Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 28, 2020 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 5:34 p.m.), Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, Deputy Clerk Lindsey McLemore and Deputy Clerk Pro Tem Tameka Colbert. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Rev. Adrian Chester- Greater Beallwood Baptist Church. PLEDGE OF ALLEGIANCE: Led by Boy Scout Troop #69. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the January 12, 2020 Council Meeting. Mayor’s Agenda Item #2: No Action Taken PRESENTATION: 2. FY19 Comprehensive Annual Financial Report (CAFR)- Presented by Miller Edwards, External Auditors, Mauldin & Jenkins, LLC. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - An Ordinance amending Ordinance No. 19-041 to extend the moratorium on the use of Shared Electronic Scooters within the confines of Columbus, Georgia except for test programs authorized by this Council, through 11:59 pm on August 4, 2020; and for other purposes. (Councilor Crabb) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 2nd Reading - An ordinance providing a moratorium not to exceed 90 days on the issuance of Certificates of Occupancy for any new Type I Personal Care Home or Foster Care Home as defined in Chapter 13 of the UDO and that said moratorium shall expire no later than midnight on April 27, 2020; and for other purposes. (Mayor Pro-Tem Allen & Councilor Thomas) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: AMENDED by adding a condition permitting a reduction of the southern front setback by nine feet. 3. 1st Reading - REZN-11-19-6826: An ordinance rezoning 1.40 acres of land located at 1308 Rhodes Street & 1622 / 1620 / 1616 / 1612 13th Avenue & 1307 / 1309 / 1319 16th Street. The current zoning is NC (Neighborhood Commercial) and RMF1 (Residential Multifamily 1). The proposed zoning is GC (General Commercial). The proposed use is General Retail. The Planning Advisory Commission and the Planning Department recommend conditional approval. The applicant is Teramore Development, LLC. (Councilor Woodson) City Attorney’s Agenda #4: PUBLIC HEARING HELD; No Action Taken 4. 1st Reading - REZN-11-19-6827: An ordinance rezoning 37.87 acres of land located at 1104 Leslie Drive. The current zoning is GC (General Commercial). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Residential. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is NeighborWorks Columbus. (Councilor Woodson) City Attorney’s Agenda #5: PUBLIC HEARING HELD; No Action Taken 5. 1st Reading - REZN-12-19-6903: An ordinance rezoning 11.83 acres of land located at 1 / 2A / 3 / 3A / 4 / 5 Bradley Park Court & 6270 / 6310 / 6320 / 6408 / 6416 / 6424 Bradley Park Drive & 122 Enterprise Court. The current zoning is LMI (Light Manufacturing / Industrial). The proposed zoning is GC (General Commercial). The proposed use is Office. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is the Planning Department. (Councilor Garrett) Page 2 of 15 City Attorney’s Agenda #6: PUBLIC HEARING HELD; No Action Taken 6. 1st Reading - An ordinance amending the budgets for the Fiscal Year 2020 beginning July 1, 2019 and ending June 30, 2020, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes. (Budget Review Committee) RESOLUTIONS City Attorney’s Agenda #7: Vote Result: APPROVED 7. Resolution - A resolution concerning the issuance of senior living revenue bonds by the Public Finance Authority to refinance facilities located in Columbus, Georgia for the benefit of ML Brookside Glen, LLC, ML Brookside Glen Holding LLC and Montage Living. (Delayed from January 14, 2020) (Request of Parker Poe Adams & Bernstein LLP and Butler Snow) City Attorney’s Agenda #8: Vote Result: APPROVED 8. Resolution - A resolution authorizing Sunday Sales of Alcoholic Beverages at all on-premises locations within Columbus on Sunday, February 2, 2020. (Councilor Garrett) City Attorney’s Agenda Add-on Item: Vote Result: APPROVED ADD-ON: Resolution – A resolution whereas, Public Works employee Katrice Walker filed claims in District Court, Case No. 4:18-CV-184-CDL against the Columbus Consolidated Government (“the City”) alleging discrimination. PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Mary F. King, Re: The status of pool repair at Shirley B. Winston Park. (No Action Taken) 2. Mr. Francisco Williams, Re: No business license. (Not Present) 3. Ms. Sharon Bunn, Re: The Columbus Water Works not notifying that the water meter was double charging. (No Action Taken) CITY MANAGER'S AGENDA Page 3 of 15 City Manager’s Agenda #1: Vote Result: APPROVED 1. FY2021 Holiday Schedule Approval is requested to approve the Holiday Schedule for the FY2021 Budget Year. It is recommended that Thursday, December 24, 2020 be designated as the floating holiday. City Manager’s Agenda #2: Vote Result: APPROVED 2. 27th Street- Closure and Abandonment Approval is requested for closure and abandonment of a segment of 27th Street beginning at the west right-of-way of 4th Avenue and running in a westwardly direction for a distance of approximately 200 ft.; authorize the disposal of the said right of way with applicable State Law; reserving utility easements; and for other purposes. Helms Brother Body Shop currently owns property at 2700 4th Avenue, 2622 4th Avenue and 414 27th Street which is north and south of the unimproved right-of-way. Helms Brothers Body Shop desires to replat the property into one parcel. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY2021 Federal Transit Administration 5307 and 5339 Grant Applications for Capital and Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to apply to the Federal Transit Administration (FTA) for capital and planning grants in the amount of $2,811,831 or otherwise awarded. Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with the FTA. City Manager’s Agenda #4: Vote Result: APPROVED 4. Property Closing and Renovation – 5601 Veterans Parkway Approval is requested to authorize closing on the property located at 5601 Veterans Parkway in the amount of $2,500,000, plus the City’s portion of fees and closing costs and execution of a design build contract, under the annual contract per Resolution #150-17, with Barnes Gibson Partners Architects, LLC for the renovation of the facility. 5. PURCHASES City Manager’s Agenda #5 (A): Vote Result: APPROVED A. Alternators & Starters for METRA (Annual Contract) – RFB No. 20-0025 City Manager’s Agenda #5 (B): Vote Result: APPROVED B. Oil & Lubricants for METRA (Annual Contract) – RFB No. 20-0026 Page 4 of 15 City Manager’s Agenda #5 (C): Vote Result: APPROVED C. Medical Evaluation Services for Columbus Fire and EMS Department (Annual Contract) – RFP No. 20-0006 City Manager’s Agenda #5 (D): Vote Result: APPROVED D. Annual Software Support: ImageTrend Software for Fire and EMS City Manager’s Agenda #5 (E): Vote Result: APPROVED E. Roofing Services at Riverdale-Porterdale Cemetery Building – RFB No. 20-0030 City Manager’s Agenda #5 (F): Vote Result: APPROVED F. Roofing Services at Britt David Pottery Studio – RFB No. 20-0032 City Manager’s Agenda #5 (G): Vote Result: APPROVED G. Mid-Size 4WD SUV for Columbus Fire and EMS Department – RFB No. 20-0021 City Manager’s Agenda #5 (H): Vote Result: APPROVED H. Claradon Avenue Culvert Replacement & Benning Drive Culvert Extension – RFB No. 20-0024 City Manager’s Agenda #5 (I): Vote Result: APPROVED I. Inmate Food Service Management for Muscogee County Prison (Annual Contract) – RFP No. 20-0005 City Manager’s Agenda #5 (J): Vote Result: APPROVED J. Garbage Truck Repair Services City Manager’s Agenda #5 (K): Vote Result: APPROVED K. Storage Racks for New Election Equipment 6. UPDATES AND PRESENTATIONS A. Virginia College Update - Pam Hodge, Deputy City Manager (No Action Taken) B. Budget Process Update & Financial Review - Angelica Alexander, Finance Director (No Action Taken) BID ADVERTISEMENT January 29, 2020 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at the Spider Web – Phase I – RFB No. 20-0035 Scope of Bid Page 5 of 15  Phase I of the Buena Vista Road Improvements at the Spider Web includes construction of a new section of Annette Avenue; a roundabout at the intersection of Annette Avenue and Martin Luther King, Jr. Boulevard; installation of a new traffic signal at Annette Avenue and Buena Vista Road; and rough grading and utility relocations to prepare the project site for Phase II of this project. Specific items included in Phase I are clearing and grubbing, grading, asphalt paving, curb and gutter, sidewalk, water and sewer installations, striping, signage, and traffic signal equipment installation. 1. Bucket Truck with Aerial Device – RFB No. 20-0044 Scope of Bid Provide one (1) 36' bucket truck with aerial device to be used to install and maintain traffic signals, school flashers, and intersection flashers by Engineering Department staff. 2. Cleats for Al-Jon Compactor – RFB No. 20-0029 Scope of Bid Provide cleats for an Al-Jon 500 compactor. 4. Tire Leasing Services for City Buses (Annual Contract) – RFB No. 20-0028 Scope of Bid Provide tire leasing services for City Buses to the Columbus Consolidated Government Department of Transportation/METRA Transit System on an “as needed” basis. The contract term shall be for three (3) years. February 5, 2020 1. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 20-0006 Scope of Bid Provide sports/uniform active apparel to include: Tee shirts, sweatshirts, polo shirts, hats, caps, jackets, etc. to the Public Works Department, Columbus Fire & EMS Department, Parks & Recreation Department, METRA Transportation Department and other Departments. The items will be purchased on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve- month periods. February 12, 2020 1. Breathing Apparatus – RFB No. 20-0041 Scope of Bid Provide the Columbus Fire and EMS Department with self-contained breathing apparatus with mask-mounted regulators, stealth cylinders, and replacement parts and other related services. The contract term will be for two years with the option to renew for three additional twelve-month periods. 2. Pavement Marking Services - RFB No. 20-0048 Scope of Bid Page 6 of 15  Provide pavement marking services on an “as needed” basis to be utilized by the Columbus Consolidated Government Traffic Engineering Division. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Councilor Evelyn ‘Mimi’ Woodson from the January 14, 2020 Council Meeting. Clerk of Council’s Item #2: Vote Result: Forward to the Board of Honor to consider naming a field in honor of Nemrod Kendrick. 2. HONORARY DESIGNATION APPLICATION: An application submitted in honor of Nemrod Kendrick by Jeff Goedert for an honorary designation to name the South Commons Softball Complex the “Nemrod Kendrick Softball Complex at South Commons”. (The request is for the application to be forwarded to the Board of Honor) Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: 457 Deferred Compensation Plan Board, October 17 and November 13, 2019. Animal Control Advisory Board, September 17, 2019. Board of Elections and Registration, December 5, 2019. Board of Tax Assessors, #01-20. Board of Water Commissioners, November 18, 2019. Board of Zoning Appeals, December 4, 2019. Columbus Board of Health, December 4, 2019. Housing Authority of Columbus, December 18, 2019. Pension Fund, Employees’ Board of Trustees, August 14 and September 11, 2019. BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): Vote Result: CONFIRMED Aaron Guest to succeed Mattie Hall. Page 7 of 15  A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Merlina Salamanca (Mayor’s Appointment) Eligible to succeed Term Expires: March 1, 2020 Mattie Hall (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 1, 2020 Clerk of Council’s Item #4(B): Vote Result: CONFIRMED Miles Greathouse to succeed Paul Pierce. B. CONVENTION AND VISITORS BOARD OF COMMISSIONERS: Paul Pierce (Mayor’s Appointment) (Restaurant/Retail Trade) Not Eligible to succeed Term Expired: December 31, 2019 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Item #4(C): No Action Taken. C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment The seat listed above is a four-year term. Board meets monthly. Page 8 of 15  Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 5. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #5(A): Vote Result: CONFIRMED Latasha Lee to succeed herself. A. CIVIC CENTER ADVISORY BOARD: Keith Higgins (Council District 5- Crabb) Eligible to succeed Term Expires: March 1, 2020 David Cripe - Does not desire reappointment (Council District 6- Allen) Eligible to succeed Term Expires: March 1, 2020 John Boyd (Council District 9- Thomas) Eligible to succeed Term Expires: March 1, 2020 Latasha Lee - Interested in serving another term (Council District 10- House) Eligible to succeed Term Expires: March 1, 2020 These are three-year terms. Board meets quarterly. Clerk of Council’s Item #5(B): Vote Result: CONFIRMED Barbara Chambers to succeed herself; CONFIRMED Virginia Dickerson to succeed herself; CONFIRMED Johnson Trawick to succeed himself; CONFIRMED Danny Arencibia to succeed himself. B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Page 9 of 15 Barbara Chambers (Council District 1- Barnes) Eligible to succeed Term Expires: March 27, 2020 Angela Wagenti (Council District 2- Davis) Not Eligible to succeed Term Expires: March 27, 2020 Virginia Dickerson - Interested in serving another term (Council District 3- Huff) Eligible to succeed Term Expires: March 27, 2020 Valerie Thompson (Council District 4- Thompson) Not Eligible to succeed Term Expires: March 27, 2020 Chuck H. McDaniel, III (Council District 5- Crabb) Eligible to succeed Term Expires: March 27, 2020 John Partin (Council District 6- Allen) Eligible to succeed Term Expires: March 27, 2020 L. K. Pendleton (Council District 7- Woodson) Eligible to succeed Term Expires: March 27, 2020 Johnson Trawick (Council District 8- Garrett) Eligible to succeed Term Expires: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expires: March 27, 2020 Danny Arencibia- Interested in serving another term (Council District 10- House) Eligible to succeed Term Expires: March 27, 2020 Page 10 of 15  Council appointments serve two-year terms. Board meets four-times annually. Clerk of Council’s Item #5(C): No Action Taken. C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. 6. COUNCIL’S NOMINATIONS- THREE NOMINEES FOR EACH SEAT TO BE SENT TO AUTHORITY: Clerk of Council’s Item #6(A): Vote Result: Forward Susan McKnight, Warner Kennon, III and Betty Tatum for the seat of Susan McKnight; Forward Warner Kennon, III, Susan McKnight and Betty Tatum for the seat of Verona Campbell. A. HOSPITAL AUTHORITY OF COLUMBUS: Susan McKnight (Council’s Nomination) Eligible to succeed Term Expired: November 14, 2019 For the seat of Susan McKnight: Susan McKnight, Warner Kennon, III and Betty Tatum Verona Campbell (Council’s Nomination) No longer a resident Term Expires: November 14, 2020 For the seat of Verona Campbell: Warner Kennon, III, Susan McKnight and Betty Tatum Page 11 of 15  These are two-year terms. Board meets monthly. Women: 5 Senatorial District 15: 8 Senatorial District 29: 1 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #7(A): No Action Taken. A. ANIMAL CONTROL ADVISORY BOARD: Carol Bassett Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2020 This is a two-year term. Board meets as needed. Clerk of Council’s Item #7(B): NOMINATION: Councilor Davis nominated Al Hayes for the seat of Barbara Fortson. B. BOARD OF ZONING APPEALS: Barbara Fortson Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2020 These are three-year terms. Board meets monthly. Women: 2 Senatorial District 15: 2 Senatorial District 29: 3 Page 12 of 15 Clerk of Council’s Item #7(C): NOMINATION: Mayor Pro Tem Allen nominated Christopher Smith to succeed himself; NOMINATION: Councilor Huff nominated Olive Vidal-Kendall to succeed herself. C. BUILDING AUTHORITY OF COLUMBUS: Christopher Smith - Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 24, 2020 Olive Vidal-Kendall Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 24, 2020 These are two-year terms. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Item #7(D): NOMINATION: Mayor Pro Tem Allen nominated SaraAnn Arcila to succeed herself; NOMINATION: Mayor Pro Tem Allen nominated Chie Canady to succeed herself. D. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: SaraAnn Arcila - Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 1, 2020 Chie Canady - Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 1, 2020 Alia Azhar Teetshorn Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 1, 2020 Page 13 of 15  Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 These are four-year terms. Board meets monthly. Women: 9 Senatorial District 15: 7 Senatorial District 29: 4 Clerk of Council’s Item #7(E): NOMINATION: Councilor Woodson nominated Alex Griggs to succeed Robert Kidd. E. HISTORIC & ARCHITECTURAL REVIEW BOARD: Robert Kidd Open for Nominations (Architect Registered in the (Council’s Appointment) State of Georgia) Not Eligible to succeed Term Expired: January 31, 2019 Mr. Alex Griggs is interested in serving on this board. These are three-year terms. Board meets monthly. Women: 8 Senatorial District 15: 9 Senatorial District 29: 3 Clerk of Council’s Item #7(F): NOMINATION: Councilor Woodson nominated Raul Esteraspalos to succeed Teddy Reese. F. PLANNING ADVISORY BOARD: Teddy Reese Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2020 This is a three-year term. Board meets twice a month. Page 14 of 15  Women: 0 Senatorial District 15: 7 Senatorial District 29: 2 Budget Review Committee: Mayor Pro Tem Allen made a motion to appoint Councilor Thomas as the Budget Chairperson for the FY2021 Budget Review Committee, seconded by Councilor Woodson and carried unanimously by the ten members present. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the January 28, 2020 Regular Meeting, seconded by Councilor Huff and carried unanimously by the ten members present, with the time being 10:11 p.m. Page 15 of 15