED F. Bus Repairs – Gillig 35Ft Transit Bus #1211 City Manager’s Agenda #4 (G): Vote Result: APPROVED G. Bus Repairs – Gillig 35Ft Transit Bus #1222 City Manager’s Agenda #4 (H): Vote Result: APPROVED H. Annual Maintenance: Disaster Recovery Recording for the Real Estate Computer System 5. UPDATES AND PRESENTATIONS: (THE UPDATES WERE PRESENTED IN THE ORDER AS NUMERICALLY INDICATED BELOW.) City Manager’s Agenda (5) (A): Vote Result: APPROVED – The amount of $355,000 for the FY19 budget for the Department of Parks and Recreation A. Parks and Recreation FY19 Update- Holli Browder, Parks and Recreation Director B. Claflin School Project Update - Mark Wright, Oracle Design Group (No action taken) C. Solid Waste Management Plan - Kyle McGee, Assistant Public Works Director (No action taken) D. Waste Collection Friday Route Change - Kyle McGee, Assistant Public Works Director (No action taken) Page 4 of 10 E. Government Center/SPLOST Update - Pam Hodge, Deputy City Manager and Lisa Goodwin, Deputy City Manager (No action taken) BID ADVERTISEMENT September 11, 2019 1. Dump Truck Rental (Annual Contract) – RFB No. 20-0007 Scope of Bid Provide rental of tandem dump trucks, with operator, on an “as needed” basis, with a requested availability of six (6) trucks (minimum) at all times; swing gate and lift gate compatible. The trucks will be used by the Public Works Department for various projects, and will be awarded to both a Primary Contractor and a Secondary Contractor. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 13, 2019 1. Space Planning and Programming & Design Professional Services for Columbus Government Center Complex – RFQ No. 20-0001 Scope of RFQ Columbus Consolidated Government is soliciting statements of qualifications from firms interested in providing space planning and programming and professional design services for the Columbus Government Center Complex located in Columbus, Georgia. This Request for Qualifications (RFQ) seeks to identify potential providers of the above- mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible and may be invited to interview and offer proposals for these services. September 18, 2019 1. Conex Storage Containers (or Equivalent) (Re-Bid) – RFB No. 20-0005 Scope of Bid Provide three (3) conex storage containers (or equivalent), to include delivery and placement, for the Columbus Civic Center. Page 5 of 10  2. Motorcycle Helmet Mic Systems – RFB No. 20-0009 Scope of Bid Provide nineteen (19) motorcycle helmet mic systems for use by Officers of the Columbus Police Department Motorcycle Squad. 3. Comprehensive Generator Services (Annual Contract) – RFB No. 20-0010 Scope of Bid It is the intent of the Columbus Consolidated Government to establish an annual contract with a qualified licensed contractor to provide, maintain and/or repair generators at various locations. The contract term will be for three (3) years with the option to renew for two (2) additional twelve-month periods. 4. Portable Toilet Rental & Service (Annual Contract) – RFB No. 20-0008 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide portable toilets, hand washing stations and grey water collection containers at various City locations sites. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 20, 2019 1. Inmate Food Service Management for Muscogee County Jail – RFP No. 20-0002 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for food service management for inmates at the Muscogee County Jail. Inmate Food Service Management includes, but is not limited to, the furnishing of all required labor, food, beverages, materials, supplies, and chemicals necessary to provide food services for the inmates and staff at the Jail. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 27, 2019 1. Design/Build Services for Lindsay Drive Slope Failure Repair – RFP No. 20-0003 Scope of RFP Page 6 of 10  Columbus Consolidated Government is seeking proposals from a design / build team to evaluate, design, and repair a slope failure located between 8th Street and Lindsay Drive at Terminal Court in Columbus, GA. Slope movement and continual erosion along this unstable slope has reached a point that the support of 8th Street is becoming compromised. 2. Inmate Food Service Management for Muscogee County Prison (Annual Contract) – RFP No. 20-0005 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for food service management for inmates at the Muscogee County Prison. Inmate Food Service Management includes, but is not limited to, the furnishing of all required labor, food, beverages, materials, supplies, and chemicals necessary to provide food services for the inmates and staff at the Prison. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA: ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A resolution excusing Mayor Pro Tem Evelyn Turner Pugh from the August 27, 2019 and September 10, 2019 Council Meetings. Clerk of Council’s Item #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Glenn Davis from the August 27, 2019 Council Meeting. Clerk of Council’s Item #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Jerry “Pops” Barnes from the September 10, 2019 Council Meeting. Page 7 of 10 Clerk of Council’s Item #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #30-19, #31-19. Columbus Iron Works Convention and Trade Center Authority, July 18, 2019. Development Authority of Columbus, August 1, 2019. The Hospital Authority of Columbus, June 25, 2019. BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS FOR CONFIRMATION: Clerk of Council’s Item #5(A): Confirmation for Shikha Shah to fill the seat of Helena Coates. Confirmation of Craig E. Burgess to fill the seat of Katonga Wright. A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Mayor Henderson is nominating Ms. Shikha Shah to succeed Helena Coates- New Term Expires: October 24, 2022. Mayor Henderson is nominating Mr. Craig E. Burgess to succeed Katonga Wright- New Term Expires: October 24, 2022. 6. COUNCIL’S APPOINTMENTS TO BE CONFIRMED: Clerk of Council’s Item #6(A): Confirmation for Rebecca Rumer to serve another term. A. BOARD OF WATER COMMISSIONERS: Rebecca Rumer nominated to serve another term of office- New Term Expires: December 31, 2023. (Councilor Thomas’ nominee) Clerk of Council’s Item #6(B): No action taken. B. TREE BOARD: Olive Kendall nominated to succeed Candice L. Wayman- New Term Expires: July 1, 2022. (Councilor Huff’s nominee) 7. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 8 of 10 Clerk of Council’s Item #7(A): Confirmation for Noel Danielewicz to fill the seat of Delphine Ebron. A. PUBLIC SAFETY ADVISORY COMMISSION: Byron Hickey Open for Nominations District 1 Representative Council District 1- Barnes Term Expires: October 31, 2019 Eligible to succeed Delphine Ebron Open for Nominations District 3 Representative Council District 3- Huff (Seat Declared Vacant) Term Expires: October 31, 2019 Confirmed nominee did not accept appointment Rev. Willie Phillips Open for Nominations District 7 Representative Council District 7- Woodson Term Expires: October 31, 2019 Not Eligible to succeed Clerk of Council’s Item #7(B): No Action Taken. B. YOUTH ADVISORY COUNCIL: District 3 Nominee: _____________ 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #8(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Timothy Butts Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Does not desire reappointment Page 9 of 10  Becky Carter Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Not Eligible to succeed Clerk of Council’s Item #8(B): No Action Taken B. PERSONNEL REVIEW BOARD: VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the September 10, 2019 Council Meeting, seconded by Councilor House and carried unanimously by eight members present, with Mayor Pro Tem Turner Pugh and Councilor Barnes being absent from the meeting, and the time being 2:10 p.m. Page 10 of 10