Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 10, 2019 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Councilors Charmaine Crabb (arrived at 9:01 a.m.), Glenn Davis (arrived at 9:01 a.m.), R. Walker Garrett (arrived at 9:01 a.m.), John M. House, Bruce Huff (arrived at 9:07 a.m.), Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (arrived 9:39 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk Lindsey McLemore. ABSENT: Mayor Pro Tem R. Gary Allen and Councilor Jerry ‘Pops’ Barnes. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Reverend Dr. Emmett S. Aniton – Friendship Baptist Church. PLEDGE OF ALLEGIANCE: Led by Kenneth B. Walker Homes. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES: 1. Approval of minutes for the December 3, 2019 Council Meeting and November 12, 2019 Executive Session. TRANSITION AUDITS: Mayor’s Agenda Item #2: Vote Result: APPROVED 2. Authorization of a Transition Audit of the Community Reinvestment Department. (Requested by John Redmond, Internal Auditor) Mayor’s Agenda Item #3: No Action Taken 3. Authorization of a Transition Audit of the Mayor’s Office (Requested by John Redmond, Internal Auditor) Mayor’s Agenda Item #4: No Action Taken 4. Authorization of a Transition Audit of the Tax Assessor’s Office (Requested by John Redmond, Internal Auditor) CITY ATTORNEY’S AGENDA: ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - An Ordinance amending Chapter 14 of the Columbus Code to repeal Columbus Code Section 14-60.3., which prohibits tattooing on Sunday or Sabbath days; and for other purposes. (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 2nd Readings - An ordinance amending Chapter 18 of the Columbus Code to repeal and replace Columbus Code Section 18-2.2. pertaining to notice and other procedures for temporary street closings; and for other purposes. (Councilor Huff) City Attorney’s Agenda #3: Vote Result: APPROVED 3. 2nd Reading - An ordinance amending the budgets for the Fiscal Year 2019 beginning July 1, 2018 and ending June 30, 2019, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #4: PUBLIC HEARING HELD; Vote Result: AMENDED 4. 1st Reading - REZN-09-16-6414: An ordinance rezoning property located at 7711 / 7701 Fortson Road and 2897 Hobbs Road (parcel # 073-009-011 / 073-009-011 / 073-009- 023). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RMF1 (Residential Multifamily 1) Zoning District. The proposed use is Multifamily Duplex. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department Page 2 of 10  recommends denial based on incompatibility with existing land uses. The applicant is Spencer Waddell. (Delayed from November 12, 2019) (Councilor Davis) RESOLUTIONS City Attorney’s Agenda #5: Vote Result: APPROVED 5. Resolution - EXCP-10-19-6639: A resolution authorizing a special exception to allow a club or lodge, not for profit, in a SFR3 (Single Family Residential 3) zoning district at 1282 Rigdon Road. The proposed use is a YMCA facility. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is David Goldberg. (Councilor Barnes) City Attorney’s Agenda #2: Vote Result: APPROVED 6. Resolution - EXCP-10-19-6699: A resolution authorizing a special exception to allow a hotel in a HIS (Historic) zoning District located at 5 8th Street and 801 Broadway. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Brian Sillitto. (Councilor Woodson) PUBLIC AGENDA: 1. Ms. Audrey Holston Palmore, Re: A police report (2) An account of the meeting with the Mayor. (Not Present) 2. Ms. Melanie Phillips, Re: Health and Human Services location. (No Action Taken) CITY MANAGER'S AGENDA: City Attorney’s Agenda #1: Vote Result: APPROVED 1. Statement of Property Exchange Approval is requested for a property exchange by the Muscogee County Sheriff for equipment to be used by the bomb squad. City Attorney’s Agenda #2: Vote Result: APPROVED 2. Muscogee County School District Softball Upgrade to Northside Recreation Softball Field Page 3 of 10  Approval is requested to accept a donation from the Muscogee County School District for upgrades to Northside Recreation Softball Field to include new dugouts, new press box, new locker room building, new backstop and field backstop drainage and new bullpen with fencing. The estimated cost for this project is $796,000. City Attorney’s Agenda #3: Vote Result: APPROVED 3. Amending Property Description on Resolution #044-19 Approval is requested for the amendment of Resolution #044-19 where Section One of the Resolution listed the property description of a segment of 15th Avenue in error instead of the description of Jeanette Avenue. City Attorney’s Agenda #4: Vote Result: APPROVED 4. Street Acceptance – Sumter Court and That Portion of Charleston Way located in Replat of Section Two, Charleston Place Approval is requested for the acceptance of Sumter Court and that portion of Charleston Way located in Replat of Section Two, Charleston Place. The Department of Engineering has inspected these streets and recommends the acceptance. City Attorney’s Agenda #5: Vote Result: APPROVED 5. 2019-2020 Victims of Crime Act (VOCA) Base Grant Approval is requested to apply for and accept a grant in the amount of $417,247 or as otherwise awarded, from the Criminal Justice Coordinating Council of Georgia, along with $104,312 from the 5% Crime Victim Surcharge Fund and amend the Multi-Government Fund by the award amount. City Attorney’s Agenda #6: Vote Result: APPROVED 6. 2019-2020 Victims of Crime Act (VOCA) Compensation Grant Approval is requested to authorize the District Attorney’s Victim-Witness Assistance Program to submit and if approved, accept a grant for $50,049 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia allocated in the FY20 Budget to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2019 to September 30, 2020. This Compensation Advocate Grant has a Match Waiver so there is no request for either a cash match or an In-Kind match. It is requested that the multi-governmental fund be amended by the amount awarded. Page 4 of 10 City Attorney’s Agenda #7: Vote Result: APPROVED 7. Criminal Justice Coordinating Council Grant Approval is requested to submit an application, and if approved, accept $131,000.00 or as otherwise awarded from the Criminal Justice Coordinating Council for the operation of the Muscogee County Sheriff’s Office, from January 1, 2020 to June 30, 2020 and to amend the Multi-governmental Fund by $131,000.00 or as otherwise awarded with no match required. 8. PURCHASES City Manager’s Agenda #8 (A): Vote Result: APPROVED A. Arts & Craft, Hobby And Recreational Supplies (Annual Contract) – RFB No. 20-0023 City Manager’s Agenda #8 (B): Vote Result: APPROVED B. Membership Dues For Georgia Municipal Association 9. UPDATES AND PRESENTATIONS A. METRA’s Annual Route Assessment & Presentation - Mrs. Milbrey Heard, Connetics Transportation Group (No Action Taken) B. Metra Transit Audit Response Update - Rosa Evans, Metra Director (No Action Taken) C. Uptown Columbus Parking Meter Update - Lisa Goodwin, Deputy City Manager (No Action Taken) D. Monthly Finance Update - Angelica Alexander, Finance Update (No Action Taken) E. Department of Labor Overtime Ruling - Reather Hollowell, Human Resources Director (No Action Taken) F. Tree Canopy Update - Pat Biegler, Public Works Director (No Action Taken) G. Capital Projects Survey Update - Pam Hodge, Deputy City Manager (No Action Taken) BID ADVERTISEMENT December 11, 2019 1. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030 Scope of Bid Page 5 of 10  Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. 2. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032 Scope of Bid Provide all labor, equipment and materials to remove the existing roof and replace with new asphalt shingle system. Requests for substation will be accepted until 1:00 P.M. on Monday, December 2, 2019. December 18, 2019 1. Grab-All Debris Loader – RFB No. 20-0031 Scope of Bid Provide one (1) grab-all debris loader to be used by the staff of the Forestry Department to pick up large trees while cleaning up storm debris. December 20, 2019 1. Board Management Software – RFP No. 20-0008 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide a Board Management Software Program for use by the Columbus Clerk of Council’s Office. CLERK OF COUNCIL’S AGENDA: ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Mayor Pro Tem R. Gary Allen from the December 10, 2019 Council Meeting. Clerk of Council’s Item #2: Vote Result: APPROVED 2. RESOLUTION: A Resolution approving an application submitted by Friendship Baptist Church for an honorary designation for Reverend Dr. Emmett S. Aniton, Jr. to be located at Sixth Avenue and Eighth Street and Sixth Avenue and 9th Street. (The Board of Honor at its December 2, 2019 Meeting recommended approval.) Page 6 of 10 Clerk of Council’s Item #3: Vote Result: APPROVED 3. RESOLUTION: A Resolution approving an application submitted by Larry and Donna Hawkins for an Honorary Designation to place a memorial bench along the walking trail in Heath Park to memorialize their late son Sean Alexis Page Hawkins. (The Board of Honor at its December 2, 2019 Meeting recommended approval.) Clerk of Council’s Item #4: Vote Result: APPROVED 4. RESOLUTION: A Resolution approving a request submitted by former Mayor Pro Tem Evelyn Turner Pugh for an Honorary Designation to name the City Services Center, located at 3111 Citizens Way, Columbus, Georgia, in honor of Mr. Charles E. “Red” McDaniel, Jr. (The Board of Honor at its December 2, 2019 Meeting recommended approval.) Clerk of Council’s Item #5: Vote Result: RECEIVED and APPROVED 5. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses for the month of October 2019 and approving the same. Clerk of Council’s Item #6: Vote Result: RECEIVED 6. Minutes of the following Boards: Board of Historic & Architectural Review, August 12, September 9, & October 21, 2019. Board of Honor, February 20, 2019. Board of Tax Assessors, #41-19. BOARD APPOINTMENTS - ACTION REQUESTED 7. COUNCIL’S APPOINTMENTS- READY FOR VOTE: Clerk of Council’s Item #7 (A): Vote Result: CONFIRMED Katie Bishop to succeed herself on the Historic & Architectural Review Board A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Katie Bishop has been re- nominated to serve another term of office- New Term Expires: January 31, 2023. (Councilor Woodson’s nominee) Clerk of Council’s Item #7 (B): Vote Result: CONFIRMED Shannon Smallman to succeed herself n the Historic & Architectural Review Board B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Shannon Smallman has been re-nominated to serve another term of office- New Term Expires: January 31, 2023. (Councilor Woodson’s nominee) Page 7 of 10 Clerk of Council’s Item #7 (C): Vote Result: CONFIRMED Charnae Ware Johnson to succeed Brad Huff on the Tree Board C. TREE BOARD: Charnae Ware Johnson is the new Keep Columbus Beautiful Director and has been nominated to succeed Brad Huff- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) Clerk of Council’s Item #7 (D): Vote Result: CONFIRMED Jeremy Cummings to succeed himself on the Tree Board D. TREE BOARD: Jeremy Cummings has been re-nominated to serve in the Public Utilities seat- New Term Expires: July 1, 2022. (Councilor Woodson’s nominee) 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #8 (A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Shanet’ Goodwin Whittlesey Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2022 Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 These are four-year terms. Board meets monthly. Women: 9 Senatorial District 15: 7 Senatorial District 29: 4 Page 8 of 10 Clerk of Council’s Item #8 (B): No Action Taken B. PERSONNEL REVIEW BOARD: Charles Little, Jr. Open for Nominations (Alternate Member) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Item #8 (C): NOMINATION of Tannis Danley to succeed William Consoletti on the Tree Board (Huff) C. TREE BOARD: William Consoletti Open for Nominations (Landscape/Forestry Professional) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2019 Tannis Danley is interested in serving and has been suggested by William Consoletti for this position. These are three-year terms. Board meets as needed. Women: 6 Senatorial District 15: 5 Senatorial District 29: 6 Page 9 of 10 PUBLIC AGENDA (continued): 1. Ms. Audrey Holston Palmore, Re: A police report (2) An account of the meeting with the Mayor. (No Action Taken) With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the December 10, 2019 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the eight members present, with Mayor Pro Tem Allen and Councilor Barnes being absent for the meeting, and the time being 1:13 p.m. Page 10 of 10