Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 24, 2019 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem Evelyn Turner Pugh and Councilors R. Gary Allen, Jerry “Pops” Barnes, Charmaine Crabb (arrived at 6:12 p.m.), Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Evelyn “Mimi” Woodson (arrived at 5:34 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Pro Tem Tameka Colbert. 1. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. 2. INVOCATION: Offered by Rev. David Stallion- Mt. Pilgrim Baptist Church. 3. PLEDGE OF ALLEGIANCE: Led by Girl Scout Troup 50264. Mayor’s Agenda Item #4: Vote Result: APPROVED 4. MINUTES: Approval of minutes for the September 10, 2019 Council Meeting and August 27, 2019 Executive Session. Mayor’s Agenda Item #5: Vote Result: APPROVED 5. RESOLUTION: A resolution accepting and expending private donations to support Coming to Columbus “The Good, The Bad and The Ugly” Event. Approval is requested to receive and expend private donations for approximately $23,000 to support the Coming to Columbus “The Good, The Bad and The Ugly” event. The event will highlight topics such as education, human services, economic development and areas of the good, the bad and the ugly in our City. CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED (1) 2nd Reading - REZN-08-19-6197: An Ordinance amending Chapter 3 of the Unified Development Ordinance to revise Section 3.2.72.O pertaining to the regulation of small wireless facilities in the right of way and for other purposes. (Mayor Pro-Tem Pugh) City Attorney’s Agenda #2: No Action: PUBLIC HEARING HELD (2) 1st Reading - REZN-07-19-6145: An Ordinance rezoning property located at 2932, 2938 and 2944 Macon Road. The current zoning is RO (Residential Office). The proposed zoning is NC (Neighborhood Commercial). The proposed use is Commercial, Fast Food Restaurant. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Steven Faulkner. (Councilor Huff) R E S O L U T I O N S: City Attorney’s Agenda #3: Vote Result: APPROVED (3) EXCP-01-19-0046: A resolution authorizing a special exception to allow operation of a Health & Wellness Facility at 710 Front Avenue. The property is located within the HIST (Historic) zoning district and requires a special exception. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Joann Cogle. (Councilor Woodson) Page 2 of 11 City Attorney’s Agenda #4: Vote Result: APPROVED (4) EXCP-07-19-6001: A resolution authorizing a special exception to allow operation of a Health & Wellness Facility at 627 2nd Avenue. The property is located within the HIST (Historic) zoning district and requires a special exception. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Christopher Wilkes. (Councilor Woodson) City Attorney’s Agenda #5: Vote Result: APPROVED (5) A Resolution of the Council giving preliminary authorization to pursue the issuance of Columbus, Georgia, Water and Sewerage Taxable Refunding Revenue Bonds, Series 2019, in an amount not to exceed $52,000,0000, in accordance with the request of the Columbus, Georgia Board of Water Commissioners. (Request of Columbus Board of Water Commissioners) City Attorney’s Agenda #6: Vote Result: APPROVED (6) A Resolution of the Council of Columbus, Georgia, ratifying a bond resolution adopted by the Columbus Building Authority authorizing the issuance of its Lease Revenue Refunding Bonds, Series 2019 Bonds; and for other purposes. (Request of the Columbus Building Authority) PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Loretta Wright, Re: 1. REZN-06-19-5904k- 2713 Norris Rd-Genti; 2.House Bill 346; 3.Hotels/motels; 4. Quality of Life and 5. Do the Mayor and members of council physically travel through all of Columbus to learn first-hand of social living and working conditions. (Appeared after the Clerk’s Agenda) 2. Ms. Audrey Holston Palmore, Re: An appeal to receive documentation that accurately reflects the contents of a police report filed by a Columbus Police Department law enforcement officer’s account of events that involved her. No Action Taken 3. Mr. Jackson Turner, Re: Police pay. (Did not appear) 4. Mr. Jeff Johnston, Re: A request for Uber and Lyft drivers to apply for city permits to operate as independent contractors in Muscogee County just as the State Taxi Industry. (Did not appear) Page 3 of 11  5. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Economic development, poverty, crime: What’s the connection? No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED I. GEMA/HS EXPLOSIVE ORDNANCE DISPOSAL K9 PROGRAM GRANT: Approval is requested for the Sheriff’s Office to submit an application and, if awarded, accept a grant from the Georgia Emergency Management Agency/Homeland Security for $6,000, or as otherwise awarded, for operation of the canine explosive ordnance disposal program, and to amend the Multi-governmental fund by the amount awarded. Funds have been provided to the State of Georgia from the U.S. Department of Homeland Security to prevent, protect against, respond to, and recover from terrorist attacks, major disasters, and other emergencies. II. PURCHASES: Approval is requested of items "A" to "C": City Manager’s Agenda #2 (A): Vote Result: APPROVED A. Annual Maintenance Renewal for Cisco Switches City Manager’s Agenda #2 (B): Vote Result: APPROVED B. Eight (8) Chevrolet Tahoe Pursuit Vehicles – Georgia Statewide Contract City Manager’s Agenda #2 (C): Vote Result: APPROVED C. GMA Lease for Eight (8) Chevrolet Tahoe Pursuit Vehicles III. UPDATES AND PRESENTATIONS: (THE UPDATES WERE PRESENTED IN THE ORDER AS NUMMERICALLY INDICATED BELOW.) (A) -- Transportation Update - Pam Hodge, Deputy City Manager - NO ACTION (B) -- Government Center/SPLOST Update - Pam Hodge, Deputy City Manager - NO ACTION Page 4 of 11 Information Material: Legislative Agenda Items 2020 – Draft - NO ACTION BID ADVERTISEMENTS: September 25, 2019 Comprehensive Generator Services (Annual Contract) – RFP No. 20-0010 Scope of Bid It is the intent of the Columbus Consolidated Government to establish an annual contract with a qualified licensed contractor to provide, maintain and/or repair generators at various locations. The contract term will be for three (3) years with the option to renew for two (2) additional twelve- month periods. September 27, 2019 Design/Build Services for Lindsay Drive Slope Failure Repair – RFP No. 20-0003 Scope of RFP Columbus Consolidated Government is seeking proposals from a design / build team to evaluate, design, and repair a slope failure located between 8th Street and Lindsay Drive at Terminal Court in Columbus, GA. Slope movement and continual erosion along this unstable slope has reached a point that the support of 8th Street is becoming compromised. Inmate Food Service Management for Muscogee County Prison (Annual Contract) – RFP No. 20-0005 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for food service management for inmates at the Muscogee County Prison. Inmate Food Service Management includes, but is not limited to, the furnishing of all required labor, food, beverages, materials, supplies, and chemicals necessary to provide food services for the inmates and staff at the Prison. The contract term will be for two (2) years with the option to renew for three (3) additional twelve- month periods. October 2, 2019 Transmissions & Transmission Services for Public Works (Annual Contract) – RFP No. 20- 0011 Scope of Bid Page 5 of 11 Provide repair/rebuild services for various types of transmissions for Public Works Department - on an “as needed” basis. The contract term will be for two (2) years with the option to renew for three (3) additional twelve- month periods. October 9, 2019 Tree Removal & Stump Grinding/Removal Services (Annual Contract) – RFP No. 20-0012 Scope of Bid Provide Columbus Consolidated Government with professional services on an “as needed” basis for the following options: Option 1) Remove trees (and all related debris) throughout the City on an “as needed” basis. Option 2) Provide stump grinding/removal services throughout the City on an “as needed” basis. Vendors may bid on either or both options. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Inmate Work Vans (Commercial Cutaway) – RFB No. 20-0014 Scope of Bid Provide ten (10) inmate work vans (commercial cutaway) to be used by the Parks and Recreation Department staff to transport inmates and pull equipment trailers for lawn mowers and equipment. October 11, 2019 Medical Evaluation Services for Columbus Fire & EMS Department (Annual Contract) – RFP No. 20-0006 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for medical evaluation services for employees of the Fire & EMS Department on an “as needed” basis. The contract term will be for two (2) years with the option to renew for three (3) additional twelve- month periods. Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 Scope of RFQ Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Columbus Government Center Complex. Page 6 of 11 This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. October 16, 2019 Full-Size Crew Cab 4WD Pickup Truck – RFB No. 20-0015 Scope of Bid Provide one (1) full-size crew cab 4WD pickup truck to be used by Engineering Department inspectors for various site inspections. Full-Size Crew Cab 2WD Pickup Truck – RFB No. 20-0016 Scope of Bid Provide one (1) full-size crew cab 2WD pickup truck to be used by Traffic Shop staff to transport and put out traffic counters, as also as a backup vehicle for the Sign Truck. Mini-Hydraulic Excavator – RFB No. 20-0017 Scope of Bid Provide one (1) mini-hydraulic excavator to be used by Rainwater Division staff to grade storm water ditches throughout Muscogee County. Utility Vehicle 4WD – RFB No. 20-0018 Scope of Bid Provide one (1) utility vehicle 4WD to be used by Landfill staff traveling throughout all closed and open landfills operated by Columbus Consolidated Government (the City) while evaluating landfills for repairs and compliance work. CLERK OF COUNCIL’S AGENDA: ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #1: WITHDRAWN 1. RESOLUTION - A Resolution excusing Mayor Pro Tem Evelyn Turner Pugh from the September 24, 2019 Council Meeting. Clerk of Council’s Item #2: WITHDRAWN 2. RESOLUTION: A resolution excusing Councilor R. Gary Allen from the September 24, 2019 Council Meeting Clerk of Council’s Item #3: WITHDRAWN Page 7 of 11 3. RESOLUTION: A resolution excusing Councilor Charmaine Crabb from the September 24, 2019 Council Meeting. Clerk of Council’s Item #4: Vote Result: APPROVED 4. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses for the month of August 2019 and approving the same. Clerk of Council’s Item #5: Vote Result: APPROVED TO SEND TO THE BOARD OF HONOR 5. HONORARY STREET DESIGNATION APPLICATION: An application submitted by Friendship Baptist Church for an honorary designation for Reverend Dr. Emmett S. Aniton, Jr. to be located at Sixth Avenue and Eighth Street and Sixth Avenue and 9th Street. (The request is to forward to Board of Honor.) Clerk of Council’s Item #6: Vote Result: RECEIVED 6. NEW HORIZONS BEHAVIORAL HEALTH- MENTAL HEALTH, ADDICTIVE DISEASES AND DEVELOPMENTAL DISABILITIES- COMMUNITY SERVICE BOARD: Copy of an Official Appointment Form submitting David Ranieri to serve another term of office. Clerk of Council’s Item #7: Vote Result: RECEIVED 7. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Letter of Resignation from Mr. Edward Barnwell. Clerk of Council’s Item #8: Vote Result: RECEIVED 8. Minutes of the following boards: Board of Tax Assessors, #33-19. Board of Water Commissioners, August 12, 2019. Columbus Aquatics Commission, May 30, 2019 and July 19, 2019. Columbus Civic Center & Ice Rink Advisory Board, July 18, 2019. Community Development Advisory Council, March 20, 2019 and June 13, 2019. Convention & Visitors Bureau, Board of Trustees, August 21, 2019. Page 8 of 11 BOARD APPOINTMENTS- ACTION REQUESTED: Clerk of Council’s Item #9 (A): Vote Result: CONFIRMED 9. COUNCIL’S APPOINTMENTS TO BE CONFIRMED: A. PUBLIC SAFETY ADVISORY COMMISSION: Byron Hickey is being nominated to serve another term of office as the District 1 representative- New Term Expires: October 31, 2022. (Councilor Barnes’ nominee) 10. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #10 (A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Rev. Willie Phillips Open for Nominations District 7 Representative Council District 7- Woodson Term Expires: October 31, 2019 Not Eligible to succeed Clerk of Council’s Item #10(B): No Action Taken. B. YOUTH ADVISORY COUNCIL: District 3 Nominee: _____________ 11. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #11(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Timothy Butts Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Does not desire reappointment Page 9 of 11  Becky Carter Open for Nominations Term Expires: October 15, 2019 (Council’s Appointment) Not Eligible to succeed Clerk of Council’s Item #11(B): No Action Taken B. PERSONNEL REVIEW BOARD: VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #11(C): No Action Taken C. TREE BOARD: Candice L. Wayman Open for Nominations Term Expires: July 1, 2019 (Council’s Appointment) Not Eligible to succeed Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 PUBLIC AGENDA – Additional three minutes: Ms. Audrey Holston Palmore, Re: An appeal to receive documentation that accurately reflects the contents of a police report filed by a Columbus Police Department law enforcement officer’s account of events that involved her. (No action taken) Ms. Loretta Wright, Re: 1. REZN-06-19-5904k- 2713 Norris Rd-Genti; 2.House Bill 346; 3.Hotels/motels; 4. Quality of Life and 5. Do the Mayor and members of council physically travel through all of Columbus to learn first-hand of social living and working conditions. (No action taken) Page 10 of 11 At the request of City Attorney Fay, Councilor Allen made a motion to go into executive session to discuss a real estate and litigation matter, seconded by Councilor Woodson and carried unanimously by the seven members present, with Councilors Barnes, Crabb and Davis being absent for the vote with the time being 7:05 p.m. The Regular Meeting reconvened at 7:43 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss personnel; however, there were no votes taken. CITY ATTORNEY’S ADD-ON RESOLUTION: City Attorney’s Add-on: Vote Result: APPROVED RESOLUTION: A resolution authorizing the payment of $15,000.00 to settle all damage claims of Nealie Wright stemming from the incident which occurred on March 9, 2016. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the September 24, 2019 Regular Meeting, seconded by Councilor Garrett and carried unanimously by those eight members present with Councilors Barnes and Crabb having left the meeting with the time being 7:44 p.m. Page 11 of 11