Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center May 26, 2020 400 4th Street 5:30 PM Columbus, GA 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry ‘Pops’ Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (arrived at 5:42 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay and Clerk of Council Sandra T. Davis were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the May 12, 2020 Council Meeting. Mayor’s Add-On Item: Vote Result: APPROVED AUDIT REQUEST (ADD-ON): Request from Internal Auditor- John Redmond to perform an internal audit on the Grant Funds. UPDATES: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19. Mayor’s Agenda Item #3: No Action Taken 3. Census 2020. CITY ATTORNEY’S AGENDA City Attorney’s Agenda #1: Vote Result: APPROVED RESOLUTIONS 1. Resolution - A resolution authorizing hazardous duty time off for employees who served in designated frontline positions during the COVID-19 pandemic from March 14, 2020 through May 17, 2020. (Mayor Pro Tem Allen) PUBLIC AGENDA 1. Rev. Johnny Flakes, III, Re: Concerns with stability and respect of residents of the City. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Promoting a People's Budget for FY21. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. FFY2020/FY 2021 Annual Action Plan Approval is requested for the filing of the FFY 2020/FY 2021 Annual Action Plan, applications for Entitlement funding for the Community Development Block Grant (CDBG) and the HOME Investment Partnership Program (HOME). Page 2 of 10 City Manager’s Agenda #2: Vote Result: DELAYED 2. Hampton Inn Hotel Canopy Encroachment Approval is requested for the construction of a canopy over the right of way at 1201 Broadway that will encroach approximately 14 ft. 10 in. onto the City’s right of way along 12th Street for a distance of 30 ft 6 in. City Manager’s Agenda #3: Vote Result: APPROVED 3. 2020 Georgia Smart Communities Challenge Grant Approval is requested to submit an application and/or sign any documents related to the 2020 Georgia Smart Communities Challenge, and if awarded, accept the 2020 Georgia SMART Communities Challenge Grant in the amount of $100,000, or as otherwise awarded, with a $25,000 local match requirement and to amend the multi-governmental fund by the amount of the award. City Manager’s Agenda 4: Vote Result: APPROVED 4. 2020 National Science Foundation – Civic Innovation Challenge (CIVIC) Approval is requested to submit an application in conjunction with our research partners at Georgia Tech or, should Georgia Tech choose to apply independently, work with our research partners, and if awarded, accept the 2020 National Science Foundation – Civic Innovation Challenge Grant and amend the Multi-Governmental Fund by the amount of the award. There is the possibility of applying with our Georgia Tech research partners or working with our research partner should they apply independently for the second stage in 2021. A total of up to 12 awards in the amount of $50,000 will be given out for a planning period that comprises Stage 1 and up to 4 awards in the amount of $1,000,000 for Stage 2. There is no local match required. City Manager’s Agenda #5: Vote Result: APPROVED 5. Assistance to Firefighters Grant – COVID-19 Supplemental Approval is requested to accept a grant for new equipment and reimbursement for expenditures in the amount of $89,600 or as otherwise awarded, from FEMA assistance to Firefighters grant- COVID-19 supplemental grant. Funds requested in the amount of $89,600 with Columbus Fire and Emergency Medical Services paying the 10% match of $8,145.45. The monies will be utilized by Columbus Fire and Emergency Medical Services to reimburse expenditures associated with COVID-19 response as well as for the purchase of Clorox 360 electrostatic sanitizing systems and Page 3 of 10 cleanser. The Clorox 360 systems will be used to sanitize stations, apparatus and equipment. Systems will be utilized through this pandemic as well as any future sanitizing needs. City Manager’s Agenda #6: Vote Result: APPROVED 6. Donations from the Columbus Sports Council for South Commons Softball Complex Approval is requested to allow ongoing donations from the Sports Council for continued improvements to the South Commons Softball Complex. City Manager’s Agenda #7: Vote Result: APPROVED 7. Georgia Department of Agriculture Dog and Cat Sterilization Program Approval is requested to apply for and accept a grant from the Department of Agriculture, with no local match required and amend the Multi-Government Fund by the award amount. This grant will pay for the spaying and neutering only of dogs and cats. City Manager’s Agenda #8: Vote Result: APPROVED 8. Office of Juvenile Justice Delinquency Prevention - Reducing Risk for Girls Grant Request Approval is requested to submit a grant application and if awarded, accept funds up to $450,000 from the Office of Juvenile Justice and Delinquency Prevention for the operation of the Muscogee County Court, allow payment for any service providers, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from October 1, 2020 to September 30, 2023. City Manager’s Agenda #9: Vote Result: APPROVED 9. TAD # 7 – Midland Commons Approval is requested to execute an Intergovernmental Agreement between Columbus, Georgia, a consolidated government and the Muscogee County School District with respect to the TAD #7 in substantially the same form as attached as Exhibit A. Page 4 of 10 10. PURCHASES City Manager’s Agenda #10(A): Vote Result: APPROVED A. Tree Removal & Stump Grinding/Removal Services (Re-Bid) (Annual Contract) – RFB No. 20-0051 City Manager’s Agenda #10(B): Vote Result: APPROVED B. Lot Clearing Services III (Annual Contract) – RFB No. 20-0055 City Manager’s Agenda #10(C): Vote Result: APPROVED C. Bomb X-Ray System For Police Department City Manager’s Agenda #10(D): Vote Result: APPROVED D. Tasers And Accessories for Police Department City Manager’s Agenda #10(E): Vote Result: APPROVED E. Bomb Suit with Helmet and Accessories for the Police Department City Manager’s Agenda #10(F): Vote Result: APPROVED F. Change Order 3 For Muscogee County Jail Shower Repairs and Stockade Improvements (Emergency Purchase) 11. UPDATES AND PRESENTATIONS A. FFY2020/FY2021 Annual Action Plan Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT May 27, 2020 1. Mott’s Green Plaza P. I. #0015287 – RFB No. 20-0003 Scope of Bid The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%. The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Page 5 of 10  Department of Transportation and therefore is familiar with the stated reference documents or has access to same. 2. Compact Track Loader with Attachments (Re-Bid) – RFB No. 20-0064 Scope of Bid Provide one (1) compact track loader with attachments to be used at job sites throughout Muscogee County by Rainwater Division staff to maintain detention ponds, repair cave- ins, and replace storm water pipes. 3. Stone (Annual Contract) – RFB No. 20-0060 Scope of Bid Provide various grades of stone to be purchased on an “as needed” basis by the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. This contract will be awarded to a Primary and Secondary Contractor. 4. Cleats for AL-Jon 500 Compactor (Re-Bid) – RFB No. 20-0071 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide 96 cleats for an AL-JON 500 compactor. June 3, 2020 1. Cargo Van with Buildout Unit – RFB No. 20-0069 Scope of Bid Provide one (1) cargo van with buildout unit to be used by Engineering staff to carry weather sensitive equipment, such as traffic controllers and other electronic equipment, for the traffic shop. 2. Trailer Mounted Attenuator – RFB No. 20-0068 Scope of Bid Provide one (1) trailer mounted attenuator to be used and/or pulled behind vehicle by Beautification Division staff working in traffic areas. 3. Equipment Truck with Modifications (Re-Bid) – RFB No. 20-0070 Scope of Bid Provide one (1) equipment truck with modifications to be used by staff of the Traffic Engineering Division for sign installation and replacement. 4. Roadside Traffic Counters/Recorders (Annual Contract) – RFP No. 20-0016 Scope of RFP The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide roadside traffic counters/recorders to be provided to the Traffic Engineering Division on an “as needed” basis. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. 5. Veterinary Services (Annual Contract) – RFB No. 20-0056 Scope of RFB Page 6 of 10  Provide veterinarian services for the Columbus Animal Care and Control Center (ACCC) under the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. June 10, 2020 1. Commercial Logging Loader (Grab-All) (Re-Bid) – RFB No. 20-0066 Scope of Bid Provide one (1) commercial logging loader (grab-all) to be used by the staff of the Forestry Department to pick up large trees during tree removal and cleaning up storm debris. June 12, 2020 1. Multi-Space Pay Station with Web-Based Management System – RFP No. 20-0024 Scope of RFP Columbus Consolidated Government is requesting proposals for an estimated 8-10 pay stations, which shall be installed in various locations in of Columbus, GA. The quantity is subject to change. The primary location will initially be implemented in the Central Business District called “Uptown”. Responding vendors will be required to provide a virtual demonstration of their proposed system. 2. Pay-by-Cell for Parking – RFP No. 20-0025 Scope of RFP Columbus Consolidated Government is requesting proposals for the implementation and operation of a highly successful and financially self-sustaining complete parking pay-by- cell option for all existing as well as all planned parking stalls. This will allow customers to remotely pay for parking with handheld devices through mobile payment applications. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses processed during the month of April 2020 and approving the same. Clerk of Council’s Item #2: Vote Result: CONFIRMED reappointment of Susan McKnight and Warner Kennon, Jr. to succeed Verona Campbell. 2. HOSPITAL AUTHORITY OF COLUMBUS: Correspondence from Mr. Kenneth M. Henson, Jr., Secretary to the Authority, advising that Ms. Susan McKnight was selected to Page 7 of 10  serve another term and Warner Kennon, Jr. to fill the unexpired term of Verona Campbell. (Council would confirm the appointments.) Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: Airport Commission of Columbus, February 26, 2020. Board of Tax Assessors, #15-20 and #16-20. Board of Water Commissioners, February 10, 2020. Board of Zoning Appeals, May 6, 2020. Budget Review Committee Meeting, May 5 and 12, 2020. Community Development Advisory Council, December 12, 2019. Development Authority of Columbus, April 2, 2020. Employee Benefits Committee, June 26, 2019. Hospital Authority of Columbus, January 28, 2020. Keep Columbus Beautiful Commission, May 19, 2020. Planning Advisory Commission, February 5, 2020, March 4, 2020 and March 18, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Merlina Salamanca (Mayor’s Appointment) Eligible to succeed Term Expires: March 1, 2020 Page 8 of 10 Clerk of Council’s Item #4(B): No Action Taken B. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Charles Staples (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2019 Does not desire reappointment Liliana McDaniel (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2020 Eligible to serve another term The seat listed above is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 5. COUNCIL VOTE TABULATION: Clerk of Council’s Item #5(A): Vote Tabulation Result: 3 votes for Tommy Nobles and 6 votes for Richard L. Wright; Vote Result: CONFIRMATION of Richard L. Wright for another term. A. COLUMBUS GOLF COURSE AUTHORITY: Richard L. Wright- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Councilors Huff and Garrett re-nominated Mr. Richard L. Wright. Councilor Crabb nominated Mr. Tommy Nobles for the seat of Mr. Richard Wright. Page 9 of 10 6. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #6(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Angela Wagenti (Council District 2- Davis) Not Eligible to succeed Term Expires: March 27, 2020 Valerie Thompson (Council District 4- Thompson) Not Eligible to succeed Term Expires: March 27, 2020 L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expires: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expires: March 27, 2020 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the May 26, 2020 Regular Meeting, seconded by Councilor Davis and carried unanimously by the nine members present, with Councilor Woodson being absent for the vote, and the time being 7:37 p.m. Page 10 of 10