Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 28, 2020 Second Floor of City Services Center 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey McLemore were present via video conference. NOTE: Due to the World Health Organization declaring Corona Virus Disease 2019 (COVID- 19) a world health emergency and pandemic, the Governor has issued a Statewide Executive Order to Shelter in Place. In accordance, this Council may alternatively utilize virtual meetings during the period of emergency in accordance with O.C.G.A. 50-14-1(g). CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the April 14, 2020 Council Meeting. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19. PRESENTATION: Mayor’s Agenda Item #3: No Action Taken 3. MAYOR’S FY2021 BUDGET PRESENTATION: Mayor Henderson presents the Recommended FY2021 Budget for the fiscal year beginning July 1, 2020 through June 30, 2021. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 1st Reading - An ordinance extending certain tax and licensing deadlines established by local law; providing for the continuation of emergency procurement procedures; and for other purposes. (Mayor Pro Tem Allen) RESOLUTIONS City Attorney’s Agenda #2: Vote Result: APPROVED 2. Resolution - A resolution designating the Columbus Civic Center and the Columbus Iron Works Trade and Convention Center as additional available courthouse facilities for the purpose of holding State Court proceedings for the time period of May 13, 2020 until July 3, 2020 unless further extended by this Council. (Request of State Court Chief Judge Andy Prather) (Mayor Pro Tem Allen) City Attorney’s Agenda #3: Vote Result: APPROVED 3. Resolution - A resolution amending the Columbus 457(b) Deferred Compensation Plan. (Request of Deferred Compensation Committee) Page 2 of 12 CITY MANAGER'S AGENDA City Manager’s Agenda #1: DELAYED 1. Liberty Theatre Approval is requested to accept the Liberty Theatre at the request of the Liberty Theatre Board Chairman and Board of Directors and Councilors Woodson, Barnes and Thompson. City Manager’s Agenda #2: Vote Result: APPROVED 2. Donations and Non-Cash Match Grants Related to COVID-19 Approval is requested to accept donations and non-cash match grants related to COVID-19. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – Ponder Drive, that portion of Capot Drive and that portion of Omaha Drive located in Section Three, Midland Downs Approval is requested for the acceptance of Ponder Drive, that portion of Capot Drive and that portion of Omaha Drive located in Section Three, Midland Downs. City Manager’s Agenda #4: Vote Result: APPROVED 4. Solicitor General’s Office – FY20 Other Local Option Sales Tax Reallocation Approval is requested to reallocate $6,600 of the FY20 Other Local Option Sales Tax Fund budget of the Solicitor General’s Office from Office Supplies to Purchase Laptop Computers. 5. PURCHASES City Manager’s Agenda #5(A): Vote Result: APPROVED A. Portable Toilet Rental and Service (Re-Bid) (Annual Contract) – RFB No. 20-0054 City Manager’s Agenda #5(B): Vote Result: APPROVED B. Maintenance Services for Security Locking Systems/Door Hinges (Annual Contract) – RFB No. 20-0058 Page 3 of 12  City Manager’s Agenda #5(C): Vote Result: APPROVED C. Leather Items; RFB No. 20-0013 City Manager’s Agenda #5(D): Vote Result: APPROVED D. Breathing Apparatus (Annual Contract) – RFB No. 20-0041 City Manager’s Agenda #5(E): Vote Result: APPROVED E. Heating & Refrigeration Supplies (Annual Contract) – RFB No. 20-0047 City Manager’s Agenda #5(F): Vote Result: APPROVED F. Transit Enhancements (Annual Contract) – RFB No. 20-0049 City Manager’s Agenda #5(G): Vote Result: APPROVED G. Dumpster/Roll Off Container Rental and Servicing; RFB No. 20-0048 6. UPDATES AND PRESENTATIONS A. Board of Tax Assessor Update - Suzanne Widenhouse, Chief Appraiser. No Action Taken BID ADVERTISEMENT April 29, 2020 1. Plumbing & Irrigation Supplies (Annual Contract) (Re-Bid) – RFB No. 20-0046 Scope of Bid Provide plumbing & irrigation supplies on an “as needed” basis to be picked up and delivered to Columbus Consolidated Government. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055 Scope of Bid Provide services for annual clearing of vacant or unoccupied lots, including cutting and removing grass, weeds, undergrowth and other vegetation, and removing any/all solid waste for the Department of Inspections and Code. Due to the number of upcoming projects, the City has identified the need to contract with additional vendors to provide the requested services. May 6, 2020 1. Utility Service Barge – RFB No. 20-0042 Scope of Bid Page 4 of 12  Provide one (1) utility service barge to be used by Rainwater Division staff to remove debris from trash racks on the eleven watershed lakes located throughout Muscogee County. 2. Stone (Annual Contract) – RFB No. 20-0060 Scope of RFB Provide various grades of stone to be purchased on an “as needed” basis by the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. This contract will be awarded to a Primary and Secondary Contractor. May 13, 2020 1. Ammunition (Annual Contract) – RFB No. 20-0062 Scope of RFB Provide ammunition and munitions of various types and quantities on an “as needed” basis to Columbus Consolidated Government to be utilized by the Public Safety Departments. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution to cancel the May 5, 2020 monthly Proclamation Session of the Council of Columbus, Georgia. Clerk of Council’s Item #2: Vote Result: APPROVED 2. RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses for the month of March 2020 and approving the same. Clerk of Council’s Item #3: Vote Result: CONFIRMED appointment of Nancy Schroeder. 3. NEW HORIZONS BEHAVIORAL HEALTH- MENTAL HEALTH, ADDICTIVE DISEASES AND DEVELOPMENTAL DISABILITIES- COMMUNITY SERVICE BOARD: Copy of an Official Appointment Form appointing Nancy Schroeder to serve another term of office. Page 5 of 12 Clerk of Council’s Item #4: Vote Result: Forward the names of Brenda DeRamus, Murray Solomon and Tracy Sayers to the Medical Center Hospital Authority for selection. 4. THE MEDICAL CENTER HOSPITAL AUTHORITY: Memorandum from Karen Smith, Assistant Board Secretary, advising that Carole Rutland is unable to continue her service. The following names have been submitted to fill the unexpired term: Ms. Brenda DeRamus, Mr. Murray Solomon and Mr. Tracy L. Sayers. (Councilor Thomas is nominating all three for this seat.) Clerk of Council’s Item #5: Vote Result: RECEIVED 5. Minutes of the Following Boards: Board of Tax Assessors, #12-20. 457 Deferred Compensation Plan Board, January 16, 2020. Columbus Board of Health, March 25, 2020. Housing Authority, March 25, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #6(A): Vote Result: CONFIRMED appointment of Richard Mahone. A. COLUMBUS GOLF COURSE AUTHORITY: Mr. Richard Mahone was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2024. 7. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #7(A): Nomination: Councilor Barnes nominated Vanessa Lewis to succeed herself. Vote Result: CONFIRMED appointment of Vanessa Lewis (District 1); Nomination: Councilor Thomas nominated Dominique Williamson to succeed herself. Vote Result: CONFIRMED appointment of Dominique Williamson (District 9); Nomination: Councilor House nominated Doug McLeod to succeed Jason Breaux. Vote Result: CONFIRMED appointment of Doug McLeod. Page 6 of 12  A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Vanessa Lewis- Interested in serving another term (Council District 1- Barnes) Eligible to succeed Term Expires: June 30, 2020 Dominique Williamson- Interested in serving (Council District 9- Thomas) Eligible to succeed Term Expires: June 30, 2020 Jason Breaux- Does not desire reappointment (Council District 10- House) Eligible to succeed Term Expires: June 30, 2020 Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #8(A): Nomination(s): Councilor Barnes nominated Tolua Puailoa to succeed herself. A. BOARD OF FAMILY & CHILDREN SERVICES: Tolua Puailoa- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 The terms are five years; board meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Page 7 of 12 Clerk of Council’s Item #8(B): Nomination(s): Councilor Crabb nominated David Helmick, Bruce Samuels, John P. Steed and Barbara Cummings to succeed themselves. Councilor Barnes nominated Dr. Janet C. Bussey to fill the vacant seat. B. COLUMBUS AQUATICS COMMISSION: David Helmick- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Bruce Samuels- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 John P. Steed- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Barbara Cummings- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Wes Kelley Open for Nominations Columbus Hurricane Representative (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2020 VACANT Open for Nominations Term Expires: June 30, 2020 (Council’s Appointment) Councilor Barnes is nominating Dr. Janet C. Bussey for the vacant seat. These are two-year terms. Board meets monthly. Women: 1 Senatorial District 15: 3 Senatorial District 29: 3 Page 8 of 12 Clerk of Council’s Item #8(C): Nomination(s): Councilor Crabb nominated Tommy Nobles to succeed Richard Wright. Councilor Thomas nominated James B. Houston, Jr. to succeed himself. C. COLUMBUS GOLF COURSE AUTHORITY: Richard L. Wright- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 James B. Houston, Jr.- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Councilor Crabb has nominated Mr. Tommy Nobles. These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 3 Senatorial District 29: 6 Clerk of Council’s Item #8(D): No Action Taken D. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 These are four-year terms. Board meets monthly. Women: 9 District 15: 7 Senatorial District 29: 4 Page 9 of 12 Clerk of Council’s Item #8(E): Nomination(s): Councilor Huff nominated Sharon Baker and Kenneth Leuer to succeed themselves. E. KEEP COLUMBUS BEAUTIFUL COMMISSION- AT-LARGE MEMBERS: Sharon Baker- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Kenneth Leuer- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Larry Derby- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Ashley Lee- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Cortney Laughlin- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 These are two-year terms. Board meets every other month beginning in February. Clerk of Council’s Item #8(F): Nomination(s): Councilor Huff nominated Annie Davis and Cynthia Smith to succeed themselves. F. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Annie Davis- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Page 10 of 12  Cynthia Smith- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Item #8(G): No Action Taken G. RETIREES’ HEALTH BENEFITS COMMITTEE: Jack D. Kinsman Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Lester Massey Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 The Council appointments are three-year terms. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 5 EXECUTIVE SESSION: At the request of Mayor Henderson, Councilor House made a motion to go into executive session to discuss real estate acquisition and disposal, litigation and personnel, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 8:01 p.m. The Regular Meeting reconvened at 8:47 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of real estate acquisition and disposal, litigation and personnel; however, there were no votes taken. Page 11 of 12 City Attorney Add-On Item: Vote Result: APPROVED RESOLUTION (ADD-ON): A resolution whereas, Claimant Teddy Jackson has filed a Workers’ Compensation claim for injuries sustained in a work-related incident on August 19, 2019. The Risk Manager has investigated this claim and recommends a settlement of $110,000.00 in exchange for a full release of all claims. City Attorney Add-On Item: Vote Result: APPROVED RESOLUTION (ADD-ON): A resolution whereas, Rufus Morris filed a lawsuit captioned Rufus Morris v. Columbus Consolidated Government, Civil Action File No. SC-17-CV-127, in the State Court of Muscogee County, Georgia, alleging personal injury as the result of an automobile accident involving a former CCG employee. The City Attorney and counsel have investigated the matter and recommend settlement with no admission of liability in the amount of $50,000.00 in exchange for a full release. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Crabb to adjourn the April 28, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members present, with the time being 8:49 p.m. Page 12 of 12