Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 24, 2020 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (arrived at 5:35 p.m.) and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, and Assistant City Attorney Lucy Sheftall were present via teleconference. Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey McLemore were present in the Council Chambers. NOTE: Due to the World Health Organization declaring Corona Virus Disease 2019 (COVID- 19) a world health emergency and pandemic, this Council confirms the Declaration of Local Emergency ordered by the Mayor and may alternatively utilize teleconferenced meetings during the period of emergency in accordance with O.C.G.A. 50-14-1(g). CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES: 1. Approval of minutes for the March 10, 2020 Council Meeting. Mayor’s Agenda Item #2: No Action Taken UPDATE: 2. An update on COVID-19. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED 1. 2nd Reading - REZN-01-20-1016: An ordinance rezoning approximately 0.21 acres of land located at 401 35th Street. The current zoning is RO (Residential Office) zoning district. The proposed zoning is RMF1 (Residential Multifamily 1) zoning district. The proposed use is Residential. The Planning Advisory Commission and the Planning Department recommend approval. The Applicant is NeighborWorks Columbus. (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: APPROVED 2. 1st Reading - Declaration of Local Emergency (Request of Mayor Henderson) City Attorney’s Agenda #3: Vote Result: APPROVED 3. 1st Reading - An ordinance to amend the Columbus, Georgia Pension Plan for General Government Employees, and the Columbus, Georgia Pension Plan for Public Safety Employees; and for other purposes. (Request of Pension Board of Trustees) CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Substantial Amendment to the HUD Program Year 2017/City’s FY 2018 Annual Action Plan & the HUD Program Year 2019/City’s FY 2020 Annual Action Plan Approval is requested for the filing of substantial amendments to the HUD Program Year 2017/City’s FY 2018 Annual Action Plan & the HUD Program Year 2019/City’s FY 2020 Annual Action Plan. The Annual Action Plan is part of the Consolidated Planning process, in which the City of Columbus assesses its affordable housing and community development needs and market conditions, and makes data-driven, place-based investment decisions. Page 2 of 8 City Manager’s Agenda #2: Vote Result: APPROVED 2. Dragonfly Connection – MLK Jr. Blvd and 10th Ave. to the Riverwalk Approval is requested to authorize the next Columbus Dragonfly Trails connector that will connect Martin Luther King Jr. Blvd. at 10th Ave. to the Riverwalk. City Manager’s Agenda #3: Vote Result: APPROVED 3. FIRE & EMS – FY20 Other Local Option Sales Tax Reallocation Approval is requested to reallocate $45,050 of the FY20 Other Local Option Sales Tax Fund budget of the Fire & EMS Department from Personal Protective Equipment (Turn out gear), Telephone (wireless service for emergency apparatus) and Software Lease (Staffing software) project to purchase an Emergency Outdoor Warning Siren destroyed from the tornado March 2019. City Manager’s Agenda #4: Vote Result: APPROVED 4. Central of Georgia Railroad Agreement – TIA Project No: 0011436 (Spiderweb) Approval is requested to enter into an agreement with the Central of Georgia Railroad to ensure the coordination of construction activities while protecting the railroad line from any potential damage. The City shall reimburse the Central of Georgia Railroad for costs associated with the maintenance, engineering, safety, and construction related to this agreement for a total of $1,787,737. All work under this agreement shall be performed by the Central of Georgia Railroad. City Manager’s Agenda #5: Vote Result: APPROVED 5. Project Framework Agreement (PFA) for the Construction of Military Drive from Infantry Road to Hampton Inn Approval is requested to enter into a Project Framework Agreement with the Georgia Department of Transportation to begin preliminary engineering for the Military Road Project. Funding for the project will consist of $1,120,000 in federal Z905 funds; $1,160,000 in state HB170 funds; and $280,000 in local match funds for a total cost of $2,560,000. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2020 Homeland Security Grant Program Approval is requested to accept a grant of $92,673.00 or as otherwise awarded, from the 2020 Homeland Security Grant Program and amend the Multi-Governmental Fund by like amount. These funds will be utilized for the maintenance of equipment received as part of the West Central Georgia Search and Rescue (GSAR) Team. Page 3 of 8 7. PURCHASES City Manager’s Agenda #7(A): Vote Result: APPROVED A. Security Cameras and Accessories For Metra Buses City Manager’s Agenda #7(B): Vote Result: APPROVED B. Annual Adobe Licensing Subscription Renewal And Purchase Of Additional Adobe Programs City Manager’s Agenda #7(C): Vote Result: APPROVED C. Public Employee Retirement System Pension and Benefit Trust (“The Pension Fund”) Investment Consultant Services (Annual Contract) City Manager’s Agenda #7(D): Vote Result: APPROVED D. Pavement Marking Services City Manager’s Agenda #7(E): Vote Result: APPROVED E. Aerial and Ground Ladder Inspection & Testing Services (Annual Contract) RFB NO. 20- 0050 8. UPDATES AND PRESENTATIONS A. Elections & Registration Update - Nancy Boren, Elections & Registration Director. No Action Taken BID ADVERTISEMENT March 25, 2020 1. Tree Removal & Stump Grinding/Removal Services (Re-Bid) (Annual Contract) – RFB No. 20-0051 Scope of Bid Provide Columbus Consolidated Government with professional services on as “as needed basis” for the following options: Option 1) Remove trees (and all related debris) throughout the City on an “as needed” basis. Option 2) Provide stump grinding/removal services throughout the City on an “as needed” basis. Vendors may bid on either or both options. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 20- 0053 Scope of Bid Provide dumpsters/roll off containers on a rental basis, to include servicing the equipment Page 4 of 8  as needed. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. April 1, 2020 1. Transit Enhancements (Annual Contract) – RFB No. 20-0049 Scope of Bid Provide transit enhancement items to METRA Transit System on an “as needed” basis. The items include mesh trash receptacles; benches with and without backs; jumbo horizontal message centers; and single-face info centers. The contract term will be three (3) years. 2. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055 Scope of Bid Provide services for annual clearing of vacant or unoccupied lots, including cutting and removing grass, weeds, undergrowth and other vegetation, and removing any/all solid waste for the Department of Inspections and Code. Due to the number of upcoming projects, the City has identified the need to contract with additional vendors to provide the requested services. This tertiary contract will run concurrently with Lot Clearing Services RFB No. 18-0029 (the Prime Contract), which initiated on March 12, 2018, for two (2) years with the option to renew for three (3) additional twelve-month periods. 3. Veterinary Services (Annual Contract) – RFB No. 20-0056 Scope of RFB Provide veterinarian services for the Columbus Animal Care and Control Center (ACCC) under the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. April 3, 2020 1. Parking Lot Control Equipment for Bay Avenue Garage and 9th Street Lot Scope of RFP Columbus Consolidated Government (the City) invites qualified vendors to submit proposals to furnish and install a complete parking lot control system for the Bay Avenue Parking Garage and 9th Street Parking Lot. April 8, 2020 1. Heavy-Duty Mobile Bus Lift Systems (Annual Contract) – RFB No. 20-0057 Scope of Bid Provide heavy duty mobile bus lift systems to the METRA Transit System of Columbus Consolidated Government (the City). Each set shall consist of a set of four (4) columns, including one (1) master and three (3) secondaries. The proposed system shall be able to Page 5 of 8  raise cars, trucks, or buses for the purpose of inspection, service, or maintenance. They systems will be procured on an “as needed” basis. The contract term will be three (3) years. 2. Maintenance Services for Security Locking System/Door Hinges (Annual Contract) – RFB No. 20-0058 Provide preventive maintenance and repair service for security locking systems/door hinges at the Muscogee County Jail. The services shall be performed at both towers, the Jail Annex and the Jail Administration areas; the old 1939 Jail will not be included in this contract. Maintenance shall include semi-annual service trips and repair services shall be on an “as needed” basis, including emergencies. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution to cancel the March 31, 2020 Consent Agenda/ Work Session and the April 7, 2020 monthly Proclamation Session of the Council of Columbus, Georgia. Clerk of Council’s Item #2: Vote Result: APPROVED 2. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses for the month of February 2020 and approving the same. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Election and Registration, January 16, 2020. Board of Tax Assessors, #07-20 & #08-20. Housing Authority, January 15, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Page 6 of 8 Clerk of Council’s Item #4(A): Vote Result: CONFIRMED A. BOARD OF HISTORIC & ARCHITECTURAL REVIEW: Ms. Emily Flournoy was nominated to succeed Mr. Tyler Allen as the Uptown Business Association Representative. (Councilor Thomas’ nominee) New Term expires: January 31, 2023. 5. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #5(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Angela Wagenti (Council District 2- Davis) Not Eligible to succeed Term Expires: March 27, 2020 Valerie Thompson (Council District 4- Thompson) Not Eligible to succeed Term Expires: March 27, 2020 L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expires: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expires: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #6(A): No Action Taken Page 7 of 8  A. ANIMAL CONTROL ADVISORY BOARD: Carol Bassett Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2020 These are two-year term. Board meets as needed. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the March 24, 2020 Regular Meeting, seconded by Councilor Crabb and carried unanimously by the ten members present, with the time being 7:09 p.m. Page 8 of 8