Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers May 12, 2020 Second Floor of City Services Center 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (arrived at 9:10 a.m.) and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson (arrived at 9:10 a.m.) and Evelyn ‘Mimi’ Woodson (arrived at 9:11 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey McLemore were present via video conference. NOTE: Due to the World Health Organization declaring Corona Virus Disease 2019 (COVID- 19) a world health emergency and pandemic, the Governor has issued a Statewide Executive Order to Shelter in Place. In accordance, this Council may alternatively utilize virtual meetings during the period of emergency in accordance with O.C.G.A. 50-14-1(g). CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the April 28, 2020 Council Meeting and Executive Session. Mayor’s Agenda Item #2: No Action Taken UPDATE: 2. An update on COVID-19. CITY ATTORNEY’S AGENDA RESOLUTIONS City Attorney’s Agenda #1: Vote Result: APPROVED 1. Resolution - A resolution designating the Columbus Civic Center and the Columbus Iron Works Trade and Convention Center as additional available courthouse facilities for the purpose of holding Municipal Court proceedings for the time period of June 13, 2020 until September 15, 2020. (Request of Municipal Court Judge Steven D. Smith) (Mayor Pro Tem Allen) City Attorney’s Agenda #2: Vote Result: APPROVED 2. Resolution - A resolution amending Resolution No. 199-19 to Delay the Intent to Seek a Special Local Option Sales Tax Referendum until November 2021. (Request of Mayor Henderson) City Attorney’s Agenda #3: Vote Result: APPROVED 3. Resolution - A resolution requesting that the local legislative delegation introduce legislation to amend the Georgia Open Meetings Act to allow that local governmental entities may hold public meetings via teleconference or other digital means on the same basis as State agencies. (Mayor Pro Tem Allen) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Liberty Theatre roof repair. No Action Taken. 2. Mr. Robert Westfall, Re: A request to re-open Lake Oliver Marina for the boat launches, bait and fuel only. (Cancelled) 3. Ms. Susan Gallagher, representing New Horizon’s Behavioral Health, Re: The next public health crisis. No Action Taken. Page 2 of 10 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of Community Reinvestment and Real Estate Approval is requested for the appointment of Mr. Robert Scott as Director of Community Reinvestment and Real Estate. A resolution and resume are attached. City Manager’s Agenda #2: Vote Result: APPROVED 2. Amendment to the Citizen Participation Plan of the FY 2017 – FY 2021 Five Year Consolidated Plan. Approval is requested for the filing of amendments to the Citizen Participation Plan of the FY 2017 – FY 2021 Five Year Consolidated Plan. The amendments will include virtual hearings as an allowed method for citizen participation and a 5-day public comment period. City Manager’s Agenda #3: Vote Result: DELAYED 3. Variance for Hampton Inn Hotel Canopy Encroachment Approval is requested for the construction of a canopy over the right of way at 1201 Broadway that will encroach approximately 14 ft. 10 in. onto the City’s right of way along 12th Street for a distance of 30 ft 6 in. City Manager’s Agenda #4: Vote Result: APPROVED 4. U.S. Department of Justice Coronavirus Emergency Supplemental Funding Program Grant Solicitation The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, is seeking applications for the Coronavirus Emergency Supplemental Funding Program. The Columbus Consolidated Government is eligible to apply for up to $339,756 in funding. 5. PURCHASES City Manager’s Agenda #5(A): Vote Result: APPROVED A. Reese Road Bridge at Cooper Creek – RFB No. 20-0061 Page 3 of 10  City Manager’s Agenda #5(B): Vote Result: APPROVED B. Ammunition for Police Department – Georgia Statewide Contract City Manager’s Agenda #5(C): Vote Result: APPROVED C. Plumbing & Irrigation Supplies (Annual Contract) – RFB No. 20-0046 6. UPDATES AND PRESENTATIONS A. Re-Opening of Government Buildings and Facilities – Lisa Goodwin, Deputy City Manager. No Action Taken B. Stormwater Update – Pam Hodge, Deputy City Manager, Donna Newman, Engineering Director, David Bishop and Scott Thompson, Barge Design Solutions. No Action Taken C. Tax Allocation Districts Update – Pam Hodge, Deputy City Manager and Rick Jones, Planning Director. No Action Taken D. Monthly Finance Update – Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT May 13, 2020 1. Ammunition (Annual Contract) – RFB No. 20-0062 Scope of Bid Provide ammunition and munitions of various types and quantities on an “as needed” basis to Columbus Consolidated Government to be utilized by the Public Safety Departments. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. May 27, 2020 1. Mott’s Green Plaza P. I. #0015287 – RFB No. 20-0003 Scope of Bid The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%. The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related Page 4 of 10  items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated reference documents or has access to same. 2. Compact Track Loader with Attachments (Re-Bid) – RFB No. 20-0064 Scope of Bid Provide one (1) compact track loader with attachments to be used at job sites throughout Muscogee County by Rainwater Division staff to maintain detention ponds, repair cave- ins, and replace storm water pipes. 3. Stone (Annual Contract) – RFB No. 20-0060 Scope of RFB Provide various grades of stone to be purchased on an “as needed” basis by the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. This contract will be awarded to a Primary and Secondary Contractor. 4. Cleats for AL-Jon 500 Compactor (Re-Bid) – RFB No. 20-0071 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide 96 cleats for an AL-JON 500 compactor. June 3, 2020 1. Cargo Van with Buildout Unit – RFB No. 20-0069 Scope of Bid Provide one (1) cargo van with buildout unit to be used by Engineering staff to carry weather sensitive equipment, such as traffic controllers and other electronic equipment, for the traffic shop. 2. Trailer Mounted Attenuator – RFB No. 20-0068 Scope of Bid Provide one (1) trailer mounted attenuator to be used and/or pulled behind vehicle by Beautification Division staff working in traffic areas. 3. Equipment Truck with Modifications (Re-Bid) – RFB No. 20-0070 Scope of Bid Provide one (1) equipment truck with modifications to be used by staff of the Traffic Engineering Division for sign installation and replacement. 4. Roadside Traffic Counters/Recorders (Annual Contract) – RFP No. 20-0016 Scope of RFP Page 5 of 10  The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide roadside traffic counters/recorders to be provided to the Traffic Engineering Division on an “as needed” basis. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. June 10, 2020 1. Commercial Logging Loader (Grab-All) (Re-Bid) – RFB No. 20-0066 Scope of Bid Provide one (1) commercial logging loader (grab-all) to be used by the staff of the Forestry Department to pick up large trees during tree removal and cleaning up storm debris. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution to change the time for the Regular Council Meeting of June 9, 2020 to 5:30 p.m.; the Council would hold a Special Called Meeting on June 16, 2020, at 9:00 a.m. and changing the time of the Regular Council Meeting of June 23, 2020 to 9:00 a.m. The June 2, 2020 Proclamation Session and the June 30, 2020 Consent Agenda / Work Session are hereby cancelled. Clerk of Council’s Item #5: Vote Result: RECEIVED 2. Minutes of the following Boards: Board of Tax Assessors, #13-20 and #14-20. Board of Zoning Appeals, March 5, 2020. Columbus Iron Works Convention & Trade Center Authority, February 27, 2020. Columbus Iron Works Convention & Trade Center Authority, March 26, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #3(A): Vote Result: CONFIRMED reappointment of Tolua Puailoa. Page 6 of 10  A. BOARD OF FAMILY AND CHILDREN SERVICES: Ms. Tolua Puailoa was nominated to serve another term of office. (Councilor Barnes’ nominee) New Term expires: June 30, 2025. Clerk of Council’s Item #3(B): Vote Result: CONFIRMED reappointment of David Helmick. B. COLUMBUS AQUATICS COMMISSION: Mr. David Helmick was nominated to serve another term of office. (Councilor Crabb’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(C): Vote Result: CONFIRMED reappointment of Bruce Samuels. C. COLUMBUS AQUATICS COMMISSION: Mr. Bruce Samuels was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(D): Vote Result: CONFIRMED reappointment of John P. Steed. D. COLUMBUS AQUATICS COMMISSION: Mr. John P. Steed was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(E): Vote Result: CONFIRMED reappointment of Barbara Cummings. E. COLUMBUS AQUATICS COMMISSION: Ms. Barbara Cummings was nominated to serve another term of office. (Councilor Crabbs’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(F): Vote Result: CONFIRMED appointment of Dr. Janet C. Bussey. F. COLUMBUS AQUATICS COMMISSION: Dr. Janet C. Bussey was nominated to serve in a vacant seat. (Councilor Barnes’ nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(G): Vote Result: CONFIRMED reappointment of James B. Houston, Jr. G. COLUMBUS GOLF COURSE AUTHORITY: Mr. James B. Houston, Jr. was nominated to serve another term of office. (Councilor Thomas’ nominee) New Term expires: June 30, 2024. Page 7 of 10 Clerk of Council’s Item #3(H): Nomination: Councilors Huff and Garrett nominated Richard L. Wright to succeed himself. H. COLUMBUS GOLF COURSE AUTHORITY: Mr. Tommy Nobles was nominated to succeed Mr. Richard L. Wright. (Councilor Crabb’s nominee) New Term expires: June 30, 2024. Clerk of Council’s Item #3(I): Vote Result: CONFIRMED reappointment of Sharon Baker. I. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Sharon Baker was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(J): Vote Result: CONFIRMED reappointment of Kenneth Leuer. J. KEEP COLUMBUS BEAUTIFUL COMMISSION: Mr. Kenneth Leuer was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2022. Clerk of Council’s Item #3(K): Vote Result: CONFIRMED reappointment of Annie Davis. K. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Annie Davis was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2023. Clerk of Council’s Item #3(L): Vote Result: CONFIRMED reappointment of Cynthia Smith. L. REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Cynthia Smith was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: June 30, 2023. 4. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 8 of 10 Clerk of Council’s Item #4(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #5(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Tatsiana Savashynskaya Open for Nominations Vacant (Council’s Appointment) Term Expires: March 1, 2021 These are four-year terms. Board meets monthly. Women: 9 Senatorial District 15: 7 Senatorial District 29: 4 Clerk of Council’s Item #5(B): No Action Taken B. KEEP COLUMBUS BEAUTIFUL COMMISSION- AT-LARGE MEMBERS: Larry Derby- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Ashley Lee- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Page 9 of 10  Cortney Laughlin- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 These are two-year terms. Board meets every other month beginning in February. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the May 12, 2020 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 1:15 p.m. Page 10 of 10