Council Agenda - Regular Meeting

Council Members R. Gary Allen Jerry 'Pops' Barnes John M. House R. Walker Garrett Judy W. Thomas Charmaine Crabb Glenn Davis Bruce Huff Valerie A. Thompson Evelyn 'Mimi' Woodson Clerk of Council Sandra T. Davis Columbus Civic Center June 09, 2020 400 4th Street, Arena Floor 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. MINUTES 1. Approval of minutes for the May 26, 2020 Council Meeting. 2. PROCLAMATION: Waste & Recycling Workers Week RECEIVING: Kyle McGee, Rhonda Rice, and Mathew Dolan 3. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 6:00 p.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. UPDATES: 4. An update on COVID-19. 5. Census 2020 CITY ATTORNEY’S AGENDA ORDINANCES 1. 1st Reading - REZN-02-20-1123: An ordinance rezoning 5.00 acres of land located at 7170 / 7176 Beaver Run Road. The current zoning is SFR3 (Single Family Residential 3). The proposed zoning is GC (General Commercial). The proposed use is Office/Restaurant. The Planning Advisory Commission and the Planning Department recommend approval. The Applicant is Steven Faulkner. (Mayor Pro Tem) 2. 1st Reading - REZN-02-20-1222: An ordinance to rezone 0.61 acres of land located at 3276 / 3278 / 3280 / 3288 Victory Drive. The current zoning is GC (General Commercial). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Multifamily. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is NeighborWorks Columbus. (Councilor Woodson) 3. 1st Reading - REZN-02-20-1223: An ordinance rezoning 4.20 acres of land located at 1775 /1751 Boxwood Place. The current zoning is GC (General Commercial). The proposed zoning is RO (Residential Office). The proposed use is Multifamily. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Lucy Jones. (Councilor Barnes) 4. 1st Reading - REZN-03-20-1465: An ordinance rezoning 0.32 acres of land located at 517 / 519 / 521 15th Street. The current zoning is LMI (Light Manufacturing / Industrial). The proposed zoning is UPT (Uptown). The proposed use is Amusement, Indoor. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Lori Greeff. (Councilor Woodson) 5. 1st Reading - An Ordinance adopting Operating and Capital Improvement Budgets for the Fiscal Year 2021 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) 6. 1st Reading - An Ordinance adopting Non-Operating Budgets for the Fiscal Year 2021 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) 7. 1st Reading - An ordinance providing for contributions to the Columbus, Georgia General Government Employee's Pension Plan for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) 8. 1st Reading - An ordinance providing for contributions to the Columbus, Georgia Pension Plan for Employees of the Department of Public Safety for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) Page 2 of 8 9. 1st Reading - An ordinance providing for Government funding of a Major Disability Income Plan for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) 10. 1st Reading - An ordinance providing for Government funding of a Death Benefit Escrow for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) 11. 1st Reading - An ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) 12. 1st Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Tonza Thomas, representing South Columbus Concerned Black Citizens, Re: A Citizens Review Committee with subpoena power. 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Columbus Police Department and protecting First Amendment Rights in this moment of social upheaval. 3. Mr. Nicholas L. Gould, Re: The towing contract with the City of Columbus. CITY MANAGER'S AGENDA 1. Detention Pond Acceptance – Section Thirteen, Garrett Pines Approval is requested for the acceptance of the deed to the 25,591 square foot detention pond located in Section Thirteen, Garrett Pines. The owner has maintained the pond since its construction for the period of at least 2 years therefore the City will be responsible for maintaining the Detention Pond 25,291 square foot, located in Section Thirteen, Garrett Pines. The Engineering Department has inspected said Detention Pond and recommends acceptance by same. 2. Detention Pond Acceptance – Section Eleven, Garrett Pines Approval is requested for the acceptance of the deed to the 43,354 square foot detention pond located in Section Eleven, Garrett Pines. The owner has maintained the pond since its construction for the period of at least 2 years therefore the City will be responsible for maintaining the Detention Pond 44,354 square foot, located in Section Eleven, Garrett Pines. The Engineering Department has inspected said Detention Pond and recommends acceptance by same. Page 3 of 8 3. Street Acceptance – Clearbrook Lane and that portion of Riverbrook Trace located in Section Three, Riverbrook. Approval is requested for the acceptance of Clearbrook Lane and that portion of Riverbrook Trace located in Section Three, Riverbrook. The Engineering Department has inspected said streets and recommends acceptance by same. 4. 2021 MPO Transportation Alternatives (TA) Program Grant Approval is requested to apply, and if awarded, accept, and amend the Multi-Governmental Fund by the amount awarded up to $84,800 from the Transportation Alternatives Program administered through the Federal Highway Administration (FHWA). The grant requires a 20% match that would be allocated from Transportation Local Option Sales Tax funds in the amount of $21,200. The grant funding will be utilized for the for the acquisition and installation of bus stop shelters, benches and garbage cans at METRA bus stop locations. 5. National Emergency Dislocated Worker Grant Program Grant Proposal Approval is requested to accept grant funds set aside in response to the COVID-19 Emergency Declaration for Lower Chattahoochee Workforce Development Area Fourteen in the amount of $460,660.00 or otherwise awarded through the Technical College System of Georgia, Office of Workforce Development (OWD) and to authorize the City Manager to approve any contract(s)/documentation on behalf of the City and to amend the WIOA Department / Job Training Division fund (0220) by the applicable amount. 6. Georgia Credit + High School Equivalency Pilot Grant Proposal Approval is requested to accept grant funds set aside for Columbus in the amount of $108,000.00 or otherwise awarded through the Technical College System of Georgia, Office of Workforce Development (OWD) and to authorize the City Manager to approve any contract(s)/documentation on behalf of the City and to amend the WIOA Department / Job Training Division fund (0220) by the applicable amount. 7. Hampton Inn Hotel Canopy Encroachment Approval is requested for the construction of a canopy over the right of way at 1201 Broadway that will encroach approximately 14 ft. 10 in. onto the City’s right of way along 12 th Street for a distance of 30 ft 6 in. 8. PURCHASES A. Heavy-Duty Mobile Bus Lift Systems (Annual Contract) – RFB No. 20-0057 B. Inmate Food Service Management for Muscogee County Jail (Annual Contract) – RFP No. 20-0002 C. Grab-All Truck – Sourcewell Cooperative Contract Page 4 of 8  D. Annual Maintenance Support and SAAS Upgrade for Shopfax System E. Ford Expedition – City of Atlanta Contract F. STONE (Annual Contract) RFB No. 20-0060 G. Miscellaneous Equipment, Option 4: Zero-Turn Mowers w/Metal Collection Unit – RFB No. 20-0022 H. Board Management Software – RFP No. 20-0008 EMERGENCY PURCHASES 1. Emergency Purchase: F-150 Pick-up Truck for Public Works Emergency Purchase – Information Only On May 1, 2020, the Public Works Department requested the emergency purchase of one (1) F-150 pickup truck for the Assistant Manager of the Right of Way Maintenance Division. The Assistant Manager currently utilizes an SUV. The position requires the Assistant Manager to use the vehicle to transport herbicide materials and pull/transport equipment to improve the efficiency of the Division. The equipment that has to be pulled/transported uses gas, oil and diesel products and herbicide materials transported are not meant to be in an enclosed space. The SUV the employee currently drives is not suitable for transporting these products nor pulling the needed equipment; which creates safety and health issues. Products mentioned above leave residual contamination which also creates dangerous safety and health issues for the operator of the enclosed vehicle. The purchase of the pick- up truck will eliminate the issues cited above and the SUV, the employee is currently using, can be utilized in a different sector of the Right of Way Maintenance Division. The City Manager approved the emergency purchase on May 1, 2020. Funding is available in the FY20 Budget: Paving Fund – Public Works – Right of Way Solid Maintenance – Light Trucks; 0203 – 260 – 3120 – ROWM - 7722. 9. UPDATES AND PRESENTATIONS A. City Manager’s Millennial Roundtable/C.M.M.R. Resolution on Condemning Racism – C.M.M.R. Governor Monique Jackson B. Muscogee County Sheriff’s Office Update - Donna Tompkins, Muscogee County Sheriff Page 5 of 8  BID ADVERTISEMENT June 10, 2020 1. Commercial Logging Loader (Grab-All) (Re-Bid) – RFB No. 20-0066 Scope of Bid Provide one (1) commercial logging loader (grab-all) to be used by the staff of the Forestry Department to pick up large trees during tree removal and cleaning up storm debris. 2. Cargo Van with Buildout Unit – RFB No. 20-0069 Scope of Bid Provide one (1) cargo van with buildout unit to be used by Engineering staff to carry weather sensitive equipment, such as traffic controllers and other electronic equipment, for the traffic shop. 3. Full Size Crew Cab Pickup Truck (4WD) with Crane Mount Attachment – RFB No. 20-0069 Scope of Bid Provide one (1) full size crew cab pickup truck (4WD) with crane mount attachment to be used by Public Works staff, Animal Control Division, to pick and transport deceased animals to the landfill. June 12, 2020 1. Multi-Space Pay Station with Web-Based Management System – RFP No. 20-0024 Scope of RFP Columbus Consolidated Government is requesting proposals for an estimated 8-10 pay stations, which shall be installed in various locations in of Columbus, GA. The quantity is subject to change. The primary location will initially be implemented in the Central Business District called “Uptown”. Responding vendors will be required to provide a virtual demonstration of their proposed system. 2. Pay-by-Cell for Parking – RFP No. 20-0025 Scope of RFP Columbus Consolidated Government is requesting proposals for the implementation and operation of a highly successful and financially self-sustaining complete parking pay-by- cell option for all existing as well as all planned parking stalls. This will allow customers to remotely pay for parking with handheld devices through mobile payment applications. June 17, 2020 1. Ammunition for Public Safety Departments – RFP No. 20-0062 Scope of RFP Provide ammunition and munitions of various types and quantities on an “as needed” basis to Columbus Consolidated Government (the City) to be utilized by the Public Safety Departments. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. Page 6 of 8 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED 1. RESOLUTION: A resolution excusing Councilor Charmaine Crabb from the June 9, 2020 Council Meeting. 2. Minutes of the following boards: Board of Tax Assessors, #17-20. Budget Review Committee Meeting, May 19 and 26, 2020. Development Authority of Columbus, May 7 and 26, 2020. Commission on International Relations & Cultural Liaison Encounters, May 19, 2020. Columbus Iron Works Convention & Trade Center Authority, April 23, 2020. Housing Authority, April 15, 2020. Retiree Health Benefits Committee, February 19, 2020. Uptown Facade Board, September 16, 2019 and November 18, 2019. Uptown Facade Board, February 17, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: A. RETIREES’ HEALTH BENEFITS COMMITTEE: Jack D. Kinsman Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Lester Massey Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 The Council appointments are three-year terms. Board meets monthly. Page 7 of 8  The Human Resources Department is recommending the following: Ms. Renee McAneny to succeed Mr. Jack D. Kinsman. Mr. Mike Massey to succeed Mr. Lester Massey. Women: 2 Senatorial District 15: 1 Senatorial District 29: 5 UPCOMING BOARD APPOINTMENTS A. Board of Water Commissioners B. Columbus Convention and Visitors, Board of Commissioners C. Planning Advisory Commission The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons. Page 8 of 8