Council Agenda - Special Called Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center June 16, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Special Called Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, Bruce Huff and Judy W. Thomas were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the June 9, 2020 Council Meeting and Executive Session. Mayor’s Agenda Item #2: PUBLIC HEARING HELD: No Action Taken 2. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 9:00 a.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. UPDATES: Mayor’s Agenda Item #3: No Action Taken 3. An update on COVID-19 Mayor’s Agenda Item #4: No Action Taken 4. Census 2020 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - REZN-02-20-1123: An ordinance rezoning 5.00 acres of land located at 7170 / 7176 Beaver Run Road. The current zoning is SFR3 (Single Family Residential 3). The proposed zoning is GC (General Commercial). The proposed use is Office/Restaurant. The Planning Advisory Commission and the Planning Department recommend approval. The Applicant is Steven Faulkner. (As Amended) (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - REZN-02-20-1222: An ordinance to rezone 0.61 acres of land located at 3276 / 3278 / 3280 / 3288 Victory Drive. The current zoning is GC (General Commercial). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Multifamily. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is NeighborWorks Columbus. (Councilor Woodson) Page 2 of 11 City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading - REZN-02-20-1223: An ordinance rezoning 4.20 acres of land located at 1775 /1751 Boxwood Place. The current zoning is GC (General Commercial). The proposed zoning is RO (Residential Office). The proposed use is Multifamily. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Lucy Jones. (Councilor Barnes) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading - REZN-03-20-1465: An ordinance rezoning 0.32 acres of land located at 517 / 519 / 521 15th Street. The current zoning is LMI (Light Manufacturing / Industrial). The proposed zoning is UPT (Uptown). The proposed use is Amusement, Indoor. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Lori Greeff. (Councilor Woodson) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading - An Ordinance adopting Operating and Capital Improvement Budgets for the Fiscal Year 2021 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading - An Ordinance adopting Non-Operating Budgets for the Fiscal Year 2021 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #7: Vote Result: ADOPTED 7. 2nd Reading - An ordinance providing for contributions to the Columbus, Georgia General Government Employee's Pension Plan for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) Page 3 of 11 City Attorney’s Agenda #8: Vote Result: ADOPTED 8. 2nd Reading - An ordinance providing for contributions to the Columbus, Georgia Pension Plan for Employees of the Department of Public Safety for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) City Attorney’s Agenda #9: Vote Result: ADOPTED 9. 2nd Reading - An ordinance providing for Government funding of a Major Disability Income Plan for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) City Attorney’s Agenda #10: Vote Result: ADOPTED 10. 2nd Reading - An ordinance providing for Government funding of a Death Benefit Escrow for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021. (Budget Review Committee) City Attorney’s Agenda #11: Vote Result: ADOPTED 11. 2nd Reading - An ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #12: Vote Result: ADOPTED 12. 2nd Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #13: PUBLIC HEARING HELD: No Action Taken 13. 1st Reading - REZN-03-20-1330: An ordinance rezoning 0.38 acres of land located at 4000 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Dean King. (Councilor Barnes) Page 4 of 11 City Attorney’s Agenda #14: PUBLIC HEARING HELD: No Action Taken 14. 1st Reading - REZN-03-20-1331: An ordinance rezoning 5.44 acres of land located at 4219 Warm Springs Road. The current zoning is GC (General Commercial). The proposed zoning is RO (Residential Office). The proposed use is Affordable Senior Living Apartments. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is In-Fill Housing, Inc. (Councilor Crabb) City Attorney’s Agenda #15: PUBLIC HEARING HELD: No Action Taken 15. 1st Reading - REZN-03-20-1464: An ordinance rezoning 0.31 acres of land located at 4508 Armour Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Steven Daniels. (Councilor Garrett) City Attorney’s Agenda #16: PUBLIC HEARING HELD: No Action Taken 16. 1st Reading - REZN-03-20-1329: An ordinance amending the Unified Development Ordinance for Columbus, Georgia, codified in Appendix A of the Columbus Code, (the UDO), so as to revise Table 2.3.8. – Property Development Regulations for the SAC Zoning District; to revise Section 2.3.8.D. – Special Activity and Technical Center; to add a new Section 2.3.8.E; and to revise Table 3.1.1. minimum lot size. The Planning Advisory Commission and the Planning Department recommend approval. (Mayor Pro-Tem) City Attorney’s Agenda #17: PUBLIC HEARING HELD: No Action Taken 17. 1st Reading - REZN-04-20-1648: An ordinance amending the Unified Development Ordinance for Columbus, Georgia, codified in Appendix A of the Columbus Code, (the UDO), so as to revise Table 3.1.1. for the categories Amusement, Indoor, Farm Equipment Sales and Services, Fuel Station and Massage Therapy; to delete Section 9.2.5.I.3.; and to add a definition for Fuel Station to Chapter 13. The Planning Advisory Commission and the Planning Department recommend approval. (Mayor Pro-Tem) City Attorney’s Agenda #18: PUBLIC HEARING HELD: No Action Taken 18. 1st Reading - An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of Page 5 of 11  taxes for Columbus, Georgia within such districts for the year 2020 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) RESOLUTIONS City Attorney’s Agenda #19: Vote Result: APPROVED 19. Resolution - A resolution supporting and adopting the City Manager's Millennial Roundtable / CMMR of Columbus Consolidated Government and reaffirming Columbus' commitment to fight against racism and promote human and civil rights for all. (Columbus Council) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Establish accountability measures for advisory boards and commissions including the Public Safety Advisory Commission, Re-Entry and the Unity and Diversity Commission as priorities. No Action Taken 2. Mr. Nathaniel Sanderson, Re: Muscogee County becoming an autonomous Judicial entity. Cancelled Appearance CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. First Amendment to Environmental Services Agreement between Columbus Power Producers, Limited Liability Corporation (CPP) and Columbus Consolidated Government (CCG) Approval is requested to provide for an extension of specified deadlines in the Environmental Services Agreement with Columbus Power Producers to develop beneficial uses for landfill gas produced at Pine Grove and Schatulga Road Municipal Solid Waste (MSW) Landfills. City Manager’s Agenda #2: Vote Result: APPROVED 2. Intergovernmental Agreement between the Consolidated Government of Columbus, Georgia, the Columbus Convention and Visitors Bureau and the Development Authority Page 6 of 11 Approval is requested for an Intergovernmental Agreement between Consolidated Government of Columbus, Georgia, the Columbus Convention and Visitors Bureau and the Development Authority. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – Clearbrook Lane and that portion of Riverbrook Trace located in Section Three, Riverbrook Approval is requested for the acceptance of Clearbrook Lane and that portion of Riverbrook Trace located in Section Three, Riverbrook. The Engineering Department has inspected said streets and recommends acceptance by same. 4. PURCHASES City Manager’s Agenda #4(A): Vote Result: APPROVED A. Oil & Lubricants for Public Works (Annual Contract) – RFB No. 20-0027 City Manager’s Agenda #4(B): Vote Result: APPROVED B. Contract Extension for Inmate Food Service Management at Muscogee County Jail (Annual Contract) – RFP No. 13-0032 City Manager’s Agenda #4(C): Vote Result: APPROVED C. Mobility Vans – Georgia Statewide Contract 5. UPDATES AND PRESENTATIONS A. Annual Transit Assessment Analysis - Rosa Evans, METRA Director and Milbrey Heard, Connectics. No Action Taken B. Government Center Life Safety Improvements Update, Pam Hodge, Deputy City Manager and Donna Newman, Engineering Director. No Action Taken C. Health & Human Services Update - Pam Hodge, Deputy City Manager. No Action Taken D. Integrated Waste Commercial Billing - Kyle McGee, Assistant Public Works Director. No Action Taken E. Golf Course Authority Update - Jim Ardent, Director. No Action Taken F. Civic Center Update - Lisa Goodwin, Deputy City Manager. No Action Taken Page 7 of 11  G. Update on Technology - Forrest Toelle, Information Technology Director. No Action Taken H. J. R. Allen/US 80 Corridor Study Update - Pam Hodge, Deputy City Manager. No Action Taken I. 2nd Avenue Corridor Study Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT June 17, 2020 1. Ammunition for Public Safety Departments – RFP No. 20-0062 Scope of RFP Provide ammunition and munitions of various types and quantities on an “as needed” basis to Columbus Consolidated Government (the City) to be utilized by the Public Safety Departments. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. July 10, 2020 1. On-call Guardrail Installation and Repair Services (Annual Contract) – RFP No. 20- 0027 Scope of RFP The Consolidated Government of Columbus, Georgia invites qualified contractors to submit proposals to provide Guardrail Installation and Repair Services, on an as-needed basis, throughout Columbus-Muscogee County. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. 2. Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 20-0026 Scope of RFP The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide inmate commissary services for the Muscogee County Prison. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. Page 8 of 11 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: No Action Taken Due to Lack of Quorum Physically Present 1. Minutes of the following Boards: Airport Commission, April 22, 2020, May 20 and May 27, 2020. Board of Tax Assessors, #18-20. Board of Water Commissioners, May 11, 2020. Keep Columbus Beautiful Commission, June 9, 2020. Planning Advisory Commission, March 18, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #2(A): No Action Taken Due to Lack of Quorum Physically Present A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Mamie Pound- Interested in serving another term (Mayor’s Appointment) Hotel/Motel Industry Term Expires: December 31, 2020 Eligible to succeed Amish Das (Mayor’s Appointment) Hotel/Motel Industry Term Expires: December 31, 2020 Eligible to succeed Cameron Bean (Mayor’s Appointment) Restaurant/Retail Trade Term Expires: December 31, 2020 Not Eligible to succeed Page 9 of 11  These terms are three years. Board meets monthly. Women: 4 Senatorial District 15: 7 Senatorial District 29: 2 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #3(A): No Action Taken Due to Lack of Quorum Physically Present A. RETIREES’ HEALTH BENEFITS COMMITTEE: Ms. Renee McAneny was nominated to succeed Mr. Jack Kinsman. (Mayor Pro Tem Allen’s nominee) New Term expires: June 30, 2023. Clerk of Council’s Item #3(B): No Action Taken Due to Lack of Quorum Physically Present B. RETIREES’ HEALTH BENEFITS COMMITTEE: Mr. Mike Massey was nominated to succeed Mr. Lester Massey. (Mayor Pro Tem Allen’s nominee) New Term expires: June 30, 2023. 4. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #4(A): No Action Taken Due to Lack of Quorum Physically Present A. BOARD OF WATER OF COMMISSIONERS: Rodney Close Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2020 The term is four years; board meets monthly. Page 10 of 11  Women: 1 Senatorial District 15: 0 Senatorial District 29: 4 Clerk of Council’s Item #4(B): Clerk of Council Davis presented Councilor Barnes’ nomination of Gloria Thomas to succeed Michael Greenblatt. B. PLANNING ADVISORY COMMISSION: Michael Greenblatt Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: August 31, 2020 Wallace Davis Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: August 31, 2020 The terms are three years; board meets twice a month. Women: 0 Senatorial District 15: 7 Senatorial District 29: 2 With there being no further business to discuss and lack of a quorum being physically present, Mayor Pro Tem Allen declared the June 16, 2020 Special Called Meeting adjourned with the time being 12:05 p.m. Page 11 of 11