Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers October 08, 2019 Second Floor of City Services Center 9:00 AM 311 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem Evelyn Turner Pugh and Councilors R. Gary Allen, Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:13 a.m.), Judy W. Thomas and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Pro Tem Tameka Colbert. 1. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. 2. INVOCATION: Offered by Minister Vanessa Ford - Greater Mount Zion Baptist Church. 3. PLEDGE OF ALLEGIANCE: Led by GEAR Up Program. Mayor’s Agenda Item #4: Vote Result: APPROVED 4. MINUTES: Approval of minutes for the September 24, 2019 Council Meeting. Mayor’s Agenda Item #5: Vote Result: APPROVED 5. REQUEST FOR AUTHORIZATION: Transition Audit of the Clerk of Recorder’s Court. (Request of John Redmond, Internal Auditor & Compliance Officer) Mayor’s Agenda Item #6: Vote Result: APPROVED 6. REQUEST FOR AUTHORIZATION: Transition and Compliance Audit of the Vendors with the TIMS contract. (Request of John Redmond, Internal Auditor & Compliance Officer) City Attorney’s Add-On Resolution: Vote Result: APPROVED Resolution: A resolution appointing Valerie A. Thompson to serve as a member of the Columbus Council. CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED (1) 2nd Reading - REZN-06-19-5904: An Ordinance rezoning property located at 2443, 2705 and 2713 Norris Road (parcel #'s 068-050-002 / 003 / 004). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RO (Residential Office). The proposed use is Multifamily. The Planning Advisory Commission recommends denial. The Planning Department recommends conditional approval. The applicant is JC Homes and Development. (Councilor Crabb) (Continued from September 10, 2019) City Attorney’s Agenda #2: Vote Result: APPROVED (2) 2nd Reading - REZN-07-19-6145: An Ordinance rezoning property located at 2932, 2938 and 2944 Macon Road. The current zoning is RO (Residential Office). The proposed zoning is NC (Neighborhood Commercial). The proposed use is Commercial, Fast Food Restaurant. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Steven Faulkner. (Councilor Huff) City Attorney’s Agenda #3: No Action: PUBLIC HEARING HELD (3) 1st Reading - An ordinance rezoning property located at 3025 and 3021 Macon Road (parcels # 067-029-019 and 067-029-020). The current zoning is NC (Neighborhood Commercial) zoning district. The proposed zoning is GC (General Commercial) zoning district. The propsed use is auto/truck repair, minor. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is Ernie Smallman. (Councilor Crabb) Page 2 of 16 City Attorney’s Agenda #4: No Action: PUBLIC HEARING HELD (4) 1st Reading - An ordinance rezoning property located at 8501 Fortson Road (parcel # 084- 001-009 and 074-001-022). The current zoning is GC (General Commercial) zoning district. The proposed zoning is PUD (Planned Unit Development) with conditions zoning district. The proposed use is Single Family Detached Homes. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends conditional approval based on compatibility with existing land uses. The applicant is Allen Development Group. (Councilor Davis) City Attorney’s Agenda #5: No Action: PUBLIC HEARING HELD (5) 1st Reading - An ordinance rezoning property located at 120 20th Street (parcel # 006-012- 004 / 006-007-001 / 006-008-001 / 006-013-003 / 006-012-001). The current zoning is Residential Multifamily 2 (RMF2) zoning district. The proposed zoning is Residential Office (RO) with conditions zoning district. The proposed use is multifamily. The Planning Advisory Commission and the Planning Department recommend conditional approval. The applicant is Verona Campbell. (Councilor Woodson) City Attorney’s Agenda #6: No Action: PUBLIC HEARING HELD (6) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the east and west sections of Garrett Road from the north transition of Chattsworth Road to the south transition of Macon Road; and for other purposes. (Councilor Allen) City Attorney’s Agenda #7: No Action: PUBLIC HEARING HELD (7) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the east and west curbs of Old Brim Road from the south curb of Chattsworth Road to the end of Old Brim Road; and for other purposes. (Councilor Allen) City Attorney’s Agenda #8: No Action: PUBLIC HEARING HELD (8) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the east and west curbs of Osceola Court from the south curb of Chattsworth Road running south to the end of Osceola Court; and for other purposes. (Councilor Allen) Page 3 of 16 City Attorney’s Agenda #9: No Action: PUBLIC HEARING HELD (9) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the north and south section of Yarbrough Road from the west curb of Garrett Road and running west 0.324 miles to the start of the horizontal curve of Yarbrough Road; and for other purposes. (Councilor Allen) City Attorney’s Agenda #10: No Action: PUBLIC HEARING HELD (10) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the west and east curbs of 10th Armored Division Road from the east curb of Technology Parkway to the end of 10th Armored Division Road at the access control point to Fort Benning; and for other purposes. (Councilor Allen) City Attorney’s Agenda #11: No Action: PUBLIC HEARING HELD (11) 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a "No Parking Anytime" zone along the north and south curbs of Chattsworth Road starting from the east curb of Technology Parkway to the south transition of Macon Road; and for other purposes. (Councilor Allen) City Attorney’s Agenda #12: No Action: PUBLIC HEARING HELD (12) 1st Reading - An ordinance amending Columbus Code Section 20-13.11(b) (1) pertaining to repeal and replace the map of the Uptown parking management district to change the parking time limits from two hours to four hours in the blocks of First Avenue between 11th Street and 12th Street; and for other purposes. (Councilor Woodson) City Attorney’s Agenda #13: No Action: PUBLIC HEARING HELD (13) 1st Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) R E S O L U T I O N S: City Attorney’s Agenda #3: Vote Result: APPROVED (14) Resolution - A resolution authorizing the issuance of Columbus, Georgia, Water and Sewerage Taxable Refunding Revenue Bonds, Series 2019, not to exceed $52,000,000, as set forth in Council Resolution No. 316-19; and for other purposes. (Request of the Columbus Board of Water Commissioners) Page 4 of 16 PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Mr. Robert Wright, Re: Destination Casino Resort. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1 (1-9): Vote Result: APPROVED NINE RESOLUTIONS 1. 2019 LEGISLATIVE AGENDA Approval is requested of the resolutions for the 2020 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. 1. PUBLIC UTILITIES AND PUBLIC WATER SYSTEM RESERVOIRS: The Columbus Consolidated Government is requesting that the legislative delegation consider amendments to or removal of exemptions to the Erosion and Sedimentation Act of 1975 for certain public utilities and public water system reservoirs so as to better protect public water system reservoirs such as Lake Oliver in Columbus, Georgia; and further requests the General Assembly and U.S. Corps of Engineers perform additional environmental studies at appropriate intervals to evaluate water flows, water quality siltation and sedimentation buildup on riverbanks in the Chattahoochee River above Columbus, Georgia. (Request of Councilor Glenn Davis) Explanation: The above amendments would ensure that water quality, water flows, siltation and sedimentation buildup on riverbanks in Lake Oliver and the Chattahoochee River above Columbus are appropriately monitored. 2. CONSOLIDATION OF MARSHAL AND SHERIFF’S DEPARTMENT: The Columbus Consolidated Government is requesting that the legislative delegation to the Georgia General Assembly introduce legislation to consolidate the Offices of Marshal of Municipal Court and Sheriff of Muscogee County at the completion of the term of the current Marshal. (Recommendation of the Public Safety Advisory Commission) Page 5 of 16  Explanation: The current Marshal has announced an intention to run for the Office of Sheriff of Muscogee County in 2020. The Council requests a consolidation of the Office of Marshal of Municipal Court and Sheriff of Muscogee County to be effective at the completion of the term of the current Marshal. 3. THEATRICAL PERFORMANCE: The Columbus Consolidated Government is requesting the local legislative delegation to the Georgia General Assembly support HB 347 or similar legislation to amend OCGA Section 48-7-40.33 so as to shorten the original performance period from the current 12 months to 18 weeks; reduce the spending threshold from $500,000 to $100,000 in the aggregate during a taxable year; and further clarify parameters that define tier one and tier two counties in said legislation so as to provide additional allowance for the applicable incentive. (Request of Councilor Judy Thomas and Executive Director of the River Center for Performing Arts) Explanation: The Council supports amendment to OCGA Section 48-7-40.33 or legislation similar to HB 347 which provides better incentives such as spending thresholds and tax credits for musical or theatrical production companies in Georgia. 4. COUNTY SPECIAL LOCAL OPTION SALES TAX MAINTENANCE RESERVE: The Columbus Council is requesting that the legislative delegation consider amendments to the County Special Purpose Local Option Sales Tax imposed by Part 1 of Article 3 of Chapter 8 of Title 48 of the official Code of Georgia Annotation to allow consolidated governments to expend up to 5% of the tax levied to be spent for future maintenance of the capital outlay projects approved by the referendum levying the tax. (Request of Mayor Skip Henderson) Explanation: Previous capital outlay projects in the Columbus Consolidated Government have demonstrated that when tax funds are expended on significant capital infrastructure, a maintenance reserve would greatly assist in improving the useful live and efficiency of such facilities and allow the better and more timely upkeep of projects built with taxpayer funds. 5. PREVENT FINANCIAL ABUSE OF SENIOR CITIZENS: The Council of Columbus, Georgia desires that the local legislative delegation to the Georgia General Assembly introduce legislation similar to that passed in the State of Page 6 of 16  Tennessee to assist banks, credit unions, and other financial institutions in fighting financial abuse of senior citizens. (Request of Councilor Jerry Pop Barnes) Explanation: This legislation will prevent financial abuse of seniors which in 2017 incurred losses of $1.7 billion due to scams and fraudulent activities. 6. PREEMPTION OF LOCAL BUILDING DESIGN STANDARDS: The Columbus Consolidated Government is requesting that the legislative delegation advocate against legislation that would preempt local building design standards. (Request of the City Manager and Georgia Municipal Association) Explanation: House Bill 302 would prohibit local governments from regulating “building design elements” in single or double family dwellings which could negatively impact economic development and remove the ability to make decisions that impact the standards established to preserve the community. Building design standards assure owners that their investment will be protected. 7. CASINO GAMING REFERENDUM: The Columbus Consolidated Government is requesting the legislative delegation introduce or support legislation to authorize a statewide referendum for a constitutional amendment to allow Georgia citizens to vote as to whether casino gaming should be allowed in Georgia for the purpose of Hope Scholarship funding. Further, if any such constitutional amendment is adopted, this Council requests a local referendum be established for approval or rejection of any such casino gaming in Muscogee County. (Request of Mayor Pro Tem Evelyn Turner Pugh and Councilor Evelyn Mimi Woodson/Carry Over From Previous Years) Explanation: To provide Hope Scholarships to college bound students to ensure that a lack of funding does not prevent them from going to college, staying in college and graduating from college. 8. PERSONAL CARE HOMES (Prompt Notification of Local Authorities Upon Licensing): The Columbus Consolidated Government respectfully requests that the local legislative delegation introduce state-wide legislation that will require prompt notification of county Page 7 of 16  and city police and fire departments, licensing departments, and planning and zoning departments upon licensing or licensing changes of child-caring institutions, foster care homes, and personal care homes as defined and used above. (Requested by Councilor Glenn Davis/Carry Over From Previous Years) Explanation: This Council recognizes that the State of Georgia licenses facilities for various types of assistance for both children and adults in a home-like setting. Notification of county agencies and officials is often lacking at the time licenses to such facilities are granted by the State, including but not limited to, “child-caring institutions” defined at O.C.G.A. Section 49-5-3, “foster care homes” as defined at O.C.G.A. Section 49-5-60, and “personal care homes” as used in O.C.G.A. Section 25-2-13. The lack of awareness of the licensed facilities or changes in licensing status may prevent local governmental entities from acting promptly to protect the health and welfare of those persons in such facilities. The Council hereby requests that the local legislative delegation introduce a state-wide bill to require prompt notification to certain county/ municipal officials upon licensing or changes in license status of child-caring institutions, foster care homes, and personal care homes by the State of Georgia. 9. PERSONAL CARE HOMES (Minimum Staffing Requirement): The Columbus Consolidated Government is requesting the local legislative delegation to the Georgia General Assembly introduce state-wide legislation that will require minimum staffing of two trained supervisors or managers between the hours of 6:00 pm and 6:00 am at child-caring institutions, foster care homes, and personal care homes. We also request that the local delegation to the Georgia General Assembly require that all such child-caring institutions, foster care homes, and personal care homes be accredited by a national accrediting body such as COA or CARF. (Requested by Councilor Glenn Davis/Carry Over From Previous Years) Explanation: The Council supports legislation to require better staffing and training for personal care homes operated in Columbus and the State of Georgia. City Manager’s Agenda #2: Vote Result: APPROVED 2. MARRIOTT EXPANSION PROJECT Approval is requested to execute the Memorandum of Understanding (“MOU”) for the expansion of the Marriott between the Development Authority of Columbus, GA, (“Authority”) the Columbus Consolidated Government (“City”) and Family Holdings Sub, Page 8 of 16  LLC (“Developer”). The owners of Marriott, through a related entity, the Developer has agreed to construct an expansion of the Marriott and invest in a substantial renovation of the existing Marriott. The substantive terms of the incentives and obligations involved in such expansion are contained in the MOU for the purpose of maximizing the impact that the Trade Center has on the community by expanding and improving the Marriott. City Manager’s Agenda #3: Vote Result: APPROVED 3. SANITARY SEWER EASEMENT FOR COLUMBUS POLICE DEPARTMENT NORTH PRECINCT Approval is requested to obtain a Sanitary Sewer Easement from the State of Georgia for the installation of a new sanitary sewer that will serve the Columbus Police Department North Precinct. The City will be responsible for the cost of installation of the sanitary sewer and any applicable fees as required by the State. City Manager’s Agenda #4: Vote Result: APPROVED 4. MEMORANDUM OF UNDERSTANDING (MOU) WITH HOUSING AUTHORITY OF COLUMBUS (HACG) FOR WERACOBA CREEK FLOOD STUDY Approval is requested to enter into a MOU with the Housing Authority of Columbus Georgia to engage the City’s On-call Engineering Consultant to perform a Flood Study on Weracoba Creek. The City will be responsible for the cost of the engineering study estimated at $146,150 with the HACG agreeing to reimburse the City $27,816 plus additional cost of fees associated with their property. City Manager’s Agenda #5: Vote Result: APPROVED 5. FY 20 LOCAL GOVERNMENT & IMPROVEMENT GRANT (LMIG) Approval is requested to submit an application and accept FY 20 Local Government & Improvement Grant (LMIG) from the Georgia Department of Transportation (GDOT). LMIG is the GDOT program that provides funding to counties for resurfacing and other capital transportation projects. The proposal is to use FY 20 funds toward the Williams Road/Fortson Road Roundabout Project. Page 9 of 16 City Manager’s Agenda #6: Vote Result: APPROVED 6. DONATION OF CITY PROPERTY TO THE GEORGIA DEPARTMENT OF TRANSPORTATION FOR THE I-185 @ CS2228/BUENA VISTA ROAD DIVERGING DIAMOND INTERCHANGE P.I#0012577, MUSCOGEE COUNTY PROJECT Approval is requested for the approval of the City of Columbus, Georgia to donate Right of Way Deeds on four (4) parcels belonging to the City of Columbus, Georgia for the I- 185 @ CS2228/Buena Vista Road Diverging Diamond Interchange P.I.#0012577, Muscogee county Project. City Manager’s Agenda #7: Vote Result: APPROVED 7. METRA TRANSIT SYSTEM PARTNERSHIP WITH GOOGLE Approval is requested for METRA to enter into an agreement with Google which will allow METRA to upload its routes, bus stops and bus schedules to the Google Maps platform free of charge. City Manager’s Agenda #8: Vote Result: APPROVED 8. HAWKS FOUNDATION GRANTS Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association. GRPA member agencies can apply for up to $1,400 for needs-based scholarship registration and agencies may also apply for up to $1,000 for starting a basketball special needs program. 9. PURCHASES: Approval is requested of items "A" to "G": City Manager’s Agenda #9 (A): Vote Result: APPROVED A. Drug Testing Supplies and Equipment for Accountability Courts City Manager’s Agenda #9 (B): Vote Result: APPROVED B. Motorcycle Helmet Mic Systems – RFB No. 20-0009 Page 10 of 16  City Manager’s Agenda #9 (C): Vote Result: APPROVED C. Architectural and Engineering Services for Second (2nd) Avenue Streetscape Study P.I. #0016424 – RFP No. 19-0019 City Manager’s Agenda #9 (D): Vote Result: APPROVED D. Repair Services For Ambulance City Manager’s Agenda #9 (E): Vote Result: APPROVED E. Repair Services For Fire Truck City Manager’s Agenda #9 (F): Vote Result: APPROVED F. Replacement Arena Light Fixtures For The Civic Center City Manager’s Agenda #9 (G): Vote Result: APPROVED G. Surplus Voting Equipment 10. UPDATES AND PRESENTATIONS: (THE UPDATES WERE PRESENTED IN THE ORDER AS INDICATED BELOW.) (A) -- Information Technology Update - Forrest Toelle, Information Technology Director - NO ACTION (B) -- Personal Care Homes Update - John Hudgison, Inspections and Codes Director - NO ACTION (C) -- Short Term Vacation Rentals Update - John Hudgison, Inspections and Codes Director - NO ACTION BID ADVERTISEMENT October 9, 2019 Tree Removal & Stump Grinding/Removal Services (Annual Contract) – RFB No. 20-0012 Scope of Bid Provide Columbus Consolidated Government with professional services on an “as needed” basis for the following options: Option 1) Remove trees (and all related debris) throughout the City on an “as needed” basis. Page 11 of 16 Option 2) Provide stump grinding/removal services throughout the City on an “as needed” basis. Vendors may bid on either or both options. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Inmate Work Vans (Commercial Cutaway) – RFB No. 20-0014 Scope of Bid Provide ten (10) inmate work vans (commercial cutaway) to be used by the Parks and Recreation Department staff to transport inmates and pull equipment trailers for lawn mowers and equipment. Transmissions & Transmission Services for Public Works (Annual Contract) – RFB No. 20- 0011 Scope of Bid Provide repair/rebuild services for various types of transmissions for Public Works Department - on an “as needed” basis. The contract term will be for two (2) years with the option to renew for three (3) additional twelve- month periods. October 11, 2019 Medical Evaluation Services for Columbus Fire & EMS Department (Annual Contract) – RFP No. 20-0006 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for medical evaluation services for employees of the Fire & EMS Department on an “as needed” basis. The contract term will be for two (2) years with the option to renew for three (3) additional twelve- month periods. Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 Scope of RFQ Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Columbus Government Center Complex. This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. Page 12 of 16 October 16, 2019 Full-Size Crew Cab 4WD Pickup Truck – RFB No. 20-0015 Scope of Bid Provide one (1) full-size crew cab 4WD pickup truck to be used by Engineering Department inspectors for various site inspections. Full-Size Crew Cab 2WD Pickup Truck – RFB No. 20-0016 Scope of Bid Provide one (1) full-size crew cab 2WD pickup truck to be used by Traffic Shop staff to transport and put out traffic counters, as also as a backup vehicle for the Sign Truck. Mini-Hydraulic Excavator – RFB No. 20-0017 Scope of Bid Provide one (1) mini-hydraulic excavator to be used by Rainwater Division staff to grade storm water ditches throughout Muscogee County. Utility Vehicle 4WD – RFB No. 20-0018 Scope of Bid Provide one (1) utility vehicle 4WD to be used by Landfill staff traveling throughout all closed and open landfills operated by Columbus Consolidated Government (the City) while evaluating landfills for repairs and compliance work. CLERK OF COUNCIL’S AGENDA: ENCLOSURES - INFORMATION ONLY Clerk of Council’s Item #1: NO ACTION TAKEN 1. Albright, Fortenberry & Ninas, LLP submittal of the audited Financial Statements and Compliance Reports for the Columbus Department of Public Health for Fiscal Year ended June 30, 2019. ENCLOSURES, ACTION REQUESTED: Clerk of Council’s Item #8: Vote Result: RECEIVED 2. Minutes of the following board: Animal Control Advisory Board, July 9, 2019 and August 2, 2019. Board of Tax Assessors, #34-19 and #35-19. Page 13 of 16  Civic Center Advisory Board, September 19, 2019. Columbus Golf Authority, August 27, 2019. Columbus Ironworks Convention & Trade Center Authority, August 22, 2019. Development Authority, September 5, 2019. Hospital Authority, August 27, 2019. Personnel Review Board, September 18, 2019. Public Safety Advisory Committee, June 20, 2019, July 18, 2019 and August 15, 2019. BOARD APPOINTMENTS- ACTION REQUESTED: 3. COUNCIL’S APPOINTMENTS TO BE CONFIRMED: Clerk of Council’s Item #3 (A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Jayne Dunn has been nominated to succeed Timothy Butts- New Term Expires: October 15, 2021. (Councilor Garrett’s nominee) Clerk of Council’s Item #3 (B): Vote Result: CONFIRMED B. ANIMAL CONTROL ADVISORY BOARD: Lindsay Ellis has been nominated to succeed Becky Carter- New Term Expires: October 15, 2021. (Councilor Garrett’s nominee) 4. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4 (A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Rev. Willie Phillips Open for Nominations District 7 Representative Council District 7- Woodson Term Expires: October 31, 2019 Not Eligible to succeed 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Page 14 of 16 Clerk of Council’s Item #5 (A): No Action Taken A. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Edward Barnwell Open for Nominations (Resigned) (Council’s Appointment) Term Expires: June 30, 2021 Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Item #5 (B): No Action Taken B. PERSONNEL REVIEW BOARD: VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #5(C): No Action Taken C. TREE BOARD: Candice L. Wayman Open for Nominations Term Expires: July 1, 2019 (Council’s Appointment) Not Eligible to succeed Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 Page 15 of 16 UPCOMING BOARD APPOINTMENTS: ~ Airport Commission ~ Convention and Visitors Board of Commissioners ~ Board of Tax Assessors ~ Board of Elections and Registration ~ Personnel Review Board ~ Recreation Advisory Board ~ The Medical Center Hospital Authority ~ Tree Board PUBLIC AGENDA- UPCOMING EVENTS: 1. Ms. Betty Lindsey, representing the Exchange Club of Columbus, Re: The Annual Foot Long Hotdog Jamboree on October 17 – 19, 2019. (Did not appear) EXECUTIVE SESSION: At the request of City Attorney Fay, Councilor Crabb made a motion to go into executive session to discuss a litigation matter and security plans, seconded by Councilor Woodson and carried unanimously by the nine members present, with Councilor Allen being absent for the vote with the time being 1:22 p.m. The Regular Meeting reconvened at 2:04 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss a litigation matter and security plans; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the October 8, 2019 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the nine members present, with Councilor Allen having left the meeting with the time being 2:08 p.m. Page 16 of 16