Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center June 23, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis (arrived at 9:43 a.m.), R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:13 a.m.), Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Judy W. Thomas was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the June 16, 2020 Special Called Meeting. UPDATES: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda Item #3: No Action Taken 3. Census 2020 PRESENTATIONS Mayor’s Agenda Item #4: No Action Taken 4. New Horizons Behavioral Health: Covid-19 and the Mental Health Effects. (Presented by Susan Gallagher, Andrea B. Winston, and Dr. Lowell Cliatt) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - REZN-03-20-1330: An ordinance rezoning 0.38 acres of land located at 4000 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Dean King. (Councilor Barnes) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - REZN-03-20-1331: An ordinance rezoning 5.44 acres of land located at 4219 Warm Springs Road. The current zoning is GC (General Commercial). The proposed zoning is RO (Residential Office). The proposed use is Affordable Senior Living Apartments. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is In-Fill Housing, Inc. (Councilor Crabb) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading - REZN-03-20-1464: An ordinance rezoning 0.31 acres of land located at 4508 Armour Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning Page 2 of 12  is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Steven Daniels. (Councilor Garrett) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading - REZN-03-20-1329: An ordinance amending the Unified Development Ordinance for Columbus, Georgia, codified in Appendix A of the Columbus Code, (the UDO), so as to revise Table 2.3.8. – Property Development Regulations for the SAC Zoning District; to revise Section 2.3.8.D. – Special Activity and Technical Center; to add a new Section 2.3.8.E; and to revise Table 3.1.1. minimum lot size. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Timothy Jensen. (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading - REZN-04-20-1648: An ordinance amending the Unified Development Ordinance for Columbus, Georgia, codified in Appendix A of the Columbus Code, (the UDO), so as to revise Table 3.1.1. for the categories Amusement, Indoor, Farm Equipment Sales and Services, Fuel Station and Massage Therapy; to delete Section 9.2.5.I.3.; and to add a definition for Fuel Station to Chapter 13. The Planning Advisory Commission and the Planning Department recommend approval. Request of Planning Department. (Mayor Pro- Tem) City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading - An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2020 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #7: PUBLIC HEARING HELD: No Action Taken 7. 1st Reading - An ordinance amending Article VII of Chapter 13 of the Columbus Code to revise the method of billing and collection for solid waste fees for commercial purposes; and for other purposes. (Mayor Pro-Tem) Page 3 of 12 RESOLUTIONS City Attorney’s Agenda #8: Vote Result: APPROVED 8. Resolution - A resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding various City issues during Fiscal Year 2021. (Mayor Pro- Tem) City Attorney’s Agenda #9: DELAYED; Vote Result: Separate vote taken to extend the time period of the current resolution for 30 days. 9. Resolution - A resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding Risk Management issues during Fiscal Year 2021. (Mayor Pro Tem) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Juneteenth cancellation. No Action Taken 2. Ms. Tonza Thomas, representing South Columbus Concerned Citizens, Re: To end reinstatement of fired officers and address process for officer misconduct. Cancelled Appearance 3. Ms. Gabrielle Hall, representing Family Reconstruction, Re: Implementation of community policing and police community outreach, and how it will benefit the community and the local Police Department. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of the Civic Center Approval is requested for the appointment of Mr. Robert Landers as Director of the Civic Center. A resolution is attached. City Manager’s Agenda #2: Vote Result: APPROVED 2. METRA/TIA - Proposed Route Change Page 4 of 12 Approval is requested to adopt the resolution authorizing METRA to make proposed changes to its services. City Manager’s Agenda #3: Vote Result: APPROVED 3. Public Transportation Agency Safety Plan (PTASP) Approval is requested for the Public Transportation Agency Safety Plan (PTASP) and authorization is requested for the Transportation Director to approve, submit and implement this Safety Plan on behalf of the City and in compliance with federal requirements. City Manager’s Agenda #4: Vote Result: APPROVED 4. CARES Act Stimulus Funding Approval is requested to authorize the Department of Transportation/METRA to apply for the CARES Act Stimulus Funding for FY21 in the amount of $6,987,789.00 or as otherwise awarded, with no local match required and amend the Transportation Fund budget by the amount awarded. On March 27, 2020, the CARES Act was signed into law providing $2 trillion in support for a variety of industries affected by COVID-19, including the transit industry. Operating and Capital expenses for all recipients, including large urbanized areas, are eligible beginning January 20, 2020. This Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with the FTA. City Manager’s Agenda #5: Vote Result: APPROVED 5. Lease Agreements – 5601 Veterans Parkway Approval is requested to authorize the City Manager to negotiate and execute lease agreements for 5601 Veterans Parkway with the State of Georgia, Piedmont Columbus Regional Retail Pharmacy and the Department of Public Health. City Manager’s Agenda #6: Vote Result: APPROVED 6. Quit Claim Deed – 1st Avenue & 18th Street Approval is requested to execute a Quit Claim Deed to the Development Authority for the Mercer Medical Project. Page 5 of 12 City Manager’s Agenda #7: Vote Result: APPROVED 7. Street Acceptance – That portion of Frank Houser Avenue, that portion of Spring Daze Drive and That portion of Queen Bee Drive located in Replat For Old Town Atlas Senior Living Approval is requested for the acceptance of that portion of Frank Houser Avenue, that portion of Spring Daze Drive and that portion of Queen Bee Drive located in Replat For Old Town Atlas Senior Living. The Engineering Department has inspected said streets and recommends acceptance by same. 8. PURCHASES City Manager’s Agenda #8(A): Vote Result: APPROVED A. Integrated Transit System (Annual Contract) City Manager’s Agenda #8(B): Vote Result: APPROVED B. Compact Track Loader Attachments (Re-Bid) – RFB No. 20-0064 City Manager’s Agenda #8(C): Vote Result: APPROVED C. Repair Of E-One Fire Truck City Manager’s Agenda #8(D): Vote Result: APPROVED D. Equipment Truck with Modifications (Re-Bid) – RFB No. 20-0070 City Manager’s Agenda #8(E): Vote Result: APPROVED E. Full Size Crew Cab Pickup Truck (4WD) with Crane Mount Attachment – RFB No. 20- 0074 City Manager’s Agenda #8(F): Vote Result: APPROVED F. Commercial Logging Loader (Grab-All) (Re-Bid) – RFB No. 20-0066 City Manager’s Agenda #8(G): Vote Result: APPROVED G. State Mandated Solid Waste Disposal Fees City Manager’s Agenda #8(H): Vote Result: APPROVED H. Parking Lot Control Equipment for Bay Avenue Garage and 9th Street Lot – RFP No. 20- 0020 City Manager’s Agenda #8(I): Vote Result: APPROVED I. Cargo Van with Buildout Unit – Georgia Statewide Contract City Manager’s Agenda #8(J): Vote Result: APPROVED J. Guaranteed Maximum Price Amendment – Government Center Life Safety Upgrades Page 6 of 12  City Manager’s Agenda #8(K): Vote Result: APPROVED K. Electronic Validating Fareboxes 9. UPDATES AND PRESENTATIONS A. CDBG-CV Funding Update - Rob Scott, Community Reinvestment Director. No Action Taken B. CARES Act Update – Lisa Goodwin, Deputy City Manager. No Action Taken C. Tax Assessor’s Public Access Update – Suzanne Widenhouse, Chief Appraiser. No Action Taken City Manager’s Agenda #9(D): Vote Result: APPROVED additional funding of $5,000 for the Tax Assessor’s FY2020 Budget. D. FY20 Tax Assessor Update – Suzanne Widenhouse, Chief Appraiser. No Action Taken City Manager’s Agenda #9(E): Vote Result: APPROVED additional funding of $26,117 for the Tax Commissioner’s FY2020 Budget. E. FY20 Tax Commissioner Update – Lula Huff, Tax Commissioner. No Action Taken City Manager’s Agenda #9(F): Vote Result: RESCIND bonuses approved at the June 9, 2020 Council Meeting for employees of the Sheriff’s Department who worked during the COVID-19 Pandemic. F. FY20 MCSO Update – Donna Tompkins, Muscogee County Sheriff. No Action Taken G. Monthly Finance Update – Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT July 10, 2020 1. On-call Guardrail Installation and Repair Services (Annual Contract) – RFP No. 20- 0027 Scope of RFP The Consolidated Government of Columbus, Georgia invites qualified contractors to submit proposals to provide Guardrail Installation and Repair Services, on an as-needed basis, throughout Columbus-Muscogee County. Page 7 of 12  The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. 2. Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 20-0026 Scope of RFP The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide inmate commissary services for the Muscogee County Prison. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A resolution cancelling the July 7, 2020 Proclamation Session. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Jerry “Pops” Barnes from the June 16, 2020 Special Called Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Bruce Huff from the June 16, 2020 Special Called Meeting. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION: A resolution excusing Councilor Judy W. Thomas from the June 16, 2020 Special Called Meeting and June 23, 2020 Council Meeting. Page 8 of 12 Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, April 22, 2020, May 20 and May 27, 2020. Board of Tax Assessors, #18-20 and #19-20. Board of Water Commissioners, May 11, 2020. Keep Columbus Beautiful Commission, June 9, 2020. Planning Advisory Commission, March 18, 2020. JULY COUNCIL MEETINGS: Vote Result: APPROVED to continue holding Council Meetings at the Columbus Civic Center through the month of July. BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): NOMINATION: Mayor Henderson nominated Merrill Rushin to succeed Merlina Salamanca; Vote Result: CONFIRMED appointment of Merrill Rushin. A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Merlina Salamanca (Mayor’s Appointment) Eligible to succeed Term Expires: March 1, 2020 Mayor Henderson is nominating Merrill Rushin for the seat of Merlina Salamanca. Clerk of Council’s Agenda #6(B): NOMINATION: Mayor Henderson nominated Mamie Pound to succeed herself; Vote Result: CONFIRMED appointment of Mamie Pound. Page 9 of 12  B. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Mamie Pound- Interested in serving another term (Mayor’s Appointment) Hotel/Motel Industry Term Expires: December 31, 2020 Eligible to succeed Amish Das (Mayor’s Appointment) Hotel/Motel Industry Term Expires: December 31, 2020 Eligible to succeed Cameron Bean (Mayor’s Appointment) Restaurant/Retail Trade Term Expires: December 31, 2020 Not Eligible to succeed These terms are three years. Board meets monthly. Women: 4 Senatorial District 15: 7 Senatorial District 29: 2 7. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED appointment of Gloria Thomas. A. PLANNING ADVISORY COMMISSION: Ms. Gloria Thomas was nominated to succeed Mr. Michael Greenblatt. (Councilor Barnes’ nominee) New Term expires: August 31, 2023. Clerk of Council’s Agenda #7(B): Vote Result: CONFIRMED appointment of Renee McAneny. B. RETIREES’ HEALTH BENEFITS COMMITTEE: Ms. Renee McAneny was nominated to succeed Mr. Jack Kinsman. (Mayor Pro Tem Allen’s nominee) New Term expires: June 30, 2023. Page 10 of 12 Clerk of Council’s Agenda #7(C): Vote Result: CONFIRMED appointment of Mike Massey. C. RETIREES’ HEALTH BENEFITS COMMITTEE: Mr. Mike Massey was nominated to succeed Mr. Lester Massey. (Mayor Pro Tem Allen’s nominee) New Term expires: June 30, 2023. 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): NOMINATION: Councilor Huff nominated Rev. Ralph Huling to succeed Rodney Close. Councilor Garrett nominated Adrian Chester to succeed Rodney Close. A. BOARD OF WATER OF COMMISSIONERS: Rodney Close Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2020 The term is four years; board meets monthly. Women: 1 Senatorial District 15: 0 Senatorial District 29: 4 Clerk of Council’s Agenda #8(B): NOMINATION: Mayor Pro Tem Allen nominated Shelia J. Brown to succeed Wallace Davis. B. PLANNING ADVISORY COMMISSION: Wallace Davis Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: August 31, 2020 The terms are three years; board meets twice a month. Mayor Pro Tem Allen is nominating Sheila J. Brown for the seat of Wallace Davis. Page 11 of 12  Women: 0 Senatorial District 15: 7 Senatorial District 29: 2 EXECUTIVE SESSION: At the request of Mayor Henderson, Councilor Garrett made a motion to go into executive session to discuss personnel, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 11:54 a.m. The Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. The Regular Meeting reconvened at 12:45 p.m. PERSONNEL PAY ADJUSTMENTS: Vote Result: APPROVED one-step salary increase of approximately $2,300.00 for the Human Resources Director and Planning Director. RISK MANAGEMENT LEGAL SERVICES: Vote Result: APPROVED extending the attorney fees list for Risk Management Services for FY2020 by thirty days. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Barnes to adjourn the June 23, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 12:47 p.m. Page 12 of 12