Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center August 25, 2020 400 4th Street, Arena Floor 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson (arrived at 5:40 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding. INVOCATION: Offered by Councilor Jerry “Pops” Barnes PLEDGE OF ALLEGIANCE: Led by Mayor Henderson Mayor’s Agenda Item #1: No Action Taken OATH OF OFFICE: 1. SWEARING-IN CEREMONY: The Oath of Office for Toyia Tucker as the District Four Councilor for the City of Columbus, Georgia. (Oath of Office administered by Superior Court Chief Judge Gil McBride and Probate Court Judge Marc D'Antonio) Mayor’s Agenda Item #2: Vote Result: APPROVED AS AMENDED; Councilor Barnes requested the minutes be amended to include the following: “Councilor Barnes explained he was told the officer was just a little aggressive and was not told the complete details of the incident or its severity until a citizen directed him to a video on Facebook.” MINUTES 2. Approval of minutes for the August 11, 2020 Council Meeting. Mayor’s Agenda Item #3: No Action Taken ANNOUNCEMENT: 3. Property Tax Update (Presented by Suzanne Widenhouse- Board of Tax Assessors Chief Appraiser) UPDATES: Mayor’s Agenda Item #4: No Action Taken 4. An update on COVID-19 Mayor’s Agenda Item #5: No Action Taken 5. Census 2020 Mayor’s Agenda Item #6: No Action Taken PROCLAMATION: 2020 Census Day in Columbus, Georgia RECEIVING: CCG Planning Department Mayor’s Agenda Item #7: No Action Taken PROCLAMATION: Public Safety Week RECEIVING: Susan Wood, Executive Director of House of Heroes Page 2 of 13 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - REZN-05-20-1776: An ordinance rezoning 0.89 acres located at 5377 Veterans Parkway (parcel id #188-020-013). The current zoning is NC (Neighborhood Commercial). The proposed zoning is GC (General Commercial). The proposed use is Veterinary Clinic. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Michael Wright. (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - REZN-06-20-1910: An ordinance rezoning 0.16 acres located at 530 Walnut Street (parcel id #014-002-001). The current zoning is GC (General Commercial). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Residential. The Planning Advisory Commission and the Planning department recommend approval. The applicant is NeighborWorks Columbus. (Councilor Garrett) City Attorney’s Agenda #3: Vote Result: Allow 120-day extension for property located at 6526 Dorsey Drive, Columbus, GA 31907, with the City Manager administratively overseeing the progress through the Inspections and Code Department; Vote Result: ADOPTED 3. 2nd Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD: No Action Taken 4. 1st Reading - An ordinance amending Sec. 20-13.11. of the Columbus Code pertaining to parking management districts to create a new parking enforcement district in the downtown historic district to be administered by the Department of Transportation (METRA); and for other purposes. (Councilors Woodson and Thomas) City Attorney’s Agenda #5: PUBLIC HEARING HELD: Vote Result: ADOPTED 5. 1st Reading - An ordinance of the Columbus Council requiring the use of masks or face coverings in public during the COVID-19 public health emergency; and for other purposes. (Mayor Pro-Tem) Page 3 of 13 RESOLUTIONS City Attorney’s Agenda #6: Vote Result: APPROVED 6. Resolution – A resolution expressing our sincere condolences and deepest sympathy to the family of Bishop L.D. Skinner, Sr., founder of Bread of Life Christian Center. (Councilor House) PUBLIC AGENDA 1. Mr. Timothy Veals, Re: Run-down houses. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Inmate Labor and the Budget. No Action Taken 3. Mr. Chris Breault, Re: A request for consideration of ideas with downtown development. Not Present 4. Captain Joyce Dent-Fitzpatrick, representing the Columbus, Georgia Police Department, Re: Citizen Review Advisory Board with subpoena power. (Mr. Freeman Johnson spoke in the absence of Captain Dent-Fitzpatrick) No Action Taken 5. Mr. Byron N. Hickey, Re: Subpoena power for Public Safety Advisory Commission. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Community Development Block Grant – Corona Virus (CDBG-CV) Recommendations Approval is requested to allocate the Community Development Block Grant – Corona Virus (CDBG-CV) of $981,189 to qualified organizations for Economic Development, Housing Rehabilitation, Facility Modifications, and Public Services in response to the COVID-19 Pandemic. Page 4 of 13 City Manager’s Agenda #2: Vote Result: APPROVED 2. Street Acceptance – That portion of Legion Drive located in Section Ten, Lexington Hills Approval is requested for the acceptance of that portion of Legion Drive located in Section Ten, Lexington Hills. The Engineering Department has inspected said streets and recommends the acceptance. 3. PURCHASES City Manager’s Agenda #3(A): Vote Result: APPROVED A. Contract Extension for Environmental Monitoring Services (Annual Contract) City Manager’s Agenda #3(B): Vote Result: APPROVED B. Annual Maintenance Renewal for Cisco Switches City Manager’s Agenda #3(C): Vote Result: APPROVED C. ArcGIS Software License and Maintenance City Manager’s Agenda #3(D): Vote Result: APPROVED D. Drum Assembly for Public Works Emergency Purchases – Information Only City Manager’s Agenda #3(E): Vote Result: APPROVED E. Provision and Installation of Automatic Doors at Various City Locations City Manager’s Agenda #3(F): Vote Result: APPROVED F. Movie Screen Package for Civic Center EMERGENCY PURCHASES PROVISION AND INSTALLATION OF AUTOMATIC DOORS AT VARIOUS CITY LOCATIONS As a matter of public health to mitigate the spread of the COVID-19 virus, the City has identified various facilities that require automatic, hands free, contactless doors for entrances and exits. The Facilities Maintenance Division of the Public Works Department contacted Door Specialties, Inc., - Automatic Door Sales & Service (Columbus, Georgia) to meet and discuss the project, as well as perform a site visit to inspect all locations. There are approximately thirty (30) facilities that either require replacement or new automatic doors. The doors installed will be either automatic swing doors or sliding doors based upon Page 5 of 13 the location and existing conditions. Doors will be activated by handwave touchless switches or motion/presence sensors. All automatic doors proposed will be hands-free operated and will also comply with NFPA 101 Life Safety Codes and ADA Requirements. After inspecting all the sites, Door Specialties, Inc., determined the approximate cost for the project is $480,285.00. The project completion date is estimated to be December 30, 2020, barring any unforeseen contingencies. Door Specialties, Inc., has performed replacement and repair services for automatic doors currently installed at the Government Center, Public Safety Building and City Services Center. The City Manager approved the emergency purchase on August 18, 2020. Funding is available in the FY21 Budget: General Fund – Public Works – Facilities Maintenance – COVID19-Professional Services; 0101 – 260 – 2700 – MTNT - 6347. MOVIE SCREEN PACKAGE FOR CIVIC CENTER As a matter of public health to mitigate the spread of the COVID-19 virus, the Civic Center has identified the need to purchase a movie screen package to be used during Council meetings to provide large screen viewing access for citizens attending the live Council meetings and to be used for outdoor drive-in movie events held at the Civic Center. The City has temporarily transformed the Civic Center into City Council chambers. This transformation required the purchase of various technology/equipment, to include audio visual equipment, furniture, etc. The monitors that were purchased are small and cannot be seen by citizens in the upper level of the Civic Center arena. For citizens in the upper level of the arena, city officials are so far away and spread out it is difficult to determine who is talking. The City must offer citizens a similar quality and experience at these COVID-19 City Council meetings that they were accustom to when meetings were held in the state-of-the-art council chambers at the CSC. In order to have that experience and see the Mayor, members of Council and those on public agenda when they are speaking, a big screen monitor is needed as soon as possible. Additionally, since the Civic Center is being used as the City Council Chambers, it is hindering the Civic Center from having any social distanced events inside the arena. Consequently, the Civic Center is having a series of outdoor drive-in movies to give citizens the opportunity to enjoy some socially distanced activities during the remainder of the summer and early fall. Columbus Tape and Video provided the portable City Council meeting system to the City; consequently, the Civic Center contacted the vendor to provide a quote for the indoor/outdoor movie screen package. The total cost is estimated at $47,500.00. The vendor will provide the equipment, as well as train City staff on its setup, use, teardown and storage. The City Manager approved the emergency purchase on August 19, 2020. Funding is available from the Friends of Columbus for the Civic Center. Page 6 of 13 4. UPDATES AND PRESENTATIONS A. Sales Tax Collection Update - Angelica Alexander, Finance Director. No Action Taken B. Cares Act Update - Pam Hodge, Deputy City Manager and Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT August 28, 2020 1. Bus Advertising (Annual Contract) – RFP No. 21-0002 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals for exterior and/or interior bus advertising for METRA Transit System. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. 2. Traffic Signal Equipment (Annual Contract) – RFP No. 21-0004 Scope of RFP The Columbus Consolidated Government is seeking proposals for Traffic Signal Equipment to be provided to the Engineering Department /Traffic Division on an “as needed” basis. The term of the contract shall be for one (1) year, with the option to renew for four (4) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. September 2, 2020 1. Pest Control Services (Annual Contract) – RFB No. 21-0005 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking proposals to provide pest control services for one-hundred and one (101) City owned buildings. Contract requirements include the control of pests including mites, ticks, spiders, rodent, roaches, ants, reptiles, bats, fleas, etc. The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. Page 7 of 13 September 9, 2020 1. COVID-19 Facility Decontamination Services/METRA (Annual Contract) – RFB No. 21-0009 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to perform COVID-19 facility decontamination services on an “as needed” basis for the Department of Transportation/METRA. The contract term shall be for three (3) years with no renewal options. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A resolution cancelling the September 1, 2020 Proclamation Session. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Evelyn Woodson from the August 11, 2020 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: RECEIVED AND APPROVED 3. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses processed during the month of July 2020 and approving the same. Clerk of Council’s Agenda #4: Vote Result: CONFIRMED appointment of Brenda DeRamus to fill the unexpired term of Dr. Carole Rutland. 4. MEDICAL CENTER HOSPITAL AUTHORITY: Letter from Michael Gorum, Chairman advising that the Medical Center Hospital Authority voted to elect Ms. Brenda DeRamus to fill the unexpired term of Dr. Carole Rutland with a term ending date of December 31, 2021. Page 8 of 13 Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Board of Tax Assessors, #27-20 and #28-20 Board of Elections and Registration, March 5, May 7, and June 9, 2020 Mayor’s Commission on Reentry, March 14, April 22, June 10, July 15, and August 19, 2019 Mayor’s Commission on Reentry, September 16, October 21, November 18, and December 16, 2019 Public Safety Advisory Commission, January 24, August 15, and September 19, 2019 Public Safety Advisory Commission, October 22, and November 19, 2019 BOARD APPOINTMENTS- ACTION REQUESTED: 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): NOMINATION: Mayor Henderson nominated Jonathan Payne to succeed himself; Vote Result: CONFIRMED appointment of Jonathan Payne. A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Jonathan Payne- Interested in serving another term (Mayor’s Appointment) Term Expires: October 24, 2020 Eligible to succeed These terms are three years. Board meets monthly. Clerk of Council’s Agenda #6(B): NOMINATION: Mayor Henderson nominated Pete Temesgen to succeed himself; Vote Result: CONFIRMED appointment of Pete Temesgen. Page 9 of 13  B. PUBLIC SAFETY ADVISORY COMMISSION: Pete Temesgen- Interested in serving another term (Mayor’s Appointment) Term Expires: October 31, 2020 Eligible to succeed These terms are three years. Board meets monthly. 7. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): NOMINATION: Councilor Garrett nominated David Rohwedder to succeed Julio Portillo; Vote Result: CONFIRMED appointment of David Rohwedder as the District 8 Representative. A. PUBLIC SAFETY ADVISORY COMMISSION: Dothel Edwards, Jr. (District 2- Davis) Term Expires: October 31, 2020 Not Eligible to succeed Geraldine Buckner (District 4- Tucker) Term Expires: October 31, 2020 Not Eligible to succeed Bill Ward (District 6- Allen) Term Expires: October 31, 2020 Eligible to succeed Julio Portillo- Nominating David Rohwedder to succeed (District 8- Garrett) Term Expires: October 31, 2020 Eligible to succeed Tyson Begly (District 10- House) Term Expires: October 31, 2020 Eligible to succeed These terms are three years. Board meets monthly. Page 10 of 13 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): NOMINATION: Councilor Woodson nominated Dr. Jean Waguespack to succeed herself. A. ANIMAL CONTROL ADVISORY BOARD: Dr. Rene LeFranc (Council’s Appointment) Veterinarian Association Term Expires: October 15, 2019 Resigned Dr. Jean Waguespack- Interested in serving another term (Council’s Appointment) Veterinarian Association Term Expires: October 15, 2020 Eligible to succeed Carla Anthony Open for Nominations Term Expires: October 15, 2020 (Council’s Appointment) Not Eligible to succeed Carol Bassett Open for Nominations Term Expires: October 15, 2020 (Council’s Appointment) Resigned These terms are two years. Board meets as needed. Women: 7 Senatorial District 15: 1 Senatorial District 29: 6 Clerk of Council’s Agenda #8(B): NOMINATION: Councilor House nominated Bobby Peters, Barbara Pierce and Robert Poydasheff to succeed themselves. Page 11 of 13  B. BOARD OF HONOR: Bobby Peters- Interested in serving another term Open for Nominations Term Expires: October 31, 2020 (Council’s Appointment) Eligible to succeed Barbara Pierce- Interested in serving another term Open for Nominations Term Expires: October 31, 2020 (Council’s Appointment) Eligible to succeed Robert Poydasheff- Interested in serving another term Open for Nominations Term Expires: October 31, 2020 (Council’s Appointment) Eligible to succeed These terms are four years. Board meets as needed. Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Agenda #8(C): NOMINATION: Councilor Woodson nominated Robert Battle to succeed himself. C. UPTOWN FACADE BOARD: Robert Battle- Interested in serving another term (Council’s Appointment) Uptown Business Association Term Expires: October 31, 2020 Eligible to succeed Roger Stinson (Council’s Appointment) Uptown Business Association Term Expires: October 31, 2020 Not Eligible to succeed These terms are three years. Board meets monthly. Page 12 of 13  Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the August 25, 2020 Regular Meeting, seconded by Councilor Garrett and carried unanimously by the ten members present, with the time being 8:18 p.m. Page 13 of 13