Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 5, 2019 Second Floor of City Services Center 5:30 PM 311 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis (arrived at 6:00 p.m.), R. Walker Garrett, John M. House, Bruce Huff (arrived at 6:07 p.m.), and Judy W. Thomas, Valerie Thompson and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Pro Tem Tameka Colbert. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Rev. Reginald Thompson- Revelation Missionary Baptist Church. PLEDGE OF ALLEGIANCE: Led by Faith Middle School National Junior Honor Society. Mayor’s Agenda Item #1: Vote Result: APPROVED 1. MINUTES: Approval of minutes for the October 29, 2019 Consent Agenda/ Work Session and October 22, 2019 Executive Session.  PROCLAMATIONS PROCLAMATION: Georgia Retired Educators’ Day RECEIVING: Mrs. Margaret Ingersoll, Muscogee Retired Educators Association President, and members of the Muscogee Retired Educators Association (No action taken) PROCLAMATION: National Nurse Practitioner Week RECEIVING: Dr. Aimee Vael, Dr. Sarah Gravel, Dr. Gwendolyn Miller, and Dr. Marguerite Lawrence (No action taken) PROCLAMATION: Columbus State University’s Military Appreciation Day RECEIVING: Cameron Bean (No action taken) PROCLAMATION: Al Haynes Day RECEIVING: Elbert (Al) Eugene Haynes Jr. (No action taken) FORMER BOARD MEMBERS Mayor’s Agenda: Vote Result: APPROVED RESOLUTION Expressing appreciation to Mr. Timothy Butts for his meritorious service on the Animal Control Advisory Board. (Columbus Council) Mayor’s Agenda: Vote Result: APPROVED RESOLUTION Expressing appreciation to Ms. Becky Carter for her meritorious service on the Animal Control Advisory Board. (Columbus Council) Page 2 of 11 CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - An ordinance repealing Ordinance No. 16-47 to reinstate the previous provisions of the procurement ordinance so as to remove the requirement that various expenditures between $10,000 and $24,999 require Council approval. (Mayor Pro Tem Pugh) City Attorney’s Agenda #2: No Action: PUBLIC HEARING HELD 2. 1st Reading - An ordinance amending Chapter 3 of the Columbus Code pertaining to Alcoholic Beverages to create a new category of on-premises license for a food hall; and for other purposes. (Councilor Woodson) City Attorney’s Agenda #3: No Action: PUBLIC HEARING HELD 3. 1st Reading - An Ordinance amending Chapter 14 of the Columbus Code to revise provisions pertaining to registration requirements and false alarm penalties for police, fire and medical alarms. (Councilor House) PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Danielle Forte- Clerk of Superior Court, Re: Summit on records expungement. (No action taken) 2. Mr. Edward Dubose, Re: The consolidation of the Marshal’s Office. (No action taken) CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2019 LEGISLATIVE AGENDA - REMOVAL OF COURTHOUSE SQUARE RESTRICTIONS (ADD-ON) Approval is requested that the local legislative delegation to the Georgia General Assembly introduce legislation to remove any impediments to the sale or lease of the property for non- governmental purposes that may still be in effect from the 1828 Act. Page 3 of 11 City Manager’s Agenda #2: Vote Result: APPROVED 2. ECONOMIC DEVELOPMENT - FILM FUND SUPPORT Approval is requested to provide $500,000 to Development Authority to be utilized for the Film Fund solely for the purpose of making incentive grants to film producers in order to stimulate job creation in the film industry in Columbus, GA. 3. PURCHASES: Approval is requested of items "A" to "H": City Manager’s Agenda #3 (A): Vote Result: APPROVED A. Mini-Hydraulic Excavator – RFB No. 20-0017 City Manager’s Agenda #3 (B): Vote Result: APPROVED B. Full-Size Crew Cab 4WD Pickup Truck – RFB No. 20-0015 City Manager’s Agenda #3 (C): Vote Result: APPROVED C. Inmate Work Vans – RFB No. 20-0014 City Manager’s Agenda #3 (D): Vote Result: APPROVED D. Engineering Services for J. R. Allen Parkway / US 80 Corridor Study P.I. #0016425 – RFP No. 19-0018 City Manager’s Agenda #3 (E): Vote Result: APPROVED E. Annual Technical Support And Maintenance For The Notification Module™ Of The Bus Routing System City Manager’s Agenda #3 (F): Vote Result: APPROVED F. Master Services Agreement Renewal For Public Works’ Communications Software App City Manager’s Agenda #3 (G): Vote Result: APPROVED G. Repair Services For Garbage Truck – Vehicle #6909 City Manager’s Agenda #3 (H): Vote Result: APPROVED H. Space Planning and Programming & Design Professional Services for Columbus Government Center Project – RFQ No. 20-0001 UPDATES AND PRESENTATIONS A. Long Range Transportation Plan - Rick Jones, Planning Director (No action taken) Page 4 of 11 B. Monthly Finance Update - Angelica Alexander, Finance Director (No action taken) BID ADVERTISEMENT November 6, 2019 1. Leather Items (Annual Contract) – RFB No. 20-0013 Scope of Bid Provide assorted leather items on an “as needed” basis for the Public Safety Departments of the Columbus Consolidated Government. The contract period shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Arts & Craft, Hobby and Recreational Supplies (Annual Contract) – RFB No. 20 0023 Scope of Bid Provide arts and craft, hobby and recreational supplies for the Columbus Consolidated Government’s Department of Parks and Recreation on an “as needed” basis. The contract period shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. November 15, 2019 1. Public Employee Retirement Systems Pension and Benefit Trust Fund (“The Fund”) Investment Consulting Services (Annual Contract) – RFP No. 20-0007 Scope of RFP Provide Columbus Consolidated Government Pension Board with the highest quality consultant services at the lowest cost to taxpayers, to include: Consulting, Custodial, and Fiduciary Services. The contract period shall be for five (5) years, beginning March 1, 2020 through February 28, 2025. Page 5 of 11 November 20, 2019 1. Claradon Avenue Culvert Replacement & Benning Drive Culvert Extension – RFB No. 20-0024 Scope of RFP This project includes culvert work at two separate locations in Columbus, GA. On Claradon Avenue, the scope includes removal and replacement of the existing concrete box culvert along with water line relocations, asphalt, curb and gutter, pavement markings, and signage. On Benning Drive the scope includes extending the existing concrete culvert to allow for three lanes of traffic. The scope also includes asphalt, curb and gutter, sidewalk, pavement markings, signage, and landscaping. CLERK OF COUNCIL’S AGENDA: ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. EMPLOYEE BENEFITS COMMITTEE: Memorandum from the Human Resources Department submitting the results of the employee survey and are as follows: Ardria McGruder- Criminal Records Technician- Sheriff’s Office (General Government Employee Selection) to fill the unexpired term of Michael Jordan; Shannon Hubbard- Deputy Clerk- Recorder’s Court (General Government Employee Selection) to fill the unexpired term of the late Linda Lunsford; Nancy Boren- Director of Elections and Registration (Department Director or Assistant Director) to fill the unexpired term of Dustin Heath. Clerk of Council’s Item #2: Vote Result: No action taken 2. AIRPORT COMMISSION: Email Correspondence from Amber Clark- Airport Director submitting the nomination of Carl A. Rhodes, Jr. to serve another term of office on the Airport Commission. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following board: Board of Tax Assessors, #37-19 and #38-19. Board of Water Commissioner, September 9, 2019. Columbus Board of Health, September 25, 2019. Page 6 of 11 BOARD APPOINTMENTS- ACTION REQUESTED: 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4 (A): No Action Taken A. CONVENTION AND VISITORS BOARD OF COMMISSIONERS: Paul Pierce (Mayor’s Appointment) (Restaurant/Retail Trade) Not Eligible to succeed Term Expires: December 31, 2019 Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Item #4 (B): No Action Taken B. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 5. COUNCIL’S APPOINTMENTS TO BE CONFIRMED: Clerk of Council’s Item #5 (A): Vote Result: CONFIRMED: Reappointment of Dr. Michael Forte A. PERSONNEL REVIEW BOARD: Dr. Michael Forte has been nominated to serve another term of office- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Page 7 of 11 Clerk of Council’s Item #5 (B): Vote Result: CONFIRMED: Reappointment of Charles Harp B. PERSONNEL REVIEW BOARD: Charles Harp has been nominated to serve another term of office- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Clerk of Council’s Item #5 (C): Vote Result: CONFIRMED: Reappointment of Willie Butler, C. PERSONNEL REVIEW BOARD: Willie Butler has been nominated to serve another term of office- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Clerk of Council’s Item #5 (D): Vote Result: CONFIRMED: Reappointment of Sherisse Malone D. RECREATION ADVISORY BOARD: Sherisse Malone has been nominated to serve another term of office as the District Five Representative- New Term Expires: December 31, 2024. (Councilor Crabb’s nomination) Clerk of Council’s Item #5 (E): Vote Result: CONFIRMED: Reappointment of Kirsten Younguist E. TREE BOARD: Kirsten Younguist has been nominated to serve another term of office as the At-Large member- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Clerk of Council’s Item #5 (F): Vote Result: CONFIRMED: Reappointment of Catherine Trotter F. TREE BOARD: Catherine Trotter has been nominated to serve another term of office as the At-Large member- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Page 8 of 11 6. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #6 (A): Nomination and Confirmation of Lisa Branchcomb for the seat of Rev. Willie Phillips. A. PUBLIC SAFETY ADVISORY COMMISSION: Rev. Willie Phillips Open for Nominations District 7 Representative (Councilor Woodson) Term Expires: October 31, 2019 Not Eligible to succeed 7. COUNCIL’S APPOINTMENTS- VOTE TABULATION: Clerk of Council’s Item #7 (A): Vote Result: Confirmation of Trey Carmack A. BOARD OF TAX ASSESSORS: For the seat of Daniel Hill - Daniel Hill (Councilor Barnes’ nominee) - Trey Carmack (Councilor Crabb’s nominee) 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #8(A): No Action Taken A. PERSONNEL REVIEW BOARD: Charles Little, Jr. Open for Nominations (Alternate Member) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 Page 9 of 11  VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #8(B): No Action Taken B. RECREATION ADVISORY BOARD: Michael Peacock – District 6 Appointment Open for Nominations Resigned (Councilor Allen) Term Expires: December 31, 2019 Clerk of Council’s Item #8 (C): No Action Taken C. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Edward Barnwell Open for Nominations (Resigned) (Council’s Appointment) Term Expires: June 30, 2021 Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Item #8 (D): No Action Taken D. TREE BOARD: William Consoletti Open for Nominations (At-Large) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 Page 10 of 11  Brad Huff - Not Interested in Serving another term Open for Nominations (At-Large) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Candice L. Wayman Open for Nominations (Environmental Advocacy Group Rep.) (Council’s Appointment) Not Eligible to succeed Term Expires: July 1, 2019 Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 UPCOMING BOARD APPOINTMENTS: A. Hospital Authority of Columbus B. Housing Authority of Columbus EXECUTIVE SESSION: At the request of City Attorney Fay, Councilor Garrett made a motion to go into executive session to discuss a real-estate matter, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 8:57 p.m. The Regular Meeting reconvened at 9:18 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss a real-estate matter; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the November 5, 2019 Regular Meeting, seconded by Councilor Allen and carried unanimously by the ten members present, with the time being 9:18 p.m. Page 11 of 11