Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 14, 2020 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey McLemore were present via video conference. NOTE: Due to the World Health Organization declaring Corona Virus Disease 2019 (COVID- 19) a world health emergency and pandemic, the Governor has issued a Statewide Executive Order to Shelter in Place. In accordance, this Council may alternatively utilize virtual meetings during the period of emergency in accordance with O.C.G.A. 50-14-1(g). CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the March 24, 2020 Council Meeting and March 10, 2020 Executive Session. Mayor’s Agenda Item #2: No Action Taken UPDATE: 2. An update on COVID-19. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED 1. 1st Reading - An ordinance extending the moratorium on the issuance of Certificates of Occupancy for any new Type I Personal Care Home or Foster Care Home which was adopted on January 28, 2020 for an additional ninety (90) days making its new expiration date July 26, 2020; and for other purposes. (Mayor Pro Tem Allen) CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Condemnation Parcel TA-A of the Intersection Improvement along Buena Vista Road (Columbus Spider Web Network) Approval is requested for the acquisition of Parcel TA-A on behalf of SPIRIT CK PORTFOLIO III, LLC, a Delaware Limit Liability Company, f/k/a/ Cole CK Portfolio III, LLC. for the Intersection Improvement along Buena Vista Road (Columbus Spider Web Network) Project STP00-000-00(473), PI No. 0011436, Muscogee County, a Total Take of Property for County Road and/or Municipal Street purposes and authorizing the filing of a Declaration of Taking by the City Attorney or his representatives for the acquisition of said land under the authority of the official code of Georgia annotated, Section 32-3-1 et. Seq. City Manager’s Agenda #2: Vote Result: APPROVED 2. Petco Foundation Grant Approval is requested to submit and accept an animal welfare grant for $20,000 from Petco Foundation. This grant will pay for the spaying and neutering of approximately 400 animals and provide other life saving veterinary services. There is no local match required for this grant. Page 2 of 6 City Manager’s Agenda #3: Vote Result: APPROVED 3. Georgia Trauma Commission – Georgia Trauma Care Network Commission Grant Approval is requested to apply for and accept a grant in the amount of $9,495.97, or as otherwise awarded, from the Georgia Trauma Commission – Georgia Trauma Care Network Commission, with no local match required and amend the Multi-Government Fund by the award amount. The grant is for equipment that will enhance the treatment of trauma patients. City Manager’s Agenda #4: Vote Result: APPROVED 4. Riverdragons Donation to PT Civic Center Event Staff During COVID 19 Approval is requested to accept a donation of $11,600 from the Riverdragons. This donation will contribute to the part time Civic Center Event staff who is unable to work events during COVID- 19. 5. PURCHASES City Manager’s Agenda #5(A): Vote Result: APPROVED A. Replacement Playground Equipment – Sourcewell Cooperative Contract City Manager’s Agenda #5(B): Vote Result: APPROVED B. Facilities Maintenance, Repair & Operation (MRO), Industrial Supplies and Tools - Georgia Statewide Contract No. 99999-001-SPD0000114 City Manager’s Agenda #5(C): Vote Result: APPROVED C. Forklift – Sourcewell Cooperative Contract City Manager’s Agenda #5(D): Vote Result: APPROVED D. Automated Victim Notification System for the Court Management System Upgrade 6. UPDATES AND PRESENTATIONS A. City Operations During COVID - 19 – City Manager, Isaiah Hugley. No Action Taken B. Department Head Vacancies/Recruitment - City Manager, Isaiah Hugley. No Action Taken C. COVID - 19 Stimulus Tracking Process – Deputy City Manager, Lisa Goodwin. No Action Taken D. Virginia College Update – Deputy City Manager, Pam Hodge. No Action Taken Page 3 of 6  E. Infrastructure Projects during COVID – 19, Deputy City Manager, Pam Hodge. No Action Taken F. Government Center/SPLOST Update – Deputy City Manager, Pam Hodge. No Action Taken G. Budget Process Update - Finance Director, Angelica Alexander. No Action Taken H. City Technology During COVID - 19 – Information Technology Director, Forrest Toelle. No Action Taken I. DPH/CDC Guidelines on COVID – 19 – Human Resource Director, Reather Hollowell. No Action Taken BID ADVERTISEMENT April 22, 2020 1. Reese Road Bridge at Cooper Creek – RFB No. 20-0061 Scope of Bid This project includes complete demolition of the existing bridge, construction of new bridge structure, relocation of water and sewer lines, installation of curb and gutter, asphalt pavement, sidewalk, and guardrail. April 24, 2020 1. Parking Lot Control Equipment for Bay Avenue Garage and 9th Street Lot Scope of RFP Columbus Consolidated Government (the City) invites qualified vendors to submit proposals to furnish and install a complete parking lot control system for the Bay Avenue Parking Garage and 9th Street Parking Lot. April 29, 2020 1. Plumbing & Irrigation Supplies (Annual Contract) (Re-Bid) – RFB No. 20-0046 Scope of Bid Provide plumbing & irrigation supplies on an “as needed basis” to be picked up and delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods 2. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055 Scope of Bid Provide services for annual clearing of vacant or unoccupied lots, including cutting and removing grass, weeds, undergrowth and other vegetation, and removing any/all solid waste for the Department of Inspections and Code. Due to the number of upcoming Page 4 of 6  projects, the City has identified the need to contract with additional vendors to provide the requested services. This tertiary contract will run concurrently with Lot Clearing Services RFB No. 18-0029 (the Prime Contract), which initiated on March 12, 2018, for two (2) years with the option to renew for three (3) additional twelve-month periods. INFORMATIONAL MATERIAL: 1. CVB Update - Peter Bowden, President/CEO CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution approving an application submitted by the Georgia Alabama Senior Softball League requesting an Honorary Designation to name a field at the South Commons Softball Complex in honor of Mr. Nemrod Kendrick. (The Board of Honor recommended approval at its March 11, 2020 Meeting.) Clerk of Council’s Item #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Tax Assessors, #09-20, #10-20 and #11-20. Columbus Board of Health, February 26, 2020. Development Authority of Columbus, March 5, 2020. Pension Fund, Employees' Board of Trustees, October 9 and November 13, 2019. UPCOMING BOARD APPOINTMENTS: A. Board of Family & Children Services B. Columbus Aquatics Commission C. Columbus Golf Course Authority D. Keep Columbus Beautiful Commission E. New Horizon Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities – Community Service Board F. Pension Fund, Employees’ Board of Trustees Page 5 of 6 G. Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities H. Retirees' Health Benefits Committee With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the April 14, 2020 Regular Meeting, seconded by Councilor Huff and carried unanimously by the ten members present, with the time being 11:15 a.m. Page 6 of 6