Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center August 11, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Valerie A. Thompson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Evelyn ‘Mimi’ Woodson was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Valerie A. Thompson. PLEDGE OF ALLEGIANCE: Led by Mayor Henderson. Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the July 28, 2020 Council Meeting. UPDATES: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda Item #3: No Action Taken 3. Census 2020 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. 1st Reading - REZN-05-20-1776: An ordinance rezoning 0.89 acres located at 5377 Veterans Parkway (parcel id #188-020-013). The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Veterinary Clinic. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Michael Wright. (Councilor Garrett) City Attorney’s Agenda #2: PUBLIC HEARING HELD: No Action Taken 2. 1st Reading - REZN-06-20-1910: An ordinance rezoning 0.16 acres located at 530 Walnut Street (parcel id #014-002-001). The current zoning is GC (General Commercial). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Residential. The Planning Advisory Commission and the Planning department recommend approval. The applicant is NeighborWorks Columbus. (Councilor Garrett) City Attorney’s Agenda #3: PUBLIC HEARING HELD: Vote Result: DELAYED 3. 1st Reading - An Ordinance amending Sections 2-234 and 2-234.1 of the Columbus Code so as to provide that the Public Safety Advisory Commission may review certain closed investigations of the Columbus Police Department and may subpoena persons concerning certain closed investigations; and for other purposes. (As Amended) (Councilor Barnes) Page 2 of 9 City Attorney’s Agenda #4: PUBLIC HEARING HELD: Vote Result: DELAYED 4. 1st Reading - An ordinance amending Sections 2-234 and 2-234.1 of the Columbus Code so as to provide that the Public Safety Advisory Commission will participate in certain training; to provide for Commission review of certain closed investigations of the Columbus Police Department based on use of force reports provided to them; and for other purposes. (As Amended) (Mayor Pro-Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD: Vote Result: ADOPTED 5. 1st Reading - An ordinance amending Chapter 3 of the Columbus Code pertaining to the regulation of alcoholic beverages to create an on-premise license category for Senior Living Facilities; to extend the hours for non-alcohol retail sales establishments; and for other purposes. (Councilor Davis) City Attorney’s Agenda #6: PUBLIC HEARING HELD: Vote Result: ADOPTED 6. 1st Reading - An ordinance extending a State of Emergency in Columbus, Georgia through September 10, 2020; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; and for other purposes. (Mayor Henderson) City Attorney’s Agenda #7: PUBLIC HEARING HELD: No Action Taken 7. 1st Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #8: No Action Taken 8. Resolution - A resolution supporting policy guidelines that are addressed in the Columbus Police Department Policy Manual. (As Amended) (Councilor Barnes) City Attorney’s Agenda #9: Vote Result: AMENDED to include the wording “consistent with Georgia law, CPD will require de-escalation and unconscious bias training for all officers” for #5; Vote Result: AMENDED to include the wording “This Council supports and reaffirms the following policies which are addressed in the Columbus Police Department Policy Manual”; Vote Result: APPROVED AS AMENDED Page 3 of 9 9. Resolution - A resolution supporting policy guidelines that are addressed in the Columbus Police Department Policy Manual. (Barnes Substitute August 4, 2020) Non-Discrimination Ordinance: Councilor Garrett made a motion to delay the ordinance he sponsored at the last meeting regarding non-discrimination for another thirty days, seconded by Councilor Barnes and carried unanimously by the nine members present, with Councilor Woodson being absent for the meeting. PUBLIC AGENDA: 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Public Safety. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of Public Works Approval is requested for the appointment of Mr. Michael J. Criddle as the Director of Public Works. A resolution is attached. City Manager’s Agenda #2: Vote Result: APPROVED 2. GDOT – Providing Clear Guide and Regional Integrated Transportation Information System (RTIS) Access to the Traffic Engineering Division Approval is requested to acknowledge, sign, and execute the data usage agreement and to also join the I-95 Corridor Coalition as an affiliate member provided by the Georgia Department of Transportation, at no additional cost to the City. The Traffic Engineering Division will utilize the data and software provided free by the Georgia Department of Transportation to improve signal timing at intersections, determine impact of a detour from Columbus’ roadway projects, and provide supporting information to stakeholders and consultants. Page 4 of 9 City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – That portion of Hollow Pine Drive, that portion of Long Leaf Pine Drive and that portion of Pine Chase Drive located in Section Seventeen, Garrett Pines. Approval is requested for the acceptance of that portion of Hollow Pine Drive, that portion of Long Leaf Pine Drive and that portion of Pine Chase Drive located in Section Seventeen, Garrett Pines. City Manager’s Agenda #4: Vote Result: APPROVED 4. U.S. Department of Justice FY20 Edward Byrne Memorial Justice Assistance Grant Approval is requested to submit an application and accept, if awarded, an Edward Byrne Memorial Justice Assistance (JAG) grant for the Federal Fiscal Year 2020 solicitation in the amount of $96,350, or as otherwise awarded, with no local match requirement, to be used for eligible projects as defined in the grant, and to amend the Multi-Governmental Fund by the amount of the award. City Manager’s Agenda #5: Vote Result: APPROVED 5. Adult Drug Felony Court Approval is requested to submit an application, and if approved, accept $350,000.00 or as otherwise awarded from the Criminal Justice Coordinating Council for the operation of the Muscogee County Adult Felony Drug Court, from July 1, 2020 to June 30, 2021 and to amend the Multi-governmental Fund by $350,000.00 or as otherwise awarded. The requested grant amount includes both operating and personnel costs that may be adjusted to conform with current and/or future policies, procedures, and other budgetary requirements as needed. The City is also required to provide a 10% cash match to participate in this grant program. This cash match is satisfied in the salary and benefits of a current case manager who is paid for by the City ($36,000.00). 6. PURCHASES City Manager’s Agenda #6(A): Vote Result: APPROVED A. Ammunition and Munitions for Public Safety Departments (Annual Contract) RFB 20- 0062 City Manager’s Agenda #6(B): Vote Result: APPROVED B. Refuse Truck Cab & Chassis for Public Works – Sourcewell Cooperative Contract City Manager’s Agenda #6(C): Vote Result: APPROVED C. Annual Subscription Fee for Sheriff’s Office Online Training Page 5 of 9  City Manager’s Agenda #6(D): Vote Result: APPROVED D. Storage Facility Rental Payment for the Sheriff’s Office City Manager’s Agenda #6(E): Vote Result: APPROVED E. Replacement Park Benches and Trash Receptacles for Historic District 7. UPDATES AND PRESENTATIONS A. Advocacy Through Art, A Public Arts Initiative to Support Racial Justice - Hannah Israel, Najee Dorsey, Sherricka Day and Becca Zajac. No Action Taken B. Probate Court Update - Judge Marc D'Antonio, Probate Court Judge. Vote Result: APPROVED additional funding of $4,200 for overages in FY2020 Budget for Probate Court C. Sheriff's Office Update - Donna Thompkins, Muscogee County Sheriff. Vote Result: APPROVED additional funding of $60,000 for overages in FY2020 Budget for Sheriff’s Department D. CCG Quality Control Program - Lisa Goodwin, Deputy City Manager. No Action Taken E. CARES Act Update - Lisa Goodwin, Deputy City Manager and Angelica Alexander, Finance Director. No Action Taken F. Waste Management Pick Up Update - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT August 12, 2020 1. Playground Mulch (Annual Contract) – RFB No. 21-0006 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide playground mulch to be purchased on an “as needed” basis by the Department of Parks and Recreation. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Landscape Materials (Annual Contract) – RFB No. 21-0003 Scope of Bid Provide landscape material consisting of pine straw, wheat straw and hay on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by Park Services, Page 6 of 9  Public Works, and Cooperative Extension departments. The contract term will be for two years with the option to renew for three additional twelve-month periods. 3. Electrical Fixtures, Parts and Supplies (Annual Contract) – RFB No. 21-0004 Scope of Bid Provide various electrical fixtures, parts, and supplies to Columbus Consolidated Government on an “as needed” basis. The contract period will be for two years with the option to renew for three additional twelve-month periods. August 14, 2020 1. Environmental Monitoring Services (Annual Contract) – RFP No. 21-0001 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals from qualified firms to conduct environmental monitoring services at all Columbus-owned municipal solid waste landfills: Pine Grove, Schatulga Road, and Wilson Camp / Satilla landfills. Environmental services may also be required on an as-needed basis for Granite Bluff Inert Landfill. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. 2. Speed Limit Feedback Radar Signs (Annual Contract) – RFP No. 21-0003 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals for the provision of speed limit feedback radar signs for use by the Traffic Engineering Division. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. August 19, 2020 1. Traffic Sign Materials (Annual Contract) – RFB No. 21-0008 Scope of Bid Provide traffic sign materials on an “as needed” basis to Columbus Consolidated Government (the City) to be utilized by the Traffic Engineering Division. The contract term will be for two (2) years with option to renew for three (3) additional twelve-month periods. August 28, 2020 1. Bus Advertising (Annual Contract) – RFP No. 21-0002 Scope of RFP Page 7 of 9  The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals for exterior and/or interior bus advertising for METRA Transit System. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. 2. Traffic Signal Equipment (Annual Contract) – RFP No. 21-0004 Scope of RFP The Columbus Consolidated Government is seeking proposals for Traffic Signal Equipment to be provided to the Engineering Department /Traffic Division on an “as needed” basis. The term of the contract shall be for one (1) year, with the option to renew for four (4) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA: ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following Board: Board of Tax Assessors, #25-20 and #26-20 Commission on International Relations & Cultural Liaison Encounters, June 16, 2020 Development Authority, July 9, 2020 Keep Columbus Beautiful Commission, August 6, 2020 Planning Advisory Commission, July 15, 2020 Recreation Advisory Board, January 29, 2020 BOARD APPOINTMENTS- ACTION REQUESTED: 2. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #2(A): Vote Result: CONFIRMED the appointment of Samantha Wooden to succeed Tatsiana Savashynskaya on CIRCLE. Page 8 of 9  A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Ms. Samantha Wooden has been nominated to fill the unexpired term of Tatsiana Savashynskaya. (Mayor Pro Tem Allen’s nominee) Term expires: March 1, 2021. UPCOMING BOARD APPOINTMENTS: A. Animal Control Advisory Board B. Board of Honor C. Columbus Ironworks Convention & Trade Center Authority D. Public Safety Advisory Commission E. Uptown Facade Board With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Huff to adjourn the August 11, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the six members present, with Councilors Barnes, Davis and Garrett being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 4:11 p.m. Page 9 of 9