Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 3, 2019 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived 5:33 p.m.), Charmaine Crabb, Glenn Davis (arrived at 5:51 p.m.), R. Walker Garrett (arrived at 5:31 p.m.), John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson and Evelyn “Mimi” Woodson (arrived 6:02 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Lindsey McLemore. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Pastor Danny Deith – First Presbyterian Church. PLEDGE OF ALLEGIANCE: Led by Pack 100 Cub Scouts. Mayor’s Agenda Item #1: Vote Result: APPROVED 1. MINUTES: Approval of minutes for the November 12, 2019 Council Meeting and November 5, 2019 Executive Session. PROCLAMATIONS PROCLAMATION: Neighbors Helping Neighbors Smiths Station Build Day RECEIVING: Employees from the Civic Center, City Manager’s Office, Engineering, Fire Department, Inspections & Code, Metra, Parks & Recreation, Public Works, and Sheriff’s Department PROCLAMATION: Dayna Solomon Day RECEIVING: Dayna Solomon PROCLAMATION: Teresa Snellings, CPRP Day RECEIVING: Teresa Snellings PROCLAMATION: Carson Revell, CPRP Day RECEIVING: Carson Revell PROCLAMATION: Shajra Thrasher, CPRP Day RECEIVING: Shajra Thrasher PROCLAMATION: Georgia Recreation and Parks Association Recognition Day RECEIVING: Parks and Recreation Department, Cathy Fluellen, Shajra Thrasher, Teresa Snellings, Holli Browder, and Becky Glisson PROCLAMATION: Accreditation Recognition Day for Columbus Parks & Recreation RECEIVING: Becky Glisson and Holli Browder RESOLUTIONS RESOLUTIONS Mayor’s Agenda Item #2: Vote Result: APPROVED 2. A resolution recognizing Mr. Rusty Abernathy for bringing Santa Claus at Rusty's Floor Coverings. (Councilor Crabb) Page 2 of 15 Mayor’s Agenda Item #3: Vote Result: APPROVED 3. A resolution recognizing Mr. Chris Jiles for his service to the Chattahoochee Valley and for his accomplishments. (Councilor Crabb) CITY ATTORNEY'S AGENDA O R D I N A N C E S: City Attorney’s Agenda #1: Vote Result: APPROVED AS AMENDED (Add condition of 50- foot undisturbed buffer along the east property line.) 1. 2nd Reading - REZN-09-19-6415: An Ordinance rezoning property located at 5004 / 5012 / 5028 Warm Springs Road (parcel # 100-014-080 / 100-014-079 / 100-014-081). The current zoning is NC (Neighborhood Commercial) Zoning District. The proposed zoning is RO (Residential Office) Zoning District. The proposed use is Townhomes. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is Windsong Bonacre, LLC. (Councilor Crabb) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 2nd Reading - REZN-09-19-6416: An Ordinance rezoning property located at 8063 Veterans Parkway (parcel # 073-021-009). The current zoning is LMI (Light Manufacturing / Industrial) Zoning District. The proposed zoning is PMUD (Planned Mixed Use Development) Zoning District. The proposed use is Mixed Use. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends approval based on compatibility with existing land uses. The applicant is White Oak Grove, LLC. (Councilor Davis) City Attorney’s Agenda #3: Vote Result: APPROVED 3. 2nd Reading - An Ordinance regulating vehicular traffic in Columbus, Georgia by establishing a list of roadways approved for the use of speed detection devices on behalf of the Columbus Consolidated Government; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: No Action: PUBLIC HEARING HELD 4. 1st Reading - An Ordinance amending Chapter 14 of the Columbus Code to repeal Columbus Code Section 14-60.3., which prohibits tattooing on Sunday or Sabbath days; and for other purposes. (Councilor Garrett) Page 3 of 15 EXECUTIVE SESSION: At the request of City Attorney Fay, Mayor Pro Tem Allen made a motion to go into executive session to discuss property acquisition, personnel and potential litigation seconded by Councilor Crabb and carried unanimously by the nine members present, with Councilor Woodson being absent for the vote, and the time being 6:39 p.m. The Regular Meeting reconvened at 8:03 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition, personnel and potential litigation; however, there were no votes taken. BOARD APPOINTMENTS - AIRPORT COMMISSION AND BOARD OF ELECTIONS & REGISTRATION: City Attorney Fay explained that it is the desire of Council to delay the vote on the board appointments for the Airport Commission and the Board of Elections & Registration until the January 14, 2020 Council Meeting. City Attorney’s Agenda #5: TABLED at the request of the Clerk of Superior Court 5. 1st Reading - An ordinance amending Ordinance No. 19-027, the Budget for the Fiscal Year 2020, Beginning July 1, 2019, and ending June 30, 2020, reclassifying certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes. (Request of Superior Court Clerk) (Budget Review Committee) (Delayed 10-22-19) City Attorney’s Agenda #6: No Action: PUBLIC HEARING HELD 6. 1st Readings - An ordinance amending Chapter 18 of the Columbus Code to repeal and replace Columbus Code Section 18-2.2. pertaining to notice and other procedures for temporary street closings; and for other purposes. (Councilor Huff) City Attorney’s Agenda #7: No Action: PUBLIC HEARING HELD 7. 1st Reading - An ordinance amending the budgets for the Fiscal Year 2019 beginning July 1, 2018 and ending June 30, 2019, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund; and for other purposes. (Budget Review Committee) Page 4 of 15 R E S O L U T I O N S: City Attorney’s Agenda #8: Vote Result: APPROVED 8. Resolution - A Resolution authorizing the issuance of $50,670,000 Columbus Georgia, Water and Sewerage Taxable Refunding Revenue Bonds, Series 2019; and for other purposes. (Request of Columbus Board of Water Commissioners) City Attorney’s Agenda #9: Vote Result: APPROVED 9. Resolution - A Resolution of the Council of Columbus, Georgia, ratifying a Bond Resolution adopted by the Columbus Building Authority authorizing the issuance of a Lease Revenue Bond, Series 2019, in the maximum principal amount of $5,000,000 to finance the acquisition, removal and/or improvement of an existing building and related facilities at 5601 Veterans Parkway; and for other purposes. (Request of the Columbus Building Authority) RESOLUTION 376-19 (Film Industry Support): Councilor Woodson requested the vote on Resolution 376-19 be brought back, so that the vote can be recorded as unanimous. RESOLUTION (376-19): A resolution of the Council of Columbus, Georgia, to authorize the Development Authority to use Economic Development Funds to support the Film Industry in Columbus, GA. Approved by the City Council of Columbus, Georgia on November 5, 2019. At this time, Councilor Garrett requested to abstain from voting on this item as he serves on a film related committee. Councilor Woodson made a motion to allow Councilor Garrett to abstain, seconded by Councilor House and carried unanimously by nine members of Council, with Councilor Garrett abstaining. Councilor Crabb made a motion to grant this request, seconded by Mayor Pro Tem Allen and carried unanimously by nine members of Council, with Councilor Garrett abstaining. Mayor Pro Tem Allen made a motion to support the Film Industry as stated in Resolution 376- 19, seconded by Councilor Woodson and carried unanimously by nine members, with Councilor Garrett abstaining. PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Mr. Carey McCraney, Re: Parking on city property, sewers, manholes, and window tint on automobiles. (Not Present) Page 5 of 15 2. Ms. Phoebe Dawson, Re: Columbus Social Services remaining at present location to make these services available for easy client access. (No Action Taken) CITY MANAGER'S AGENDA 1. PURCHASES City Manager’s Agenda #1 (A): Vote Result: APPROVED A. Comprehensive Generator Services (Annual Contract) – RFB No. 20-0010 City Manager’s Agenda #1 (B): Vote Result: APPROVED B. Purchase of Bomb Suit with Helmet and Accessories 2. UPDATES AND PRESENTATIONS A. Vibrant & Connected Metrics Tool - Betsy Covington, President & CEO of Community Foundation of the Chattahoochee Valley, Inc. (No Action Taken) B. Blight Index Pilot Program - John Hudgison, Inspections & Codes Director (No Action Taken) C. Virginia College Property Update - Pam Hodge, Deputy City Manager (Not presented) D. Government Center Public Meetings Update - Pam Hodge, Deputy City Manager (No Action Taken) BID ADVERTISEMENT December 4, 2019 1. Oil & Lubricants for Metra (Annual Contract) – RFB No. 20-0026 Scope of Bid Provide various types of oil & lubricants on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by METRA Transit System. The contract term will be for three years. 2. Alternators & Starters (Annual Contract) (Re-Bid) – RFB No. 20-0025 Scope of Bid Provide alternators and starters to METRA Transit System on an “as needed” basis. The contract term will be for three years. Page 6 of 15 December 6, 2019 1. Program Management Services for the Columbus Government Center Complex – RFP No. 20-0009 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals to provide program management services for the Columbus Government Center Complex project. 2. Cleaning Services for Architectural Facades and Monuments at Ft Benning Gateway – RFP No. 20-0010 Scope of RFP Columbus Consolidated Government is seeking a qualified Contractor to clean two architectural facades and monuments at the Ft Benning Gateway (I 185/Ft Benning & Columbus), to include a traffic control plan that meets GDOT requirements. December 11, 2019 1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030 Scope of Bid Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. 2. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032 Scope of Bid Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. December 18, 2019 1. Grab-All Debris Loader – RFB No. 20-0031 Scope of Bid Provide one (1) grab-all debris loader to be used by the staff of the Forestry Department to pick up large trees while cleaning up storm debris. December 20, 2019 1. Board Management Software – RFP No. 20-0008 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide a Board Management Software Program for use by the Columbus Clerk of Council’s Office. Page 7 of 15 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED: Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Councilor Jerry “Pops” Barnes from the November 12, 2019 Council Meeting. Clerk of Council’s Item #2: Vote Result: APPROVED 2. RESOLUTION: A Resolution excusing Councilor Bruce Huff from the November 12, 2019 Council Meeting. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. PERSONNEL REVIEW BOARD: Email correspondence from Mr. Charles Harp, resigning from his position on the Personnel Review Board. Clerk of Council’s Item #4: Vote Result: APPROVED 4. RECREATION ADVISORY BOARD: Email correspondence from Ms. Lauren Vance, requesting the seats of Ms. Latshia Stephens-Archibald (District 3) and Mr. Shawn Souvenir (District 10, At-Large) be declared vacant on the Recreation Advisory Board due to lack of attendance. Clerk of Council’s Item #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, October 23, 2019. Board of Tax Assessors, 40-19. Board of Water Commissioners, October 21, 2019. Board of Zoning Appeals, October 2, 2019. Columbus Board of Health, August 28, 2019. Columbus Iron Works Convention & Trade Center Authority, September 24, 2019. Recreation Advisory Board, May 29, 2019. BOARD APPOINTMENTS- ACTION REQUESTED: 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #6 (A): No Action Taken Page 8 of 15 A. CONVENTION AND VISITORS BOARD OF COMMISSIONERS: Paul Pierce (Mayor’s Appointment) (Restaurant/Retail Trade) Not Eligible to succeed Term Expires: December 31, 2019 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Item #6 (B): Vote Result: CONFIRMED Tiffani Stacy to succeed herself on the Housing Authority of Columbus. B. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy (Mayor’s Appointment) Resident Position Eligible to succeed Term Expires: November 16, 2019 These are five-year terms, except for the Resident Position, which is a one-year term. Board meets monthly. Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Item #6 (C): No Action Taken C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment Page 9 of 15  These are two-year terms. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 7. COUNCIL’S APPOINTMENT- READY FOR VOTE Clerk of Council’s Item #7 (A): DELAYED A. AIRPORT COMMISSION: Carl A. Rhodes, Jr. (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 The Columbus Airport Commission has submitted the names of Carl A. Rhodes, Jr., Clint Thomas, and Vincent E. Woodward, Jr. for this seat. The Commission is suggesting re-appointment of Carl A. Rhodes, Jr. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Item #7 (B): DELAYED B. BOARD OF ELECTIONS & REGISTRATION: Margaret Jenkins (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Councilor House has re-nominated Margaret Jenkins. Councilor Barnes is nominating Harry C D Underwood. Page 10 of 15  Diane Scrimpshire (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Councilor House has re-nominated Diane Scrimpshire. Councilor Woodson is nominating Raquel Aponte. Eleanor White (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Councilor House re-nominated Eleanor White. Mayor Pro Tem Allen nominated Nate Sanderson. Councilor Barnes nominated James A. Washington, Jr. These are four-year terms. Board meets monthly. Women: 4 Senatorial District 15: 3 Senatorial District 29: 2 8. COUNCIL’S APPOINTMENTS- THREE NOMINEES ARE SENT TO THE AUTHORITY FOR SELECTION Clerk of Council’s Item #8 (A): No Action Taken A. HOSPITAL AUTHORITY OF COLUMBUS: Susan McKnight Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: November 14, 2019 These are two-year terms. Board meets monthly. Women: 5 Senatorial District 15: 9 Senatorial District 29: 1 Page 11 of 15 9. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #9 (A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Shanet’ Goodwin Whittlesey Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2022 Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 Akear Mewborn is interested in serving on CIRCLE. These are four-year terms. Board meets monthly. Women: 9 Senatorial District 15: 7 Senatorial District 29: 4 Clerk of Council’s Item #9 (B): Nomination(s): Councilor Woodson nominated Katie Bishop and Shannon Smallman to succeed themselves on the Historic & Architectural Review Board. B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Katie Bishop Open for Nominations (At-Large) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2020 *Interested in serving another term. Claire Berry Open for Nominations (Board of Realtors) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2020 Page 12 of 15  Tyler Allen Open for Nominations (Uptown Columbus Business Association) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2020 Shannon Smallman Open for Nominations (At-Large) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2020 *Interested in serving another term. These are three-year terms. Board meets monthly. Women: 8 Senatorial District 15: 9 Senatorial District 29: 3 Clerk of Council’s Item #9 (C): No Action Taken C. PERSONNEL REVIEW BOARD: Charles Little, Jr. Open for Nominations (Alternate Member) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Dr. Shanita L. Pettaway is interested in serving on the Personnel Review Board. These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Page 13 of 15 Clerk of Council’s Item #9 (D): No Action Taken D. RECREATION ADVISORY BOARD: Michael Peacock – District 6 Appointment Open for Nominations Resigned (Councilor Allen) Term Expires: December 31, 2019 These are five-year terms, except for the MCSD Representative, who serves a one-year term. Board meets quarterly. Clerk of Council’s Item #9 (E): No Action Taken E. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Edward Barnwell Open for Nominations (Resigned) (Council’s Appointment) Term Expires: June 30, 2021 These are three-year terms. Board meets monthly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Item #9 (F): Nomination(s): Councilor Woodson nominated Jeremy Cummings to succeed himself on the Tree Board. Councilor Huff nominated Charnae Ware Johnson for the seat of Brad Huff. F. TREE BOARD: William Consoletti Open for Nominations (Landscape/Forestry Professional) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 Tannis Danley is interested in serving and has been suggested by William Consoletti for this position. Page 14 of 15  Brad Huff - Not Interested in Serving another term Open for Nominations (KCBC Director or Commissioner) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2019 Charnae Ware Johnson is the new Keep Columbus Beautiful Director and is interested in serving. Jeremy Cummings Open for Nominations (Public Utilities Representative) (Council’s Appointment) Eligible to succeed Term Expires: July 1, 2018 These are three-year terms. Board meets as needed. Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the December 3, 2019 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the ten members, with the time being 9:32 p.m. Page 15 of 15