Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 12, 2019 Second Floor of City Services Center 9:00 AM 311 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 9:13 a.m.), John M. House, Judy W. Thomas, Valerie A. Thompson and Evelyn “Mimi” Woodson (arrived 9:14 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Lindsey McLemore. ABSENT: Councilors Jerry “Pops” Barnes, R. Walker Garrett and Bruce Huff. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Pastor Jimmy Elder – First Baptist Church. PLEDGE OF ALLEGIANCE: Led by St. Luke 3rd Grade Students. Mayor’s Agenda Item #1: Vote Result: APPROVED 1. MINUTES: Approval of minutes for the November 5, 2019 Council Meeting. Mayor’s Agenda Item #2: No Action Taken 2. PRESENTATION: GEMS Award Presentation. (Presented by Director Jessica Reynolds, Georgia Department of Community Affairs) Mayor’s Agenda Item #3: Vote Result: APPROVED 3. RESOLUTION: A Resolution expressing appreciation of the Columbus Council for meritorious service rendered Columbus by Ms. Evelyn Turner Pugh. (Columbus Council) CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - An ordinance amending Chapter 3 of the Columbus Code pertaining to Alcoholic Beverages to create a new category of on-premises license for a food hall; and for other purposes. (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 2nd Reading - An ordinance amending Chapter 14 of the Columbus Code to revise provisions pertaining to registration requirements and false alarm penalties for police, fire and medical alarms. (Councilor House) City Attorney’s Agenda #3: PUBLIC HEARING: Delayed at the request of the Applicant’s Attorney. 3. 1st Reading - An ordinance rezoning property located at 7711 / 7701 Fortson Road and 2897 Hobbs Road (parcel # 073-009-011 / 073-009-011 / 073-009-023). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RMF1 (Residential Multifamily 1) Zoning District. The proposed use is Multifamily Duplex. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends denial based on incompatibility with existing land uses. The applicant is Spencer Waddell. (Councilor Davis) City Attorney’s Agenda #4: No Action: PUBLIC HEARING HELD 4. 1st Reading - REZN-09-19-6415: An ordinance rezoning property located at 5004 / 5012 / 5028 Warm Springs Road (parcel # 100-014-080 / 100-014-079 / 100-014-081). The current zoning is NC (Neighborhood Commercial) Zoning District. The proposed zoning is RO (Residential Office) Zoning District. The proposed use is Townhomes. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is Windsong Bonacre, LLC. (Councilor Crabb) Page 2 of 14 City Attorney’s Agenda #5: No Action: PUBLIC HEARING HELD 5. 1st Reading - REZN-09-19-6416: An ordinance rezoning property located at 8063 Veterans Parkway (parcel # 073-021-009). The current zoning is LMI (Light Manufacturing / Industrial) Zoning District. The proposed zoning is PMUD (Planned Mixed Use Development) Zoning District. The proposed use is Mixed Use. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is White Oak Grove, LLC. (Councilor Davis) City Attorney’s Agenda #6: No Action: PUBLIC HEARING HELD 6. 1st Reading - An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a list of roadways approved for the use of speed detection devices on behalf of the Columbus Consolidated Government; and for other purposes. (Mayor Pro-Tem) R E S O L U T I O N S: City Attorney’s Agenda #7: Vote Result: APPROVED 7. ADD-ON: A Resolution of the Council of Columbus, Georgia, requesting that the Columbus Building Authority (the “Authority”) issue its Lease Revenue Bond (the “bond”) in the maximum principal amount of $5,000,000 ; to authorize the execution of a lease contract between Columbus and the Authority; to authorize the transfer of property or sales contracts for the purchase of property; to declare the official intent of Columbus to reimburse planned expenditures from proceeds of the bond; to designate certain firms and professionals to work and assist with the issuance of the bond; to authorize the mayor and other officials of Columbus to take such further actions as are necessary; and for other purposes. PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Mr. Bill Berry, Re: 457 B Plan Policies on Withdrawals. (Not present) 2. Ms. Audrey Holston Palmore, Re: Request for a meeting with the Risk Manager. (No Action Taken) 3. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Call for community unity around crime prevention, education equity and affordable housing. (Not present) Page 3 of 14 Public Agenda #4: No Action Taken – Request referred to Inspections and Code Department 4. Mr. David Pate, Re: RV length regulation ordinance. (No Action Taken) 5. Mr. Joseph Layfield, Re: Pothole damage to personal vehicle. (Not Present) CITY MANAGER'S AGENDA City Manager’s Agenda #1: PUBLIC HEARING HELD - Vote Result: APPROVED 1. Solid Waste Management Plan Approval is requested for the adoption of the Solid Waste Management Plan for the Columbus Consolidated Government that covers the years 2019 through 2028. This plan has been developed to establish a roadmap to achieve the goals of reducing and managing solid waste within Muscogee County (except within the Fort Benning Military Reservation). City Manager’s Agenda #2: Vote Result: APPROVED 2. Annual Unused Sick Leave Payment Approval is requested authorizing payment to employees for unused sick leave in accordance with 16B-15-6 (2) of the Columbus Code of Ordinances. City Manager’s Agenda #3: Vote Result: APPROVED 3. 2020 Brownfield Assessment Grant Approval is requested to apply, accept, and amend the Multi-Governmental Fund by the amount awarded up to $300,000 from the Environmental Protection Agency (EPA). The grant funding will be utilized to conduct Brownfield Assessments of properties within the south and midtown areas of Columbus per the attached map. City Manager’s Agenda #4: Vote Result: APPROVED 4. 2019-2020 – Crime Victim Assistance Grant Approval is requested to apply for and accept a Federal VOCA (Victims of Crimes Act) Grant in the amount of $203,419 or as otherwise awarded from the Georgia Criminal Justice Coordinating Council; and approve the request for disbursement of funds from the 5% surcharge in the amount of $5,287 to help continue to fund the Solicitor General’s Victim Assistance positions and meet the matching requirement of the grant; and amend the Multi-Government Fund to reflect these revenues and expenses. Page 4 of 14 City Manager’s Agenda #5: Vote Result: APPROVED 5. FY2021 Grant Application for Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to apply to the Georgia Department of Transportation (GDOT) for capital, planning and operating grants in the amount of $121,705 or otherwise awarded. The contract for financial assistance will impose certain obligations including the provision of the City share of project costs in the amount of $13,523 bringing the total grant amount to be $135,228. Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with GDOT. City Manager’s Agenda #6: Vote Result: APPROVED 6. Add-On Resolution: Property Acquisition – 5601 Veterans Parkway Approval is requested to acquire 5601 Veterans Parkway in the amount of $2,500,000, plus the City’s portion of fees and closing costs. 7. PURCHASES City Manager’s Agenda #7 (A): Vote Result: APPROVED A. False Alarm Billing and Tracking Services (Annual Contract) – RFP NO.19-0016 City Manager’s Agenda #7 (B): Vote Result: APPROVED B. Flatbed Dump Trucks – RFB No. 20-0019 City Manager’s Agenda #7 (C): Vote Result: APPROVED C. Full-Size Crew Cab 2WD Pickup Truck – RFB No. 20-0016 City Manager’s Agenda #7 (D): Vote Result: APPROVED D. Dump Truck Rental (Annual Contract) – RFB No. 20-0007 City Manager’s Agenda #7 (E): Vote Result: APPROVED E. Miscellaneous Vehicles, Option 1: Mid-Size SUVS – RFB No. 20-0021 8. UPDATES AND PRESENTATIONS A. Solid Waste Management Plan - Kyle McGee, Assistant Public Works Director (No Action Taken) B. Columbus Convention and Visitor's Bureau Update - Peter Bowden, President, CEO (No Action Taken) Page 5 of 14 City Manager’s Agenda #8 (C): Vote Result: APPROVED request for an additional $200,000 to the Elections & Registration FY2020 Budget C. Elections & Registration Update – Nancy Boren, Executive Director of Elections & Registration D. City Village/The Mill District Update - Justin Krieg, President and Director of The Mill District (No Action Taken) BID ADVERTISEMENT November 15, 2019 1. Public Employee Retirement Systems Pension and Benefit Trust Fund (“The Fund”) Investment Consulting Services (Annual Contract) – RFP No. 20-0007 Scope of RFP Provide Columbus Consolidated Government Pension Board with the highest quality consultant services at the lowest cost to taxpayers, to include: Consulting, Custodial, and Fiduciary Services. The contract period shall be for five (5) years, beginning March 1, 2020 through February 28, 2025. November 19, 2019 1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030 A Mandatory Site Visit is scheduled at 11:00 AM (Eastern) on Tuesday, November 19, 2019. Vendors shall convene at the Cemetery Building, which is located at 1000 Victory Drive, Columbus, Georgia 31901. 2. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032 A Mandatory Site Visit is scheduled at 9:00 A.M. (Eastern) on Tuesday, November 19, 2019. Vendors shall convene at the entrance of the Britt David Pottery Studio, which is located at 2700 W. Britt David Road, Columbus, Georgia 31909. November 20, 2019 1. Claradon Avenue Culvert Replacement & Benning Drive Culvert Extension – RFB No. 20-0024 Scope of RFP This project includes culvert work at two separate locations in Columbus, GA. On Claradon Avenue, the scope includes removal and replacement of the existing concrete box culvert Page 6 of 14  along with water line relocations, asphalt, curb and gutter, pavement markings, and signage. On Benning Drive the scope includes extending the existing concrete culvert to allow for three lanes of traffic. The scope also includes asphalt, curb and gutter, sidewalk, pavement markings, signage, and landscaping. December 4, 2019 1. Oil & Lubricants for Metra (Annual Contract) – RFB No. 20-0026 Scope of Bid Provide various types of oil & lubricants on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by METRA Transit System. The contract term will be for three years. December 6, 2019 1. Program Management Services for the Columbus Government Center Complex – RFP No. 20-0009 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals to provide program management services for the Columbus Government Center Complex project. 2. Cleaning Services for Architectural Facades and Monuments at Ft Benning Gateway – RFP No. 20-0010 Scope of RFP Columbus Consolidated Government is seeking a qualified Contractor to clean two architectural facades and monuments at the Ft Benning Gateway (I 185/Ft Benning & Columbus), to include a traffic control plan that meets GDOT requirements. December 11, 2019 1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030 Scope of Bid Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. 2. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032 Scope of Bid Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. Page 7 of 14 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Councilor R. Walker Garrett from the November 12, 2019 Council Meeting. Clerk of Council’s Item #2: Vote Result: APPROVED 2. BOARD OF TAX ASSESSORS: A Resolution appointing Mr. Trey Carmack to the Board of Tax Assessors for a term of beginning on January 1, 2020 and expiring on December 31, 2025. Clerk of Council’s Item #3: Vote Result: APPROVED 3. CIRCLE: Email correspondence from Ms. Mattie P. Hall, CIRCLE Chair, submitting a request to declare the seat of Ms. Shanet’ Goodwin Whittlesey as vacant, as she will be unable to continue serving on the Commission on International Relations and Cultural Liaison Encounters. Clerk of Council’s Item #4: Vote Result: APPROVED 4. CIRCLE: Email correspondence from Ms. Mattie P. Hall, CIRCLE Chair, submitting a request to declare the seat of Ms. Tatsiana Savashynskaya as vacant, as she has previously verbally resigned from her seat on the Commission on International Relations and Cultural Liaison Encounters. Clerk of Council’s Item #5: Vote Result: APPROVED 5. Request to select Councilor Evelyn “Mimi” Woodson to replace former Mayor Pro Tem Evelyn Turner Pugh on the Council Sub-Committee. Clerk of Council’s Item #6: Vote Result: RECEIVED 6. Minutes of the following boards: Board of Tax Assessor, # 38-19 & #39-19. Development Authority of Columbus October 3, 2019 & October 19, 2019. Pension Board April 10, 2019 & June 12, 2019. Page 8 of 14 BOARD APPOINTMENTS - ACTION REQUESTED 7. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #7 (A): No Action Taken A. CONVENTION AND VISITORS BOARD OF COMMISSIONERS: Paul Pierce (Mayor’s Appointment) (Restaurant/Retail Trade) Not Eligible to succeed Term Expires: December 31, 2019 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Item #7 (B): No Action Taken B. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy (Mayor’s Appointment) Resident Position Eligible to succeed Term Expires: November 16, 2019 These are five-year terms, except for the Resident Position, which is a one-year term. Board meets monthly. Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Page 9 of 14 Clerk of Council’s Item #7 (C): No Action Taken C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment These are two-year terms. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 8. COUNCIL’S APPOINTMENT- READY FOR VOTE Clerk of Council’s Item #8 (A): Vote Result: DELAYED A. AIRPORT COMMISSION: Carl A. Rhodes, Jr. (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 The Columbus Airport Commission has submitted the names of Carl A. Rhodes, Jr., Clint Thomas, and Vincent E. Woodward, Jr. for this seat. The Commission is suggesting re-appointment of Carl A. Rhodes, Jr. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Page 10 of 14  9. COUNCIL’S APPOINTMENTS- THREE NOMINEES ARE SENT TO THE AUTHORITY FOR SELECTION Clerk of Council’s Item #9 (B): No Action Taken B. HOSPITAL AUTHORITY OF COLUMBUS: Susan McKnight Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: November 14, 2019 These are two-year terms. Board meets monthly. Women: 5 Senatorial District 15: 9 Senatorial District 29: 1 Clerk of Council’s Item #9 (C): Vote Result: Forward the names of Mike Burns, Murray Solomon and Tracy L. Sayers to the Authority for the seat of Mike Burns; Forward the names of Max L. Brabson, Jr., Murray Solomon and Tracy L. Sayers to the Authority for the seat of Rebecca Rumer. C. THE MEDICAL CENTER HOSPITAL AUTHORITY: Mike Burns Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2019 Councilor Thomas is re-nominating Mike Burns. Councilor Thomas is also nominating Murray Solomon and Tracy L. Sayers for the seat of Mike Burns. Rebecca Rumer Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2019 Councilor Thomas is nominating Max L. Brabson, Jr., Murray Solomon and Tracy L. Sayers for the seat of Rebecca Rumer. These are five-year terms. Board meets quarterly. Page 11 of 14  Women: 3 Senatorial District 15: 1 Senatorial District 29: 8 10. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #10 (A): No Action Taken A. PERSONNEL REVIEW BOARD: Charles Little, Jr. Open for Nominations (Alternate Member) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #10 (B): No Action Taken B. RECREATION ADVISORY BOARD: Michael Peacock – District 6 Appointment Open for Nominations Resigned (Councilor Allen) Term Expires: December 31, 2019 These are five-year terms, except for the MCSD Representative, who serves a one-year term. Board meets quarterly. Page 12 of 14 Clerk of Council’s Item #10 (C): No Action Taken C. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Edward Barnwell Open for Nominations (Resigned) (Council’s Appointment) Term Expires: June 30, 2021 These are three-year terms. Board meets monthly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Item #10 (D): No Action Taken D. TREE BOARD: William Consoletti Open for Nominations (At-Large) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 Brad Huff - Not Interested in Serving another term Open for Nominations (At-Large) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Candice L. Wayman Open for Nominations (Environmental Advocacy Group Rep.) (Council’s Appointment) Not Eligible to succeed Term Expires: July 1, 2019 These are three-year terms. Board meets as needed. Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 Page 13 of 14 UPCOMING BOARD APPOINTMENTS: A. Board of Historic & Architectural Review EXECUTIVE SESSION: At the request of City Attorney Fay, Mayor Pro Tem Allen made a motion to go into executive session to discuss property acquisition/disposal and personnel and potential litigation seconded by Councilor House and carried unanimously by the seven members present, with the time being 11:55 a.m. The Regular Meeting reconvened at 12:29 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss a real-estate matter; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Davis to adjourn the November 12, 2019 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the seven members present, with Councilors Barnes, Garrett and Huff being absent from the meeting, and the time being 12:29 p.m. Page 14 of 14