Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center September 22, 2020 400 4th Street, Arena Floor 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors R. Walker Garrett, John M. House, Bruce Huff, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis and Judy W. Thomas were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Sharon at New Covenant Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson Mayor’s Agenda Item #1: Vote Result: APPROVED MINUTES 1. Approval of minutes for the September 8, 2020 Council Meeting and Executive Session. UPDATES: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda Item #3: No Action Taken 3. Census 2020 REQUESTS FOR AUTHORIZATION: Mayor’s Agenda Item #4: Vote Result: APPROVED 4. Request Authorization for Departmental Audit of the District Attorney’s Office- John Redmond, Internal Auditor & Compliance Officer Mayor’s Agenda Item #5: Vote Result: APPROVED 5. Request Authorization for Departmental Audit of the Columbus Golf Authority- John Redmond, Internal Auditor & Compliance Officer CITY ATTORNEY’S AGENDA ORDINANCES: City Attorney’s Agenda #1: Vote Result: DENIED 1. 2nd Reading - REZN-05-20-1775: An ordinance rezoning 0.13 acres located at 2900 11th Avenue (parcel id # 015-010-006). The current zoning is SFR4 (Single Family Residential 4). The proposed zoning is RMF1 (Residential Multifamily 1). The proposed use is Triplex. The Planning Advisory Commission recommends denial based on the Staff Report and previous rezonings of the property; and the Planning Department recommends denial based on previous rezonings completed in in 2017 at the request of Waverly Terrace Historic Page 2 of 9  District residents to move towards Single Family Residential Housing. The applicant is Matthew Hagerty. (Councilor Woodson) City Attorney’s Agenda #2: PUBLIC HEARING HELD: No Action Taken 2. 1st Reading - REZN-07-20-2197: An ordinance rezoning 0.66 acres located at 7290D Blackmon Road (parcel id # 101-030-007). The current zoning is GC (General Commercial). The proposed zoning is RE1 (Residential Estate 1). The proposed use is Detention Pond. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Ben Billings. (Councilor Allen) RESOLUTIONS: City Attorney’s Agenda #3: Vote Result: APPROVED 3. Resolution - A Resolution expressing appreciation to the Domestic Violence Roundtable participants and applauding their efforts to combat the cycle of domestic violence in Columbus, Georgia and around the globe. (Councilor Huff) PUBLIC AGENDA 1. Ms. Teresa L. Jones, Re: The reckless discharge of firearms. No Action Taken 2. Mr. Chris Breault, Re: Comment and discussion for furthering community agenda and improvement. Not Present 3. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Adding women to boards and commissions. Not Present 4. Ms. Shawna N. Love, representing Boyz 2 Men Development, Inc., Re: A program to benefit the youth. No Action Taken 5. Mr. Lever Baker, Re: The enforcement of the noise ordinance. No Action Taken Page 3 of 9 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Interpretation Panels for Martin Luther King, Jr. Outdoor Learning Trail Approval is requested for the verbiage, appearance, and location of the proposed eleven panels depicting the history of African Americans to be installed along the Martin Luther King, Jr. Outdoor Learning Trail as submitted by the Omega Lambda Iota Social Action and Scholarship Foundation (OLISASF). City Manager’s Agenda #2: Vote Result: APPROVED 2. Authorization to Enter into an Agreement with GDOT for the Acquisition of Certain Property for Right of Way Purposes The Georgia Department of Transportation (GDOT) has requested that the city enter into an agreement to handle the negotiations with Mt. Pilgrim Baptist Church for the necessary right of way needed for the I-185/Cusseta/Old Cusseta Road project. This project is funded entirely under the Transportation Investment Act (TIA) of 2012. City Manager’s Agenda #3: Vote Result: APPROVED 3. Retired Volunteer Service Program Approval is requested to submit an application and if approved, accept funds from the Corporation for National and Community Service to run the RSVP program in our area and to amend the Multi-Governmental Fund by the amount of the grant awarded. The grant amount will be determined by the (CNCS) with a match amount from the City of Columbus up to $10,000.00, of which the funds are in-kind services in the form of salary and wages. The grant amount requested is approximately $47,500 or otherwise awarded, to be used to implement the program. Page 4 of 9 City Manager’s Agenda #4: DELAYED by City Manager 4. Public Art MOU – Advocacy thru Art Approval is requested for the approval of an agreement between Columbus Consolidated Government and Columbus State University for an Advocacy thru Arts Mural Project at 18th Street and 5th Avenue. City Manager’s Agenda #5: Vote Result: APPROVED 5. Golden Park Lease Agreement Approval is requested to accept a lease agreement between the City and Golden Park Restoration Inc. (GPR) for the use of Golden Park Baseball Complex. The Lessee shall commit to upgrade/repair and invest in Golden Park at least One Hundred Thousand Dollars ($100,000). 6. PURCHASES City Manager’s Agenda #6(A): Vote Result: APPROVED A. Switched Ethernet Service City Manager’s Agenda #6(B): Vote Result: APPROVED B. Bus Route Signs & Poles (Annual Contract) – RFB No. 21-0001 City Manager’s Agenda #6(C): Vote Result: APPROVED C. Electronic Validating Fareboxes for METRA 7. UPDATES AND PRESENTATIONS A. Payroll Tax Deferral Update - Angelica Alexander, Finance Director. No Action Taken B. CARES Act Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT September 23, 2020 1. Pest Control Services (Annual Contract) – RFB No. 21-0005 Scope of Bid Page 5 of 9  Provide pest control services for one-hundred and one (101) City owned buildings. Contract requirements include the control of pests including mites, ticks, spiders, rodent, roaches, ants, reptiles, bats, fleas, etc. The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. September 30, 2020 1. Additional Transit Enhancements (Annual Contract) – RFB No. 21-0002 Scope of Bid Provide additional transit enhancement items to METRA Transit System on an as-needed basis. The items include 32-gallon trash receptacles and jumbo horizontal message centers. The contract term shall be for three (3) years. October 30, 2020 1. Redevelopment Opportunity for Farmers Market – RFP No. 21-0005 Scope of RFP Columbus Consolidated Government is seeking proposals from experienced, creative architects, building and real estate development firms OR a philanthropic individual or nonprofit group to present a redevelopment plan for adaptive reuse of the Former Georgia State Farmers Market. The redevelopment plan shall be consistent with applicable deed restrictions. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A resolution excusing Councilor Bruce Huff from the September 8, 2020 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Charmaine Crabb from the September 22, 2020 Council Meeting. Page 6 of 9 Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Judy Thomas from the September 22, 2020 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Family & Children Services, April 26, May 10 & August 16, 2018 Board of Family & Children Services, January 17, March 21 and April 17, 2019 Board of Tax Assessors, #31-20 Board of Zoning Appeals, August 5, 2020 Commission on International Relations & Cultural Liaison Encounters, August 18, 2020 Columbus Ironworks Convention & Trade Center Authority, June 25 and July 23, 2020 Development Authority, August 6, 2020 Personnel Review Board, September 16, 2020 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Liliana McDaniel (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2020 Does not desire reappointment The seat listed above is a four-year term. Board meets monthly. Page 7 of 9 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED appointment of Julee Fryer to succeed Carol Bassett on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Ms. Julee Fryer was nominated to succeed Ms. Carol Bassett. (Councilor House’s nominee) New Term expires: October 15, 2022. 7. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): NOMINATION: Mayor Pro Tem Allen nominated (Retired) Major Stanley Swiney; Vote Result: CONFIRMED appointment of (Retired) Major Stanley Swiney to succeed Bill Ward on the Public Safety Advisory Commission. A. PUBLIC SAFETY ADVISORY COMMISSION: Dothel Edwards, Jr. (District 2- Davis) Term Expires: October 31, 2020 Not Eligible to succeed Geraldine Buckner (District 4- Tucker) Term Expires: October 31, 2020 Not Eligible to succeed Bill Ward (District 6- Allen) Term Expires: October 31, 2020 Eligible to succeed These terms are three years. Board meets monthly. Page 8 of 9 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): NOMINATION: Councilor House nominated Channon Emery. A. ANIMAL CONTROL ADVISORY BOARD: Carla Anthony Open for Nominations Term Expires: October 15, 2020 (Council’s Appointment) Not Eligible to succeed Councilor House is nominating Channon Emery to succeed Ms. Carla Anthony These terms are two years. Board meets as needed. KEEP COLUMBUS BEAUTIFUL COMMISSION: Councilor Huff nominated Tracy Walton-King for one of the expired at-large seats on the Keep Columbus Beautiful Commission. UPCOMING BOARD APPOINTMENTS A. Charter Review Commission With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the September 22, 2020 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the six members present, with Councilors Barnes, Crabb, Davis and Thomas being absent for the meeting, and the time being 7:40 p.m. Page 9 of 9