Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 14, 2020 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes (arrived at 9:04 a.m.), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 10:37 a.m.), Judy W. Thomas and Valerie A. Thompson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, Deputy Clerk Lindsey McLemore and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Councilor Evelyn ‘Mimi’ Woodson. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Mayor Pro Tem R. Gary Allen. PLEDGE OF ALLEGIANCE: Led by Columbus Parks & Recreation Therapeutic Group. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the December 10, 2019 Council Meeting and December 3, 2019 Executive Session. PROCLAMATION: First Responder Teamwork Day. Mayor’s Agenda Item #2: No Action Taken PRESENTATION: 2. Transition Audit Report on the Columbus Civic Center. (Presented by John Redmond, Internal Auditor) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - REZN-09-16-6414: An ordinance rezoning property located at 7711 / 7701 Fortson Road and 2897 Hobbs Road (parcel # 073-009-011 / 073-009-011 / 073-009- 023). The current zoning is SFR2 (Single Family Residential 2) Zoning District. The proposed zoning is RMF1 (Residential Multifamily 1) Zoning District. The proposed use is Multifamily Duplex. The Planning Advisory Commission recommends approval based on the Staff Report and compatibility with existing land uses. The Planning Department recommends denial based on incompatibility with existing land uses. The applicant is Spencer Waddell. (As Amended) (Councilor Davis) City Attorney’s Agenda #2: PUBLIC HEARING HELD; No Action Taken 2. 1st Reading - An Ordinance amending Ordinance No. 19-041 to extend the moratorium on the use of Shared Electronic Scooters within the confines of Columbus, Georgia except for test programs authorized by this Council, through 11:59 pm on August 4, 2020; and for other purposes. (Councilor Crabb) City Attorney’s Agenda #3: PUBLIC HEARING HELD; No Action Taken 3. 1st Reading - An ordinance providing a moratorium not to exceed 90 days on the issuance of Certificates of Occupancy for any new Type I Personal Care Home or Foster Care Home as defined in Chapter 13 of the UDO and that said moratorium shall expire no later than midnight on April 27, 2020; and for other purposes. (Mayor Pro-Tem Allen & Councilor Thomas) RESOLUTIONS City Attorney’s Agenda #4: Vote Result: DELAYED 4. Resolution - A resolution concerning the issuance of senior living revenue bonds by the Public Finance Authority to refinance facilities located in Columbus, Georgia for the benefit Page 2 of 13  of ML Brookside Glen, LLC, ML Brookside Glen Holding LLC and Montage Living. (Request of Parker Poe Adams & Bernstein LLP) City Attorney’s Agenda #5: Vote Result: APPROVED 5. Resolution - A Resolution establishing qualifying fees for county offices of the Columbus Consolidated Government to be filled in the 2020 elections. (Mayor Pro-Tem Allen) PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Pat Frey, representing Muscogee Russell Continuum of Care, Re: The Pointe-in-Time (PIT) Count. (No Action Taken) 2. Mr. Roy Cook, representing Cook’s Place, Re: Street Renaming Request for Airport Thruway. (No Action Taken) 3. Attorney David Helmick, representing Mr. Joseph Philippe, Re: Alcoholic Beverage License Denial Appeal. (No Action Taken) 4. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Public Safety (Murders and Juvenile Delinquency). (No Action Taken) 5. Ms. Waleisah Wilson, representing Newlife-Second Chance Outreach, Inc., Re: Suggest new bail and pretrial detention ordinances. (No Action Taken) 6. Ms. Elizabeth Melton, Re: Criminalization of the poor. (No Action Taken) 7. Mr. Alfonso J. Deane, Re: Streetscape Update, I-185 Road Signs and Sound barrier panels. (No Action Taken) 8. Dr. William Fry, representing Columbus Community Orchestra, Re: Information on the Columbus Community Orchestra and the MLK Day Concert. (No Action Taken) 9. Mr. Roy Goodman, Re: The Columbus Water Works and the speeding problems on Armour Avenue. (No Action Taken) 10. Ms. Audrey Holston Palmore, Re: An appeal to the Council to render a motion of approval for a meeting with the Risk Manager of the Columbus Consolidated Government. (No Action Taken) Page 3 of 13 CITY MANAGER'S AGENDA City Attorney’s Agenda #1: Vote Result: APPROVED 1. APPROVAL TO SERVE AS FISCAL AGENT AND APPLY FOR FY2021 FAMILY CONNECTION GRANT Approval is requested to continue to serve as fiscal agent and to submit an application and, if approved, accept a grant for $50,000, or as otherwise awarded, from the Georgia Department of Human Services with no local match required. Approval is also requested to amend the Family Connection Partnership Fund (Fund 0985) by the amount of the award. City Attorney’s Agenda #2: Vote Result: APPROVED 2. CONTRACT BETWEEN BOARD AND REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA ON BEHALF OF UGA COOPERATIVE EXTENSION AND COLUMBUS CONSOLIDATED GOVERNMENT Approval is requested to have the Board of Regents of the University System of Georgia, acting on behalf of University of Georgia Cooperative Extension Service, and Columbus Consolidated Government enter into a contract for the salary of Felicia Grantham 4-H part-time program assistant from January 1, 2020 to June 30, 2020. 3. PURCHASES City Manager’s Agenda #3 (A): Vote Result: APPROVED A. Electronic Monitoring Equipment and Services (Annual Contract) – Georgia Statewide Contract City Manager’s Agenda #3 (B): Vote Result: APPROVED B. Maintenance, Repair & Operation (MRO), Industrial Supplies & Tools via National IPA Agreement City Manager’s Agenda #3 (C): Vote Result: APPROVED C. Repair Services for Bull Dozier – Vehicle #11554 EMERGENCY PURCHASE – INFORMATION ONLY TRUCKS FOR SOLID WASTE AND RECYCLING COLLECTIONS DIVISION: On December 16, 2019, the Public Works Department requested the emergency purchase of two (2) pickup trucks for the Solid Waste and Recycling Collections Division. Page 4 of 13  The new vehicle is a replacement for a 2010 Dodge pickup with 163,859 miles with ongoing and continuous mechanical issues. The replacement vehicle is for a salvaged 2005 GMC Canyon with 179,958 miles. Both vehicles are high mileage and experience ongoing and continual mechanical issues. The purchase will be accomplished by cooperative contract, via Georgia Statewide Contract #99999-SPD-ES40199373-002, from Allan Vigil Ford, (Morrow, Georgia), at the unit price of $30,144.00, for a total price of $60,288.00. The City Manager approved the emergency purchase on December 16, 2019. Funding is available in the FY20 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Light Trucks; 0207 – 260 – 3510 – GARB - 7722. UPDATES AND PRESENTATIONS A. Canopy Restoration Project - Dorothy McDaniel, Trees Columbus (No Action Taken) B. Demolition Update - John Hudgison, Inspections and Codes Director (No Action Taken) C. Virginia College Update - Pam Hodge, Deputy City Manager (No Action Taken) D. Government Center/Capital Projects Update - Pam Hodge, Deputy City Manager (No Action Taken) BID ADVERTISEMENT January 17, 2020 1. Executive Recruitment Services – RFQ No. 20-0003 Scope of RFQ Obtain submissions from executive search firms interested in being on a comprehensive Recruitment List to assist Columbus Consolidated Government in recruiting for various governmental positions, such as: Fire/EMS Chief, Police Chief, City Attorney, Community Reinvestment Director, etc. Firms must specialize in providing recruitment services for local and/or state governmental entities. January 22, 2020 2. Tire Leasing Services for City Buses (Annual Contract) – RFB No. 20-0028 Scope of Bid Provide tire leasing services for City Buses to the Columbus Consolidated Government Department of Transportation/METRA Transit System on an “as needed” basis. The contract term shall be for three (3) years. Page 5 of 13  3. Miscellaneous Equipment – RFB No. 20-0022 Scope of Bid Provide the following miscellaneous equipment for various departments: Option 1: Compact Tracked Skid Steer Loader w/Attachments (1) – Rainwater Division Option 2: Dual Axle Utility Trailers (2) – Street Division (1), Rainwater Division (1) Option 3: Dual Axle Utility Trailers with Tool Carrying Cage (2) – Beautification Division Option 4: Zero-Turn Mower with Metal Collection Unit (2) – Beautification Division Option 5: Forklift (1) – Fleet Management Option 6: Asphalt Hot Box with Infrared Recycler (1) – Street Division Vendors may bid on one or more of the listed options. 4. Cleats for Al-Jon Compactor – RFB No. 20-0029 Scope of Bid Provide cleats for an Al-Jon 500 compactor. 5. Bucket Truck with Aerial Device – RFB No. 20-0044 Scope of Bid Provide one (1) 36' bucket truck with aerial device to be used to install and maintain traffic signals, school flashers, and intersection flashers by Engineering Department staff. January 29, 2020 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at the Spider Web – Phase I – RFB No. 20-0035 Scope of Bid Phase I of the Buena Vista Road Improvements at the Spider Web includes construction of a new section of Annette Avenue; a roundabout at the intersection of Annette Avenue and Martin Luther King, Jr. Boulevard; installation of a new traffic signal at Annette Avenue and Buena Vista Road; and rough grading and utility relocations to prepare the project site for Phase II of this project. Specific items included in Phase I are clearing and grubbing, grading, asphalt paving, curb and gutter, sidewalk, water and sewer installations, striping, signage, and traffic signal equipment installation. February 5, 2020 1. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 20-0006 Scope of Bid Provide sports/uniform active apparel to include: Tee shirts, sweatshirts, polo shirts, hats, caps, jackets, etc. to the Public Works Department, Columbus Fire & EMS Department, Parks & Recreation Department, METRA Transportation Department and other Departments. The items will be purchased on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve- month periods. Page 6 of 13 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Councilor Jerry ‘Pops’ Barnes from the December 10, 2019 Council Meeting. Clerk of Council’s Item #2: Vote Result: RECEIVED 2. ANIMAL CONTROL ADVISORY BOARD: Email correspondence from Carol Bassett resigning from her seat. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. KEEP COLUMBUS BEAUTIFUL COMMISSION: Letter of Resignation from Mr. Warren Wagner. Clerk of Council’s Item #4: Vote Result: CONFIRMED Director Holli Browder to fill the unexpired term of Laura Johnson for the Department Director or Assistant Director seat. 4. EMPLOYEE BENEFITS COMMITTEE: Email correspondence from the Human Resources Department recommending that Holli Browder- Director of Parks and Recreation Department fill the unexpired term of Laura Johnson (No longer an employee of the city government) in the Department Director or Assistant Director seat. The term expires on April 30, 2022. Clerk of Council’s Item #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, November 20, 2019. Aquatic Commission, May 30, 2019. Board of Elections and Registration, November 7, 2019. Board of Tax Assessors, #42-19, #43-19, #44-19, #45-19 and #46-19. Columbus Board of Health, October 23, 2019. Development Authority, November 7 and December 12, 2019. Housing Authority of Columbus, July 17, September 18 and November 7, 2019. Land Bank Authority, October 17, 2019. Planning Advisory Commission, November 6, 2019. Tree Board, November 19, 2019. Page 7 of 13 BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #6(A): Nomination: Mayor Henderson nominated Akear Mewborn. Vote Result: CONFIRMED A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Shanet’ Goodwin Whittlesey (Mayor’s Appointment) Vacant Term Expires: March 1, 2022 Clerk of Council’s Item #6(B): No Action Taken. B. CONVENTION AND VISITORS BOARD OF COMMISSIONERS: Paul Pierce (Mayor’s Appointment) (Restaurant/Retail Trade) Not Eligible to succeed Term Expired: December 31, 2019 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Item #6(C): No Action Taken. C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment Page 8 of 13  The seat listed above is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 7. COUNCIL’S APPOINTMENTS- READY FOR VOTE: Clerk of Council’s Item #7(A): Vote Result: CONFIRMED A. TREE BOARD: Tannis Danley has been nominated to succeed William Consoletti as the (Landscape/Forestry Professional)- New Term Expires: December 31, 2022. (Councilor Huff’s nominee) 8. APPOINTMENTS FOR COUNCIL CONFIRMATION: Clerk of Council’s Item #8(A): Vote Result: CONFIRMED Patricia Montgomery to fill the unexpired term of Bobbi Yeo as the PAWS Human Society Representative; Vote Result: CONFIRMED Dr. Jean Waguespack to succeed Dr. Keri Riddick as the Veterinary Association Representative. A. ANIMAL CONTROL ADVISORY BOARD: Patricia Montgomery (Council’s Confirmation) Fill the Unexpired Term of Bobbi Yeo PAWS Humane Society Representative Term Expires: April 11, 2020 Ms. Patricia Montgomery is currently the CEO of PAWS Humane Society Dr. Jean Waguespack (Council’s Confirmation) To succeed Dr. Keri Riddick Veterinary Association Representative Term Expires: October 15, 2020 These are two-year terms. Board meets as needed. Page 9 of 13  9. COUNCIL’S APPOINTMENT- READY FOR VOTE TABULATION: Clerk of Council’s Item #9(A): Vote Result: CONFIRMED Carl A. Rhodes, Jr. to succeed himself. A. AIRPORT COMMISSION: Carl A. Rhodes, Jr. (Council’s Appointment) Eligible to succeed Term Expired: December 31, 2019 The Columbus Airport Commission has submitted the names of Carl A. Rhodes, Jr., Clint Thomas, and Vincent E. Woodward, Jr. for this seat. The Commission is suggesting re-appointment of Carl A. Rhodes, Jr. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Item #9(B): Councilor Barnes withdrew his nomination of Harry C D Underwood for the seat of Margaret Jenkins; Vote Result: CONFIRMED Margaret Jenkins to succeed herself; Vote Tabulation for Diane Scrimpshire and Raquel Aponte: 9 votes for Diane Scrimpshire; Vote Result: CONFIRMED Diane Scrimpshire to succeed herself; Councilor Barnes withdrew his nomination of James A. Washington, Jr. for the seat of Eleanor White; Vote Tabulation for Eleanor White and Nate Sanderson: 9 votes for Eleanor White; Vote Result: CONFIRMED Eleanor White to succeed herself. B. BOARD OF ELECTIONS & REGISTRATION: Margaret Jenkins (Council’s Appointment) Eligible to succeed Term Expired: December 31, 2019 Councilor House has re-nominated Margaret Jenkins. Councilor Barnes is nominating Harry C D Underwood. Page 10 of 13  Diane Scrimpshire (Council’s Appointment) Eligible to succeed Term Expired: December 31, 2019 Councilor House has re-nominated Diane Scrimpshire. Councilor Woodson is nominating Raquel Aponte. Eleanor White (Council’s Appointment) Eligible to succeed Term Expired: December 31, 2019 Councilor House re-nominated Eleanor White. Mayor Pro Tem Allen nominated Nate Sanderson. Councilor Barnes nominated James A. Washington, Jr. These are four-year terms. Board meets monthly. Women: 4 Senatorial District 15: 3 Senatorial District 29: 2 10. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #10(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 Akear Mewborn is interested in serving on CIRCLE. These are four-year terms. Board meets monthly. Women: 9 Senatorial District 15: 7 Senatorial District 29: 4 Page 11 of 13 Clerk of Council’s Item #10(B): No Action Taken B. PERSONNEL REVIEW BOARD: Charles Harp Open for Nominations (Regular Member) (Council’s Appointment) Resigned Term Expires: December 31, 2022 Charles Little, Jr. Open for Nominations (Alternate Member) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2019 VACANT SEAT Open for Nominations Alternate Member (Council’s Appointment) Term Expires: December 31, 2022 Savonne Monell is interested in serving in the seat of Mr. Charles Harp. These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 UPCOMING BOARD APPOINTMENTS: A. Board of Zoning Appeals B. Building Authority of Columbus C. Civic Center Advisory Board D. Commission on International Relations and Cultural Liaison Encounters (CIRCLE) E. Community Development Advisory Council F. Planning Advisory Commission Page 12 of 13 PUBLIC AGENDA (continued) {Public Comments were continued by the individuals listed below; unless otherwise stated.} Public Agenda Item #3: Vote Result: APPROVED temporary renewal of Alcoholic Beverage License not to exceed 90 days. 3. Attorney David Helmick, representing Mr. Joseph Philippe, Re: Alcoholic Beverage License Denial Appeal. 9. Mr. Roy Goodman, Re: The Columbus Water Works and the speeding problems on Armour Avenue. (No Action Taken) 10. Ms. Audrey Holston Palmore, Re: An appeal to the Council to render a motion of approval for a meeting with the Risk Manager of the Columbus Consolidated Government. (No Action Taken) EXECUTIVE SESSION: At the request of City Attorney Fay, Councilor Barnes made a motion to go into executive session to discuss litigation and property acquisition seconded by Councilor House and carried unanimously by the seven members present, with Mayor Pro Tem Allen and Councilor Huff being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 1:34 p.m. The Regular Meeting reconvened at 2:55 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and property acquisition; however, there were no votes taken. City Attorney’s Agenda (Add-On Item): Vote Result: APPROVED RESOLUTION: A resolution whereas, Claimant Matthew Gibson, as Executor of the Estate of James Gibson has filed a claim for damages based on a fatal injury sustained on January 31, 2019. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the January 14, 2020 Regular Meeting, seconded by Councilor House and carried unanimously by the eight members present, with Councilor Huff being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 2:56 p.m. Page 13 of 13