Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 10, 2020 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis (arrived at 9:10 a.m.), R. Walker Garrett (arrived at 9:03 a.m.), John M. House, Bruce Huff (arrived at 9:11 a.m.), Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (arrived at 9:03 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey McLemore. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Pastor Maurice Mickles- Greater Beulah Baptist Church. PLEDGE OF ALLEGIANCE: Led by students from Mrs. Doerr’s Kindergarten Class. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the February 25, 2020 Council Meeting and February 11, 2020 Executive Session. Mayor’s Agenda Item #2: No Action Taken UPDATE: 2. An update on COVID-19. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. 1st Reading - REZN-01-20-1016: An ordinance rezoning approximately 0.21 acres of land located at 401 35th Street. The current zoning is RO (Residential Office) zoning district. The proposed zoning is RMF1 (Residential Multifamily 1) zoning district. The proposed use is Residential. The Planning Advisory Commission and the Planning Department recommend approval. The Applicant is NeighborWorks Columbus. (Councilor Garrett) PUBLIC AGENDA {Public Comments were provided by the individuals listed below; unless otherwise stated.} 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The connection between poverty and crime and the commitment of "Columbus Organizing Together" to address access to affordable housing and ending the school-to-prison pipeline. No Action Taken 2. Mr. Chris Breault, Re: Policing, Law Enforcement and Rule of Law. Not Present 3. Mr. Edward Dubose, Re: Marshal’s Office realignment. No Action Taken 4. Ms. Andrea Winston, Rev. Lowell Cliatt and Susan Gallagher, representing New Horizon’s Behavioral Health, Re: Integrative Health partnership between New Horizon's Behavioral Health and the Tree of Life. No Action Taken 5. Ms. Leslie Jackson, Re: The homes sold without disclosing information pertaining to issues with the structure. No Action Taken 6. Ms. Audrey Holston Palmore, Re: An appeal to the Council to render a motion of approval for a meeting with the Risk Manager of the Columbus Consolidated Government. No Action Taken 7. Mr. Hooper A. Turner, Jr., Re: A city bid on the Spider Web. No Action Taken 8. Ms. Gloria Strode, representing United States Census Bureau, Re: 2020 Census- April 1, 2020. No Action Taken Page 2 of 12 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Uptown Tax Allocation District Fund Grant – Riverfront Place Approval is requested for an Uptown Tax Allocation District (TAD) grant to W.C. Bradley Company Real Estate to support the construction of a shared underground parking facility and certain public infrastructure improvements for the Riverfront Place development. City Manager’s Agenda #2: Vote Result: APPROVED 2. Uptown Tax Allocation District Fund Grant – Uptown Connection Approval is requested for an Uptown Tax Allocation District (TAD) grant to RAM Broadway Hospitality, LLC to support the conversion of an existing alleyway adjacent to the new AC Marriott hotel into an interactive space for pedestrian traffic between Broadway and Front Avenue. City Manager’s Agenda #3: TABLED by City Manager Hugley 3. Liberty Theater Approval is requested to accept the Liberty Theater. The revitalization of the Liberty Theater will preserve this historic structure in the Liberty District. There will be minimal cost to accept the donation of the Liberty Theater. The annual operating budget is anticipated to be $150,000 for direct expenditures plus additional pass thru expenditures with the expectation for programming to offset the expenditures after the facility is revitalized. The facility will be programmed and managed by the existing staff of the Civic Center. City Manager’s Agenda #4: Vote Result: APPROVED 4. Housing Authority of Columbus for Redevelopment of Chase Homes - Memorandum of Agreement Approval is requested to enter into a Memorandum of Agreement for the Redevelopment of Chase Homes with the Housing Authority of Columbus, Georgia d.b.a. Mill District I, L.P. and enter into a revised Memorandum of Agreement for the Redevelopment of the Booker T. Washington Apartments with the Housing Authority of Columbus, Georgia and execute other documents as required by HUD. Page 3 of 12 City Manager’s Agenda #5: Vote Result: APPROVED 5. Abandonment of a 10’ Drainage and Utility Easement - 519 Wilder Drive Approval is requested to execute a Quit Claim Deed in order to Abandon the 10’ Drainage and Utility Easement located on the rear portion running along the entire length of the western property line of Parcel “F” also known as 519 Wilder Drive. Homeowners of 519 Wilder Drive is requesting to have the entire 10’ drainage and utility easement be abandoned in order to construct an addition to the rear of their home. The Engineering Department has found no present or future use of existing easement. City Manager’s Agenda #6: Vote Result: APPROVED 6. Abandonment of a 10’ Drainage and Utility Easement – 516 Parkwood Drive Approval is requested to execute a Quit Claim Deed in order to Abandon the 10’ Drainage and Utility Easement located on the rear portion running along the entire length of the eastern property line of Lot 3 Block F located in Section One, Parkwood Subdivision also known as 516 Parkwood Drive. The homeowner of 516 Parkwood Drive is requesting to have the entire 10’ drainage and utility easement be abandoned in order to construct an addition to the rear of the home. The Engineering Department has found no present or future use of existing easement. City Manager’s Agenda #7: Vote Result: APPROVED 7. Street Acceptance – Mountain Ivy Court, Wilson Ivy Court and that portion of Mountain Ivy Drive located in Section One, Phase Two, North Ivy Park Approval is requested for the acceptance of Mountain Ivy Court, Wilson Ivy Court and that portion of Mountain Ivy Drive located in Section One, Phase Two, North Ivy Park. The Engineering Department has inspected said streets and recommends acceptance. City Manager’s Agenda #8: Vote Result: APPROVED 8. Family Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Family Drug Court up to $300,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund Page 4 of 12  by the amount of the grant award. The grant period is from July 1, 2020 to June 30, 2021. The City is required to provide a 10% cash match to participate in this grant program. Cash match is available through public defender and guardian ad litem allocations in the Juvenile Court departmental budget. City Manager’s Agenda #9: Vote Result: APPROVED 9. Juvenile Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Drug Court up to $300,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2020 to June 30, 2021. The City is required to provide a 10% cash match to participate in this grant program. Cash match is available through case manager salary allocations in the Juvenile Court departmental budget. City Manager’s Agenda #10: Vote Result: APPROVED 10. Juvenile Justice Incentive Grant Request Approval is requested to submit a grant application and if awarded, accept funds up to $750,000 from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Court and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2020 to July 30, 2021. The City is not required to provide matching funds to participate in this grant program. City Manager’s Agenda #11: Vote Result: APPROVED 11. Donation of Scoreboards – Double Churches Ballfields Approval is requested to accept a donation of two (2) scoreboards, valued at $12,756.80, from American Little League for Double Churches Fields. 12. PURCHASES City Manager’s Agenda #12(A): Vote Result: APPROVED A. Concession Food Items, Supplies/Equipment for the Civic Center – Sourcewell (NJPA) Cooperative Contract Page 5 of 12 City Manager’s Agenda #12(B): Vote Result: APPROVED B. Transmissions & Transmission Services for Public Works (Annual Contract) – RFB No. 20-0011 City Manager’s Agenda #12(C): Vote Result: APPROVED C. Wheel Alignment and Balance Services (Annual Contract) – RFB No. 20-0002 City Manager’s Agenda #12(D): Vote Result: APPROVED D. Bucket Truck with Aerial Device – RFB No. 20-0044 City Manager’s Agenda #12(E): Vote Result: APPROVED E. Service Truck – RFB No. 20-0043 City Manager’s Agenda #12(F): Vote Result: APPROVED F. Miscellaneous Equipment, Option 6: Asphalt Hotbox with Infrared Recycler – RFB No. 20-0021 City Manager’s Agenda #12(G): Vote Result: APPROVED G. PI 0011436 - Muscogee County Buena Vista Road Improvements At Spiderweb - Phase I – RFB No. 20-0035 City Manager’s Agenda #12(H): Vote Result: APPROVED H. Miscellaneous Equipment, Option 4: Zero-Turn Mowers w/Metal Collection Unit – RFB No. 20-0021 City Manager’s Agenda #12(I): Vote Result: APPROVED I. Contract Extension For Inmate Food Service Management For Muscogee County Jail (Annual Contract) – RFP No. 13-0032 City Manager’s Agenda #12(J): Vote Result: APPROVED J. Tire Leasing Services for City Buses (Annual Contract) – RFB No. 20-0028 City Manager’s Agenda #12(K): Vote Result: APPROVED K. Cleaning Services for Architectural Facades and Monuments at Ft Benning Gateway – RFP No. 20-0010 City Manager’s Agenda #12(L): Vote Result: APPROVED L. Electronic Validating Fare Boxes for METRA City Manager’s Agenda #12(M): Vote Result: APPROVED M. Repair Services for Al Jon Compactor for Public Works Page 6 of 12  City Manager’s Agenda #12(N): Vote Result: APPROVED N. Repair Services for the Natatorium PoolPak® System 13. UPDATES AND PRESENTATIONS A. Consolidation of the Marshal's Office under the Sheriff's Office - Reather Hollowell, Human Resources Director. No Action Taken B. Dragonfly Trail Update - Becca Zajac, Executive Director. No Action Taken C. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken D. Asphalt Repair and Vendor Information – Kyle McGee, Public Works Deputy Director of External Operations (ADD-ON). No Action Taken BID ADVERTISEMENT March 11, 2020 1. Oil & Lubricants for Public Works (Annual Contract) – RFB No. 20-0027 Scope of RFB Provide various types of oil & lubricants on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by Public Works Department. The term of this contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 20- 0053 Scope of Bid Provide dumpsters/roll off containers on a rental basis, to include servicing the equipment as needed. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 3. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 20-0006 Scope of Bid Provide sports/uniform active apparel to include: Tee shirts, sweatshirts, polo shirts, hats, caps, jackets, etc. to the Public Works Department, Columbus Fire & EMS Department, Parks & Recreation Department, METRA Transportation Department and other Departments. The items will be purchased on an “as needed” basis. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve- month periods. 4. Portable Toilet & Rental Service (Re-Bid) (Annual Contract) – RFB No. 20-0054 Scope of Bid The Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide portable toilets, hand washing stations and grey water collection containers at various City location sites. The contract term will be for two (2) years, with Page 7 of 12  the option to renew for three (3) additional twelve-month periods. March 13, 2020 1. Integrated Transit System (Annual Contract) – RFP No. 20-0015 Scope of RFP Columbus Consolidated Government invites qualified vendors to submit proposals to provide and support an Integrated Transit System (ITS) for the fixed-route fleet of Metra Transit System. Option: Columbus Consolidated Government reserves the option of including on-board, passenger Wi-Fi for all fleet vehicles, including vehicles in its demand response/paratransit fleet. The term of this contract shall be for three (3) years. March 18, 2020 1. Heating & Refrigeration Supplies (Annual Contract) – RFB No. 20-0047 Scope of RFB Provide heating and refrigeration supplies on an “as needed basis” to be picked up or delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. March 25, 2020 1. Tree Removal & Stump Grinding/Removal Services (Re-Bid) (Annual Contract) – RFB No. 20-0051 Scope of RFB Provide Columbus Consolidated Government with professional services on as “as needed basis” for the following options: Option 1) Remove trees (and all related debris) throughout the City on an “as needed” basis. Option 2) Provide stump grinding/removal services throughout the City on an “as needed” basis. Vendors may bid on either or both options. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION excusing Councilor Evelyn “Mimi” Woodson from the February 25, 2020 Council Meeting. Page 8 of 12 Clerk of Council’s Item #2: Vote Result: RECEIVED 2. Minutes of the Following Board: Airport Commission, November 11 and December 19, 2019 and January 24, 2020. Board of Historic & Architectural Review, November 12 and December 9, 2019. Board of Tax Assessors, #05-20 & #06-20. Board of Zoning Appeals, January 8, 2020. Columbus Iron Works Convention & Trade Center Authority, January 23, 2020. Development Authority, February 6, 2020. Keep Columbus Beautiful Commission, February 19, 2020. Planning Advisory Commission, December 18, 2019. BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #3(A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Ms. Christy Noullet was nominated to serve another term of office. (Councilor Garrett’s nominee) New Term expires: April 11, 2022. Clerk of Council’s Item #3(B): Vote Result: CONFIRMED B. ANIMAL CONTROL ADVISORY BOARD: Ms. Patricia Montgomery was nominated to serve another term of office as the PAWS Humane Representative. (Councilor Garrett’s nominee) New Term expires: April 11, 2022. Clerk of Council’s Item #3(C): Vote Result: CONFIRMED C. ANIMAL CONTROL ADVISORY BOARD: Ms. Sabine Stull was nominated to serve another term of office as the Animal Rescue Shelter Representative. (Councilor Garrett’s nominee) New Term expires: April 11, 2022. Clerk of Council’s Item #3(D): Vote Result: CONFIRMED D. DEVELOPMENT AUTHORITY: Mr. Russ Carreker was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: April 30, 2024. Page 9 of 12 Clerk of Council’s Item #3(E): Vote Result: CONFIRMED E. DEVELOPMENT AUTHORITY: Mr. Chris Wightman was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: April 30, 2024. Clerk of Council’s Item #3(F): Vote Result: CONFIRMED F. DEVELOPMENT AUTHORITY: Mr. Heath Schondelmayer was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: April 30, 2024. Clerk of Council’s Item #3(G): Vote Result: CONFIRMED G. DEVELOPMENT AUTHORITY: Mr. Selvin Hollingsworth was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: April 30, 2024. Clerk of Council’s Item #3(H): Vote Result: CONFIRMED H. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Marianne Young was nominated to fill the unexpired term of Mr. Edward Barnwell. (Councilor Crabb’s nominee) Term expires: June 30, 2021. 4. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Angela Wagenti (Council District 2- Davis) Not Eligible to succeed Term Expires: March 27, 2020 Valerie Thompson (Council District 4- Thompson) Not Eligible to succeed Term Expires: March 27, 2020 Page 10 of 12  L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expires: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expires: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. 5. COUNCIL’S APPOINTMENTS- VOTE TABULATION: Clerk of Council’s Item #5(A): VOTE TABULATION: John Anker – Crabb & Thomas; Lisa Smith – Allen, Barnes, Davis, House, Huff & Thompson; Vote Result: CONFIRMED appointment of Lisa Smith. A. DEVELOPMENT AUTHORITY: James Yancey Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: April 30, 2020 These are four-year terms. Board meets monthly. Councilor Thomas has nominated John Anker to succeed Mr. James Yancey. Mayor Pro Tem Allen has nominated Lisa Smith to succeed Mr. James Yancey. 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #6(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Carol Bassett Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2020 These are two-year term. Board meets as needed. Page 11 of 12 Clerk of Council’s Item #6(B): Nomination: Councilor Thomas nominated Emily Flournoy. B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Tyler Allen- Does not desire reappointment Open for Nominations (Uptown Business Association Rep.) (Council’s Appointment) Eligible to succeed Term Expired: January 31, 2019 Uptown Business Association is recommending Ms. Emily Flournoy. These are three-year terms. Board meets monthly. Public Agenda Item #1: Vote Result: REQUEST DENIED PUBLIC AGENDA: 1. Mr. Rich Gilbert, Re: Property assessment. EXECUTIVE SESSION: At the request of Mayor Pro Tem Allen, Councilor Thomas made a motion to go into executive session to discuss potential litigation, seconded by Councilor Huff and carried unanimously by the eight members present, with Councilors Garrett and Woodson being absent for the vote, and the time being 1:30 p.m. The Regular Meeting reconvened at 1:48 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss a matter of potential litigation; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the March 10, 2020 Regular Meeting, seconded by Councilor Huff and carried unanimously by the eight members present, with Councilors Garrett and Woodson being absent for the vote, and the time being 1:53 p.m. Page 12 of 12