Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center July 14, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:03 a.m.), Valerie A. Thompson and Evelyn ‘Mimi’ Woodson (via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Judy W. Thomas was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the June 23, 2020 Council Meeting and Executive Session. UPDATES Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda Item #3: No Action Taken 3. Census 2020 Mayor’s Agenda Item #4: No Action Taken 4. PROCLAMATION: Columbus Counts Census Week RECEIVING: Gloria Strode Census Coordinator, Amy Bryan Columbus Chamber of Commerce, Curtis Crocker Metropolitan Baptist Church, Addie Britt Columbus Planning Dept., Marquette McKnight Media Marketing and More, Andy Luker Media Marketing and More, and Bill Becker Volunteer CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - An ordinance amending Article VII of Chapter 13 of the Columbus Code to revise the method of billing and collection for solid waste fees for commercial purposes; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD: No Action Taken 2. 1st Reading – REZN-05-20-1679: An ordinance rezoning 1.15 acres of land located at 4204 / 4216 / 4220 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Pawn Shop. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is DSBV Property, LLC. (Councilor Barnes) City Attorney’s Agenda #3: PUBLIC HEARING HELD: No Action Taken 3. 1st Reading – REZN-05-20-1772: An ordinance rezoning .32 acres of land located at 4228 Buena Vista Road. The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Convenience Store, with Gas Sales. The Planning Advisory Commission and the Planning Department recommend conditional approval based on Staff Report and compatibility with existing land uses. The applicant is Rajeshree Shah. (Councilor Thompson) Page 2 of 10 City Attorney’s Agenda #4: PUBLIC HEARING HELD: Vote Result: AMENDED to include the rollback millage rate of 23.404 for the Muscogee County School District. 4. 1st Reading - An ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #5: PUBLIC HEARING HELD: No Action Taken 5. 1st Reading - An ordinance amending Ordinance No. 11-61 so as to remove the residency and citizenship requirement for two members representing professional sports leagues on the Civic Center Advisory Board; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #6: Vote Result: APPROVED 6. Resolution - A resolution requesting and encouraging each broadband and communications company doing business in Columbus-Muscogee County to make every effort to bring services to the Old River Road corridor from Fire Station 14, 1300 Old River Road, north to the county line, as well as areas of northeast Columbus to the Harris County and Talbot County lines. (Councilor Davis) ADD-ON: ORDINANCE City Attorney’s Add-On Item: Vote Result: ADOPTED Ordinance – An ordinance declaring a State of Emergency in Columbus, Georgia; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; providing for an effective date, and for other purposes. ADD-ON: RESOLUTION City Attorney’s Add-On Item: Vote Result: APPROVED Resolution – A resolution recommending and encouraging the use of face masks or coverings within the territorial limits of Columbus, Georgia/Muscogee County. Page 3 of 10 PUBLIC AGENDA 1. Mr. David C. Johnson, Re: Traffic concerns regarding Veterans Affairs (VA) Clinic construction at River Road and Mobley Road. No Action Taken. 2. Mr. James Wilkoff, Re: The building permits for the Veterans Affairs (VA) Clinic. No Action Taken. 3. Mr. Brandt A. Smith, representing CVVC (Chattahoochee Valley Veterans Council), Re: The location of the new Veterans Affairs (VA) Clinic. No Action Taken. 4. Mr. Marvin Broadwater, Sr., representing Veterans of Omega Psi Phi Fraternity, Inc, Re: No public hearings with input from Veterans on the location of the new Veterans Affairs (VA) Clinic. No Action Taken. 5. Ms. Pennie Manigault, representing Samuel G. Cooke American Legion Post 267, Re: The proposed Veterans Affairs (VA) Clinic on the Northside. Not Present. 6. Mr. Joe Waldrep, Re: Veteran Affairs (VA) Clinic. No Action Taken. 7. Mr. Rick Baier, representing US Federal Properties, Re: Address Veterans Affairs (VA) Clinic matters, new “state of the art” facility building, vision, zoning, and other related matters. No Action Taken. 8. Mr. Vern Wilburn, PE, PTOE, representing Maldino & Wilburn Traffic Engineering Consultants and Mr. Anthony Slaughter, representing Moon Meeks & Associates, Inc., Re: Veterans Affairs (VA) Clinic Traffic Study concerns. No Action Taken. 9. Mr. Leroy Davis, Jr., Re: The new Veterans Affairs (VA) Clinic to be located in Columbus, Georgia. No Action Taken. 10. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: COVID-19 spread and the need to wear masks and other measures to slow the spread. Not Present. CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of Inspections and Codes Approval is requested for the appointment of Mr. Ryan Pruett as the Director of Inspections and Codes. A resolution is attached. Page 4 of 10 City Manager’s Agenda #2: Vote Result: APPROVED 2. Termination of Existing Tax Abatement for BD&K Foods, Inc. / Enter a New Tax Abatement Agreement with Chairman Foods, LLC. Approval is requested to terminate the 2015 Enterprise Zone tax abatement agreement between the Columbus Consolidated Government and BD&K Foods, Inc. and enter a new tax abatement agreement between the Columbus Consolidated Government and Chairman Foods, LLC. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – That portion of Creekrise Drive and that portion of Ripple Ridge located in Section Two, Creekrise and that portion of Lake Bright Drive located in Section Two, The Estates at Creekrise Approval is requested for the acceptance of That portion of Creekrise Drive and that portion of Ripple Ridge located in Section Two, Creekrise and that portion of Lake Bright Drive located in Section Two, The Estates at Creekrise. The Engineering Department has inspected said streets and recommends acceptance by same. City Manager’s Agenda #4: Vote Result: APPROVED 4. FY21 PUBLIC DEFENDER CONTRACT Approval is requested to enter into an agreement between the Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County for Indigent Defense Services in the amount of $2,093,658 and to authorize monthly payments to the Georgia Public Defender Standards Council (GPDSC) for said services in the amount of $129,463.86 per month. The monthly amount is included in the total contract amount of $2,093,658 and it covers the cost of personnel services as well as a 5% administrative fee. City Manager’s Agenda #5: Vote Result: APPROVED 5. Veterans Court Grant for FY21 Approval is requested to submit and accept a Criminal Justice Coordinating Council grant in the amount of $137,272 for the purpose of funding the Veterans Court for FY21. The purpose of funding the Muscogee County Veterans Court and amend the Multi-governmental Fund by the amount awarded. This amount includes a cash match in the amount of $13,727, or as otherwise awarded. Page 5 of 10 City Manager’s Agenda #6: Vote Result: APPROVED 6. Mental Health Court Grant for FY21 Approval is requested to submit and accept a Criminal Justice Coordinating Council grant in the amount of $180,870 for the purpose of funding the Mental Health Court for FY21. The purpose of funding the Muscogee County Mental Health Court and amend the Multi-governmental Fund by the amount awarded. This amount includes a cash match in the amount of $18,087, or as otherwise awarded. 7. PURCHASES City Manager’s Agenda #7(A): Vote Result: APPROVED A. Oil & Lubricants for Public Works (Annual Contract) – RFB No. 20-0027 City Manager’s Agenda #7(B): Vote Result: APPROVED B. Contract Extension for Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 13-0028 City Manager’s Agenda #7(C): Vote Result: APPROVED C. Change Order 1 for Roofing Services at Britt David Pottery Studio City Manager’s Agenda #7(D): Vote Result: APPROVED D. Web Hosting Services for the Board of Tax Assessors City Manager’s Agenda #7(E): Vote Result: APPROVED E. Upgrade of Security Appliance for Information Technology City Manager’s Agenda #7(F): Vote Result: APPROVED F. Computer Equipment for Various Departments for the Court Management System Upgrade City Manager’s Agenda #7(G): Vote Result: APPROVED G. Consulting Services for Information Technology City Manager’s Agenda #7(H): Vote Result: APPROVED H. Emergency Purchase: Covid-19/Cares Act Funds Coordinator 8. UPDATES AND PRESENTATIONS A. Columbus Convention & Visitors Bureau Quarterly Update - Peter Bowden, President & CEO. No Action Taken Page 6 of 10  B. CARES Act Update - Lisa Goodwin, Deputy City Manager. No Action Taken C. Court Management System Update - Pam Hodge, Deputy City Manager and Forrest Toelle, Information Technology Director. No Action Taken D. Transportation Update - Pam Hodge, Deputy City Manager and Donna Newman, Engineering Director. No Action Taken BID ADVERTISEMENT July 24, 2020 1. Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 20-0026 Scope of RFP The Consolidated Government of Columbus, Georgia is seeking proposals from qualified vendors to provide inmate commissary services for the Muscogee County Prison. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. August 5, 2020 1. Mott’s Green Plaza P. I. #0015287 (Re-Bid) – RFB No. 21-0007 Scope of Bid The Consolidated Government of Columbus, Georgia (the Owner) invites bids for construction of the proposed trail and landscape improvements along the Columbus Riverwalk. The work primarily involves installation of concrete paving and decorative planters and structures with landscaping, as depicted on the drawings. The DBE goal for this project is 8%. The Bidder is advised that the governing specifications for this project, including such items as bidding requirements, general conditions, technical specifications and related items, shall be in accordance with the State of Georgia, Department of Transportation Standard Specifications, 2013 Edition, and applicable Supplemental Specifications and Special Provisions. The Owner assumes the Bidder is a pre-qualified bidder with the Department of Transportation and therefore is familiar with the stated reference documents or has access to same. Page 7 of 10 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A resolution excusing Councilor Judy W. Thomas from the July 14, 2020 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following Boards: Animal Control Advisory Board, January 7, 2020. Board of Tax Assessors, #20-20, #21-20 and #22-20. Columbus Ironworks Convention & Trade Center Authority, May 28, 2020. Housing Authority, May 20, 2020. Pension Fund, Employees' Board of Trustees, January 8, February 12, and March 11, 2020. Personnel Review Board, June 17, 2020. BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): NOMINATION: Mayor Henderson nominated Amish Das to succeed himself; Vote Result: CONFIRMED appointment of Amish Das. NOMINATION: Mayor Henderson nominated Dan Gilbert to succeed Cameron Bean; Vote Result: CONFIRMED appointment of Cameron Bean. A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Amish Das (Mayor’s Appointment) Hotel/Motel Industry Term Expires: December 31, 2020 Eligible to succeed Page 8 of 10  Cameron Bean (Mayor’s Appointment) Restaurant/Retail Trade Term Expires: December 31, 2020 Not Eligible to succeed These terms are three years. Board meets monthly. Women: 4 Senatorial District 15: 7 Senatorial District 29: 2 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED appointment of Sheila J. Brown. A. PLANNING ADVISORY COMMISSION: Ms. Sheila J. Brown was nominated to succeed Mr. Wallace Davis. (Mayor Pro Tem Allen’s nominee) New Term expires: March 31, 2023. 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): NOMINATION: Councilor Huff nominated Rodney Close to succeed himself. A. BOARD OF WATER OF COMMISSIONERS: Rodney Close- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2020 The term is four years; board meets monthly. Women: 1 Senatorial District 15: 0 Senatorial District 29: 4 Page 9 of 10 EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of personnel and litigation, seconded by Councilor Garrett and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 1:00 p.m. The Regular Meeting reconvened at 1:53 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss personnel and litigation matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Barnes to adjourn the July 14, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 1:53 p.m. Page 10 of 10