Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center October 13, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Evelyn “Mimi” Woodson was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Joseph E. Baker of St. James A.M.E Church PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the September 29, 2020 Council Work Session / Budget Review Meeting. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda Item #3: No Action Taken 3. Census 2020 PRESENTATION: Mayor’s Agenda Item #4: No Action Taken 4. Grants Audit Report. (Presented by John Redmond, Internal Auditor & Compliance Officer) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: DELAYED 1. 1st Reading - REZN-07-20-2105: An ordinance rezoning .81 acre of land located at 1700 10th Street (parcel id # 017-007-001). The current zoning is RO (Residential-Office). The proposed zoning is GC (General Commercial). The proposed use is a convenience store with gas sales. The Planning Advisory Commission recommends denial based on inconsistency with the City's Comprehensive Plan and Future Land Use. The Planning Department recommends conditional approval based on compatibility with existing land uses and adjacent GC (General Commercial) zonings. The applicant is Rob McKenna. (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: DELAYED 2. 1st Reading - REZN-07-20-2248: An ordinance rezoning .24 acre of land located at 849 Brighton Road (parcel id # 066-036-043). The current zoning is GC (General Commercial). The proposed zoning is SFR3 (Single Family Residential 3). The proposed Page 2 of 16  use is a Personal Care Home, Type I. The Planning Advisory Commission and the Planning Department recommend approval. The applicant is Madalin Brayboy. (Councilor Barnes) City Attorney’s Agenda #3: PUBLIC HEARING HELD: No Action Taken 3. 1st Reading - An ordinance providing for the demolition of structures; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 1st Reading - An ordinance extending a State of Public Health Emergency in Columbus, Georgia through November 10, 2020; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #5: Vote Result: APPROVED 5. Resolution - A Resolution expressing our support for and request that a Veterans Administration Clinic in Columbus, Georgia be named in honor of former Mayor Robert S. Poydasheff as a fitting memorial for his service to the Columbus, Georgia community, our nation's soldiers and our country. (Columbus Council) City Attorney’s Agenda #6: Vote Result: APPROVED 6. Resolution - A Resolution commending and congratulating Assistant Police Chief Gil Slouchick upon his retirement; and expression of our deep appreciation for his 44 years of service to the citizens of Columbus, Georgia. (Councilor House) PUBLIC AGENDA 1. Mr. Farnsworth Coleman, representing Pat’s Place, Re: The noise complaints from train traveling near his Bed and Breakfast. No Action Taken Page 3 of 16 CITY MANAGER'S AGENDA 1. 2020 Legislative Agenda Approval is requested of the resolution for the 2021 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. City Manager’s Agenda #1 (1): Vote Result: APPROVED (1) Approval is requested to amend state law to provide that all local elected officials, including constitutional officers, be elected on non-partisan primary ballots. City Manager’s Agenda #1 (2): Vote Result: APPROVED (2) A resolution requesting that the Local Legislative Delegation introduce legislation to amend the county Special Purpose Local Option Sales Tax (SPLOST) to allow that consolidated governments may allocate up to 5% of the tax levied to the maintenance of the capital outlay projects approved by the referendum. City Manager’s Agenda #1 (3): Vote Result: APPROVED (3) A resolution requesting that the legislative delegation support efforts to exempt military retiree pay from state income tax in order to attract military retirees to Columbus, Georgia as recommended by the Greater Columbus, Georgia Chamber of Commerce. City Manager’s Agenda #1 (4): Vote Result: APPROVED (4) A resolution advocating support to include specific funding in the state budget for this D.O.T. Project, for an extension of I-14 to and through Columbus, Georgia and take any appropriate legislative action concerning this highway extension. City Manager’s Agenda #1 (5): Vote Result: APPROVED (5) The Columbus Consolidated Government is requesting the local legislative delegation support HB 347 or similar legislation to amend OCGA Section 48-7-40.33 so as to shorten the original performance period from the current 12 months to 18 weeks; reduce the spending threshold from $500,000 to $100,000 in the aggregate during a taxable year; and further clarify parameters that define tier one and tier two counties in said legislation so as to provide additional allowance for the applicable incentive. Page 4 of 16 City Manager’s Agenda #1 (6): Vote Result: APPROVED (6) The Columbus Consolidated Government is requesting that the local legislative delegation encourage all possible legislative actions which would encourage negotiations with Alabama and other neighboring states to provide that the laws of each State would be amended to provide for reciprocal sovereign immunity so that local governmental officials carrying out duties and operating vehicles in neighboring States would have the same or similar sovereign immunity protections that they have under Georgia Law. City Manager’s Agenda #1 (7): Vote Result: APPROVED (7) The Columbus Consolidated Government is requesting that the legislative delegation introduce legislation amending O.C.G.A. § 48-2-15 to allow Georgia cities access to tax information as needed when local governing authorities finance or tax officials have need of said tax information in the discharge of their official duties. City Manager’s Agenda #1 (8): Vote Result: APPROVED (8) The requirement to be a health care professional or health service administrator is very limiting in the choice that hospices have when hiring administrators. There are many qualified candidates who have backgrounds that would suit them to successfully lead a hospice; some in other areas of health care and some in completely different fields. Leadership qualities can be found in many areas and this requirement excludes qualified candidates. City Manager’s Agenda #2: Vote Result: DELAYED 2. Camp David RV Resort Lessor Agreement and Georgia Power Easement Approval is requested of a Lessor Agreement, Georgia Power Easement, and any other documents pertaining to Historic Westville, Inc sublessor, Camp David RV Resort. The MOA between the City and Historic Westville, Inc will remain the same. Camp David RV Resort will bring in increased tourism, property taxes, and lease payments for Tract B. The use of this property will relieve the City of responsibility to maintain the property and return a portion to the tax rolls. The Lease for Tract B states that once a certificate of occupancy for an RV Park and on the first day of the first month after the granting thereof, Historic Westville, Inc. shall begin payment of an annual rental of $1,200.00 per year for each lease year hereunder. Annual rent shall be reviewed every three years thereafter, with Historic Westville, Inc. Page 5 of 16 City Manager’s Agenda #3: Vote Result: DELAYED 3. Public Art MOU – Advocacy thru Art Approval is requested for the approval of an agreement between Columbus Consolidated Government and Columbus State University for an Advocacy thru Arts Mural Project at 18th Street and 5th Avenue. The City will approve the art concept prior to the start of the project. CSU will be financially responsible for all aspects of this project. City Manager’s Agenda #4: Vote Result: APPROVED 4. Donations for Spooktacular Trunk or Treat & More Approval is requested to accept both financial and equipment donations from local business and organizations to be used for decorations and lighting equipment for the Spooktacular Trunk or Treat & More Event. City Manager’s Agenda #5: Vote Result: APPROVED 5. 2020 Brownfield Assessment Grant Approval is requested to apply, and if awarded, accept, and amend the Multi-Governmental Fund by the amount awarded up to $300,000 from the Environmental Protection Agency (EPA). The grant funding will be utilized to conduct Brownfield Assessments of properties within the south and midtown areas of Columbus per the attached map. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2020-21 Victims of Crime Act (VOCA) Continuation Grant Approval is requested to authorize the District Attorney’s Victim-Witness Assistance Program to submit and if approved, accept a grant for $417,247 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia along with $104,312 from the 5% Crime Victim Surcharge Fund allocated in the FY21 Budget to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2020 to September 30, 2021. The grant no longer requires the use of volunteers; however, the entire 20% match could be provided with the use of volunteers. Volunteer hours are paid at $15.00 per hour and, after proper submission, will reduce the amount of required cash match from the 5% Crime Victim Surcharge Fund. It is requested that the multi-governmental fund be amended by the amount awarded plus the local match. Page 6 of 16 City Manager’s Agenda #7: Vote Result: APPROVED 7. 2020-21 Victims of Crime Act (VOCA) Compensation Grant Approval is requested to authorize the District Attorney’s Victim-Witness Assistance Program to submit and if approved, accept a grant for $50,049 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia allocated in the FY21 Budget to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2020 to September 30, 2021. This Compensation Advocate Grant has a Match Waiver so there is no request for either a cash match or an In-Kind match. It is requested that the multi-governmental fund be amended by the amount awarded. City Manager’s Agenda #8: Vote Result: APPROVED 8. Elections and Registration Grant for Upcoming Election Approval is requested to accept an award from the Center for Tech and Civic Life in the amount of $412,245, or as otherwise awarded, for personnel and equipment to help the Elections and Registration respond to needs arising as a result of COVID-19 in the upcoming election, and amend the Multi-governmental Fund by the amount awarded. There are no local match funds required. City Manager’s Agenda #9: Vote Result: APPROVED 9. Elections and Registration Grant from USC Schwarzenegger Institute Approval is requested to accept an award from the USC Schwarzenegger Institute Democracy Fund Initiative in the amount of $210,675, or as otherwise awarded, to supplement early voting sites and in-person voting at polling places, to help the Elections and Registration respond to needs arising as a result of COVID-19 in the upcoming election, and amend the Multi-governmental Fund by the amount awarded. There are no local match funds required. City Manager’s Agenda #10: Vote Result: APPROVED 10. 2020-2021 – Crime Victim Assistance Grant Approval is requested to accept a Federal VOCA (Victims of Crimes Act) Grant in the amount of $203,419 or as otherwise awarded from the Georgia Criminal Justice Coordinating Council and approved matching funding and $5,287 from the five percent crime victim surcharge fund for the Solicitor General’s Victim Assistance Program. Page 7 of 16 City Manager’s Agenda #11: Vote Result: DELAYED 11. Grants Management Policy Update Approval is requested by resolution to update the City’s Grants Management Policy. Revisions to the current policy are needed in order to ensure compliance with local, state, and federal rules and regulations pertaining to grants administration and oversight. Minor policy revisions include requiring pay plan classifications for all grant funded positions, prohibition of pay supplements using grant funds, and allowing adopted pay increases as approved by Council if grant funding is available. City Manager’s Agenda #12: Vote Result: APPROVED 12. Transportation Improvements for the Proposed Redevelopment of Woodland Hills Approval is requested for the Harris County Commission to request that the potential traffic impacts as documented in the Traffic Impact Study prepared by Southeastern Engineering, Inc. dated September 25, 2020, for the proposed redevelopment of Woodland Hills in Harris County, be addressed and corrected before the issuance of any permit. The redevelopment of this area has the potential to significantly impact the current interchange at County Line Road and Manchester Expressway (US Alternate 27) causing the area within Muscogee County to become further congested. The resolution also calls for the further coordination of development efforts for this project between our two governments. 13. PURCHASES City Manager’s Agenda #13(A): Vote Result: APPROVED A. COVID-19 Facility Decontamination Services for METRA (Annual Contract) City Manager’s Agenda #13(B): Vote Result: APPROVED B. Payment for Canberra Avenue Guardrails City Manager’s Agenda #13(C): Vote Result: APPROVED C. Payment for Heiferhorn Way Cul-de-Sac City Manager’s Agenda #13(D): Vote Result: APPROVED D. Zero-Turn Mowers – Sourcewell Cooperative Contract City Manager’s Agenda #13(E): Vote Result: APPROVED E. Pest Control Services (Annual Contract) Page 8 of 16  City Manager’s Agenda #13(F): Vote Result: APPROVED F. Traffic Signal Equipment (Annual Contract) City Manager’s Agenda #13(G): Vote Result: APPROVED G. Mott’s Green Plaza P. I. #0015287 (Re-Bid) – RFB No. 21-0007 City Manager’s Agenda #13(H): Vote Result: APPROVED H. Dial-A-Ride Buses for METRA – Georgia Statewide Contract City Manager’s Agenda #13(I): Vote Result: APPROVED I. 29' Low Floor Diesel Buses for METRA – Unified Government of Athens – Clark County, Georgia – Heavy Duty Transit Bus Consortium Contract #00943 City Manager’s Agenda #13(J): Vote Result: APPROVED J. Landscape Materials (Annual Contract) City Manager’s Agenda #13(K): Vote Result: APPROVED K. Genfare Software Support Agreement for Metra City Manager’s Agenda #13(L): Vote Result: APPROVED L. Electrostatic Decontamination Sprayers for Fire & EMS City Manager’s Agenda #13(M): Vote Result: APPROVED M. Washer/Extractors and Dryers for Fire & EMS City Manager’s Agenda #13(N): Vote Result: APPROVED N. Fire Apparatus Maintenance/Repair Services for Fire & EMS and Public Works City Manager’s Agenda #13(O): Vote Result: APPROVED O. Repair of Caterpillar D7E Bulldozer for Public Works City Manager’s Agenda #13(P): Vote Result: APPROVED P. Used Buses for Public Works City Manager’s Agenda #13(Q): Vote Result: APPROVED Q. Contract Amendment for the Technical Upgrade of the Finance/Human Resources/Payroll/Budget Software System Page 9 of 16 14. UPDATES AND PRESENTATIONS A. Internal Audit of Grant Positions Update - Reather Hollowell, Human Resources Director and Angelica Alexander, Finance Director. No Action Taken B. Historic Westville Update - Terra Martinez, Chief of Operations - Historic Westville, Inc. and Julian Singer, Executive Director - Historic Westville, Inc. No Action Taken C. Spooktacular Event Update - Rob Landers, Civic Center Director and Holli Browder, Parks and Recreation Director. No Action Taken D. Poverty Reduction Committee - Tabetha Getz, Executive Director, Columbus 2025, Ben Moser, President and CEO of United Way of the Chattahoochee Valley, Inc. and Belva Dorsey, CEO of Enrichment Services Program, Inc. DELAYED E. Tax Allocation District Midland Commons, JMC Flatrock Partners, LLC – Rick Jones, Planning Director. No Action Taken F. Notice of Riverwalk Closure - Pam Hodge, Deputy City Manager. No Action Taken G. Health Department Update - Pam Hodge, Deputy City Manager and Rosa Evans, METRA Director. No Action Taken H. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT October 21, 2020 1. Asphalt Rubber & Sealant (Annual Contract) – RFB No. 21-0015 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide material for sealing cracks when repairing streets, parking lots and highways, on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by Public Works Department. The contract term will be for two years with the option to renew for three additional twelve- month periods. Page 10 of 16 October 23, 2020 1. Refuse Truck Advertising (Annual Contract) – RFP No. 21-0016 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals for advertising (body wrapping) of refuse trucks for the Public Works Department. The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods October 28, 2020 1. Emergency Medical Supplies (Annual Contract) – RFB No. 21-0013 Scope of Bid Provide various emergency medical supplies on an “as needed” basis to include: Airway Supplies, Intravenous Supplies, Oxygen Delivery Supplies, Bandages, Exposure Control Supplies, OB Supplies, First Aid Supplies, Cardiac Supplies, Exam Gloves and Warehouse Stock including PPE Supplies. The contract term will be for two (2) years with the option to renew for three additional twelve-month periods. October 30, 2020 1. Redevelopment Opportunity for Farmers Market – RFP No. 21-0005 Scope of RFP Columbus Consolidated Government is seeking proposals from experienced, creative architects, building and real estate development firms OR a philanthropic individual or nonprofit group to present a redevelopment plan for adaptive reuse of the Former Georgia State Farmers Market. The redevelopment plan shall be consistent with applicable deed restrictions. November 6, 2020 1. Supplemental Yard Waste Collection Services (Annual Contract) – RFP No. 21-0018 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals for supplemental yard waste collection services. The successful contractor(s) shall provide all equipment and personnel to perform yard waste collection services on five (5) of the City’s fourteen (14) routes. The term of the contract shall be for one (1) year, with the option to renew for four (4) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. Page 11 of 16  2. Mobile Technology System for Waste Collection Vehicles – RFP No. 21-0015 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide a Mobile Technology System for use by the Department of Public Works/Solid Waste and Recycling Collection Division. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A resolution excusing Councilor Glenn Davis from the September 29, 2020 Council Work Session / Budget Review. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Judy Thomas from the September 29, 2020 Council Work Session / Budget Review. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. CRIME PREVENTION BOARD: Mr. Timothy K. Weeks submitted email correspondence resigning from his seat on the Crime Prevention Board as the Senatorial District 29 representative. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Animal Control Advisory Board, June 18, 2020 Board of Elections & Registration, August 11, 2020 Board of Family & Children Services, May 16, 2019 and March 11, 2020 Board of Health, August 26, 2020 Board of Tax Assessors, #32-20, #33-20 and #34-20 Page 12 of 16  Board of Zoning Appeals, August 5, 2020 Development Authority of Columbus, September 10, 2020 Hospital Authority of Columbus, June 30, July 28 and August 25, 2020 Housing Authority of Columbus, August 19, 2020 Mayor’s Commission on Reentry, June 15, July 20 and August 17, 2020 Public Safety Advisory Commission, June 18, July 16 and August 20, 2020 BOARD APPOINTMENTS- ACTION REQUESTED: 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. CHARTER REVIEW COMMISSION: ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) ____________________ (Mayor’s Appointment) Page 13 of 16 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED appointment of Channon Emery to succeed Carla Anthony on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Ms. Channon Emery was nominated to succeed Ms. Carla Anthony. (Councilor House’s nominee) New Term expires: October 15, 2022. Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED appointment of Tracy Walton- King to succeed Ashley Lee on the Keep Columbus Beautiful Commission. B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Tracy Walton-King was nominated to succeed Ms. Ashley Lee (At-Large) seat. (Councilor Huff’s nominee) New Term expires: June 30, 2022. 7. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED appointment of Melvin Tanner, Jr. (District 4), Mike Baker (District 5), Bradley Williams (District 6), Tyson Begly (District 8) and Carmen Rice (District 10) to the Charter Review Commission. A. CHARTER REVIEW COMMISSION: ____________________ (District 1 Appointment- Barnes) ____________________ (District 2 Appointment- Davis) ____________________ (District 3 Appointment- Huff) Melvin Tanner, Jr. (District 4 Appointment- Tucker) Mike Baker (District 5 Appointment- Crabb) Bradley Williams (District 6 Appointment- Allen) ____________________ (District 7 Appointment- Woodson) Tyson Begley (District 8 Appointment- Garrett) ____________________ (District 9 Appointment- Thomas) Carmen Rice (District 10 Appointment- House) Page 14 of 16 Clerk of Council’s Agenda #7(B): Vote Result: CONFIRMED appointment of Pamela Williams to succeed Dothel Edwards, Jr. on the Public Safety Advisory Commission B. PUBLIC SAFETY ADVISORY COMMISSION: Dothel Edwards, Jr.- Nominee Pamela Williams (District 2- Davis) Term Expires: October 31, 2020 Not Eligible to succeed Geraldine Buckner (District 4- Tucker) Term Expires: October 31, 2020 Not Eligible to succeed These terms are three years. Board meets monthly. 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION- AT-LARGE MEMBERS: Larry Derby- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 Cortney Laughlin- Does not desire reappointment Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2020 These are two-year terms. Board meets every other month beginning in February. UPCOMING BOARD APPOINTMENTS A. Airport Commission B. Board of Elections & Registration Page 15 of 16 C. Board of Health D. Board of Tax Assessors E. Cooperative Extension Advisory Board F. Hospital Authority of Columbus G. Housing Authority of Columbus H. Recreation Advisory Board I. Tree Board EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of real estate, seconded by Councilor House and carried unanimously by the eight members present, with Councilor Barnes being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 2:34 p.m. The Regular Meeting reconvened at 3:36 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss real estate matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the October 13, 2020 Regular Meeting, seconded by Councilor Tucker and carried unanimously by the seven members present, with Councilors Barnes and Thomas being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 3:37 p.m. Page 16 of 16