Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Civic Center December 8, 2020 400 4th Street, Arena Floor 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, Bruce Huff and Evelyn “Mimi” Woodson were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Grace Burton-Edwards at St. Thomas Episcopal Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the November 17, 2020 Council Meeting. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA PUBLIC HEARING: City Attorney’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. Public Hearing on request to establish a Tax Allocation Redevelopment District in southwest Columbus to be known as Tax Allocation District #8: South Columbus River District. (Request of R&R Capital Investments, LLC /Neighborworks Columbus) ORDINANCES City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance amending the budget for the Fiscal Year 2021 Beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, and revising the budget for certain cost of living increases; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #3: PUBLIC HEARING HELD: No Action Taken 3. 1st Reading - REZN-07-20-2105: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 3100 Auburn Avenue (parcel # 067-012-017) from GC (General Commercial) with conditions Zoning District to GC (General Commercial) with amended conditions Zoning District. (Councilor Crabb) City Attorney’s Agenda #4: PUBLIC HEARING HELD: No Action Taken 4. 1st Reading- An Ordinance amending Chapter 17 of the Columbus Code by repealing and replacing Article II, Organizational Structure of the Columbus Police Department, Article III, Page 2 of 14  Promotional Procedures, Article IV, Appointive Positions, and Article V, Authorized Personnel, and Interim Provisions, with new provisions; and for other purposes. (Councilor Tucker) City Attorney’s Agenda #5: PUBLIC HEARING HELD: No Action Taken 5. 1st Reading- An ordinance amending Article II of Chapter 11 of the Columbus Code in order to update various organizational and administrative provisions pertaining to the Department of Fire and Emergency Services, and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD: No Action Taken 6. 1st Reading - An Ordinance adopting Human Resources Policy Number 220-1010, Employment Process Policy (Mayor Pro-Tem) City Attorney’s Agenda #7: PUBLIC HEARING HELD: No Action Taken 7. 1st Reading- An ordinance amending certain provisions of the Property Maintenance Code found in Article V of Chapter 8 of the Columbus Code, and for other purposes. (Mayor Pro- Tem) City Attorney’s Agenda #8: PUBLIC HEARING HELD; Vote Result: ADOPTED on 1st Reading 8. 1st Reading – An ordinance extending a State of Public Health Emergency in Columbus, Georgia through January 9, 2021; providing for public meetings to be held using telephonic or video participation; providing authorization for the Mayor to respond to ongoing COVID- 19 developments by Executive Order; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #9: PUBLIC HEARING HELD: No Action Taken 9. 1st Reading - An ordinance amending Section 3-13 of the Columbus Code so as to expand the hours for package sales by retailers of malt beverages, wine, and distilled spirits for consumption off the premises on Sundays; to permit the home delivery of packaged alcoholic beverages in accordance with State Law; and for other purposes. (Mayor Pro-Tem) Page 3 of 14 City Attorney’s Agenda #10: PUBLIC HEARING HELD: No Action Taken 10. 1st Reading – An ordinance amending the budgets for the Fiscal Year 2020 by appropriating amounts in each fund for various operational activities. RESOLUTIONS City Attorney’s Agenda #11: Vote Result: APPROVED 11. A Resolution honoring Pat Hunter for her many years of service on the Muscogee County Board of Tax Assessors and Board of Equalization. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Rena Russell, Re: The collection efforts of the Revenue Division for an invoice for Emergency Medical Services. No Action Taken 2. Ms. Theresa El-Amin, representing Southern-Anti-Racism Network, Re: Sabbatical to write a book- Columbus: Ten Years of Struggle. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Acceptance of Cash Award – People’s Choice Award, American Association of State Highway and Transportation Officials Approval is requested to accept the cash reward from the American Association of State Highway and Transportation Officials People’s Choice Awards in the amount of $10,000 to be used for general maintenance on the Columbus Riverwalk. Page 4 of 14 City Manager’s Agenda #2: Vote Result: APPROVED 2. FFY2019/FY 2020 Annual Action Plan Substantial Amendment and revision to the FFY 2020/FY2021 Annual Action Plan Approval is requested for the filing of the FFY 2019/FY 2020 Annual Action Plan Substantial Amendment for Entitlement funding for the Community Development Block Grant Corona Virus (CDBG-CV) and submission of a revised FFY 2020/FY2021 Annual Action Plan. City Manager’s Agenda #3: Vote Result: APPROVED 3. Acceptance of Property Donation from Carver Heights Presbyterian Church, Inc. Approval is requested for the acceptance of the donation from Carver Heights Presbyterian Church, Inc. for street repair which will improve the safety of traffic flow in the neighborhood. City Manager’s Agenda #4: Vote Result: APPROVED 4. Donation for Greenpower Electric Car Challenge Approval is requested to receive continuous donations of electric cars and other type donations for the Greenpower Electric Car Challenge. City Manager’s Agenda #5: Vote Result: APPROVED 5. Fundraising by 21 Ace Tennis Events, LLC for Tennis Courts at Lakebottom Park Approval is requested for the approval of the Parks and Recreation Department to accept continuous donations through fundraising from 21 Ace Tennis Events, LLC for the enhancements to the tennis courts at Lakebottom Park. City Manager’s Agenda #6: Vote Result: APPROVED 6. Wi-Fi Internet Rangers Approval is requested to allow Parks and Recreation to partner with the Columbus Technical College Wi-Fi Ranger program to have internet enabled parks so that students may come and download assignments and complete homework. Page 5 of 14 7. PURCHASES City Manager’s Agenda #7(A): Vote Result: APPROVED A. Emergency Medical Supplies (Annual Contract) – RFB No. 21-0013 City Manager’s Agenda #7(B): Vote Result: APPROVED B. Printing Services for Voting Ballots Required for Board of Elections City Manager’s Agenda #7(C): Vote Result: APPROVED C. Hearing and Eye Protection for the Police Department – Cooperative Purchase City Manager’s Agenda #7(D): Vote Result: APPROVED D. Golf Carts for City Golf Courses – Cooperative Purchases City Manager’s Agenda #7(E): Vote Result: APPROVED E. Additional Attachments for a Compact Tracked (Skid Steer) Loader for Public Works – Cooperative Purchase City Manager’s Agenda #7(F): Vote Result: APPROVED F. Fuel Management System Upgrade for Public Works – Cooperative Purchase City Manager’s Agenda #7(G): Vote Result: APPROVED G. Membership Dues for Georgia Municipal Association EMERGENCY PURCHASES 1. Emergency Purchase – Information Only: Provision and Installation of Remote Courtroom Cameras for Jury Trials As a matter of public health to mitigate the spread of the COVID-19 virus, the City has identified the need to purchase five (5) remote courtroom cameras and accessories for jury trials that are scheduled to begin on January 4, 2021. On November 23, 2020, the City Manager approved the emergency purchase of remote courtroom cameras in order for the equipment to be delivered and installed prior to January 4, 2021. The equipment will allow the public to view jury trials in satellite rooms at the Government Center. Page 6 of 14 Sun Video d/b/a Columbus Tape and Video (Columbus, GA) provided the portable City Council meeting system and the indoor/outdoor movie screen package to the Civic Center; consequently, the IT Department and Civic Center contacted the vendor to provide a quote for the remote courtroom cameras. The total cost is estimated at $36,739.75. The vendor will provide, install and program the equipment, as well as, train City staff on its use. Funds are available in the FY21 Budget: General Fund – Miscellaneous – Contingency; 0101 – 590 – 2000 – CONT – 9801. 8. UPDATES AND PRESENTATIONS A. Highside Market Uptown TAD Project Update, Rick Jones, Planning Director, & Chris Woodruff. No Action Taken B. Fund Balance Update - Angelica Alexander, Finance Director No Action Taken ADD-ON RESOLUTIONS: City Manager’s Agenda #9 / Add-On Resolution: Vote Result: APPROVED 9. Elections and Registration Grant for Runoff Election Approval is requested to accept an award from the Center for Tech and Civic Life in the amount of $312,495, or as otherwise awarded, for personnel, equipment and supplies, and facility rental and cleaning to help the Elections and Registration respond to needs arising as a result of COVID- 19 in the upcoming Georgia Senate runoff election and amend the Multi-Governmental Fund by the amount awarded. There are no local match funds required. City Manager’s Agenda #10 / Add-On Resolution: Vote Result: APPROVED 10. Time Task Force Grant Approval is requested to submit and accept a grant from AAA for $2,500, or as otherwise awarded, for the operation of Traffic Incident Management Enforcement, and to amend the Multi- governmental fund by the amount awarded. There is no local match required for this grant. Page 7 of 14  BID ADVERTISEMENT December 11, 2020 1. Pre-employment and Fitness-for-Duty Psychological Evaluation Services (Annual Contract) – RFP No. 21-0020 Scope of RFP Columbus Consolidated Government (the City) is soliciting competitive sealed proposals from experienced, qualified individuals or firms to provide pre-employment and fitness- for-duty psychological evaluation services for the Columbus Police Department and the Muscogee County Sheriff’s Office. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. December 16, 2020 1. Transit Bus Wash System Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking vendors to furnish a completely automatic, friction and touchless combination heavy-duty vehicle wash which washes all types of transit vehicles used by fleet owners for front, roof, chassis, rear and both sides in drive-thru mode. The successful vendor will be required to remove the existing bus wash system before installing the new bus wash system. December 18, 2020 1. Employee Physicals (Annual Contract) – RFP No. 21-0013 Scope of RFP Columbus Consolidated Government (the City) invites qualified firms to submit proposals for employee physicals on an “as needed” basis. The requested services include, but are not limited to pre-employment physicals, periodic employee physical and related health services for use by the Human Resources Department and the Public Safety Departments. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. January 6, 2021 1. Pursuit Car Build Out – RFP No. 21-0006 Scope of Bid The Columbus Consolidated Government (The City) requires the services of a qualified provider on an “as needed” basis to acquire and install the specified equipment into the pursuit vehicles purchased by the City each years, and prepare them for delivery to the City Page 8 of 14  of Columbus at its Fleet Maintenance Shop, as a fully functional pursuit vehicle, for use by one of the Law Enforcement Agencies of the City of Columbus. January 8, 2021 2. Columbus Dragonfly Trails - Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 Scope of Bid This project includes a new concrete multi-use trail that will connect the Riverwalk to the Martin Luther King, Jr. Trail. The new trail will run along 10th Avenue, 11th Street, 6th Avenue, and 10th Street. The work includes reconstruction of existing ramps to the Riverwalk to provide for better pedestrian and cyclist access; curb and gutter; landscaping; signage; and striping. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Certificate of Need Application submitted by Piedmont Healthcare and their joint venture entity Rehabilitation Hospital of Columbus, LLC is proposing to establish a new 40-bed Comprehensive Inpatient Physical Rehabilitation Hospital. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: APPROVED as Amended, adding December 8, 2020. 2. RESOLUTION: A Resolution excusing Councilor Jerry “Pops” Barnes from the November 17, 2020 Council Meeting. Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: A Resolution excusing Councilor Bruce Huff from the December 8, 2020 Council Meeting. Page 9 of 14 Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: A Resolution excusing Councilor Evelyn “Mimi” Woodson from the December 8, 2020 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Email correspondence from Mr. Greg Hudgison resigning from his At-Large seat on this board. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #39-20, #40-20 and #41-20 Board of Water Commissioners, October 19, 2020 Columbus Golf Authority, August 25 and September 15, 2020 Convention & Visitors Bureau, Board of Commissioners, October 21, 2020 Development Authority of Columbus, November 3, 2020 Mayor’s Commission on Reentry, September 21 and October 19, 2020 Public Safety Advisory Commission, September 17 and October 15, 2020 Public Safety Advisory Commission Ordinance Committee, November 16, 2020 Uptown Facade Board, September 21 and October 19, 2020 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMATION of Willie Bellfield, Ben Richardson, Jimmy Elder, Norman Hardman, Chris Woodruff, Alison Dowe, Julio Portillo, Roy Plummer, Ken Henson, Audrey Tillman, Oz Roberts, Pace Halter, Carter Schondelmayer, John Stacy and Gwen Ruff to serve on the Charter Review Commission. Page 10 of 14  A. CHARTER REVIEW COMMISSION: Willie Bellfield (Mayor’s Appointment) Ben Richardson (Mayor’s Appointment) Jimmy Elder (Mayor’s Appointment) Norman Hardman (Mayor’s Appointment) Chris Woodruff (Mayor’s Appointment) Alison Dowe (Mayor’s Appointment) Julio Portillo (Mayor’s Appointment) Roy Plummer (Mayor’s Appointment) Ken Henson (Mayor’s Appointment) Audrey Tillman (Mayor’s Appointment) Oz Roberts (Mayor’s Appointment) Pace Halter (Mayor’s Appointment) Carter Schondelmayer (Mayor’s Appointment) John Stacy (Mayor’s Appointment) Gwen Ruff (Mayor’s Appointment) Clerk of Council’s Agenda #5(B): NOMINATION: Mayor Henderson nominated Sherrika Day; Vote Result: CONFIRMATION of Sherrika Day to fill the unexpired term of Greg Hudgison on the Convention & Visitors Board of Commissioners. Page 11 of 14  B. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Greg Hudgison (Mayor’s Appointment) Resigned At-Large Seat Term Expires: December 31, 2021 Mayor Henderson is nominating Sherrika Day to fill the unexpired term of Greg Hudgison. The term is three-years. Board meets monthly. Women: 4 Senatorial District 15: 4 Senatorial District 29: 3 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMATION of Linda Parker to succeed herself on the Board of Elections & Registration as the Democratic Party Representative. A. BOARD OF ELECTIONS AND REGISTRATION: Ms. Linda Parker is being recommended as the Democratic Party Representative to serve another term of office. New Term expires: December 31, 2024. 7. COUNCIL APPOINTMENT- READY FOR VOTE TABULATION: Clerk of Council’s Agenda #7(A): Vote Result: INCONCLUSIVE, with 5 votes for Art Guin and 2 votes for Dr. Kamesha Harbison; Vote Result: CONFIRMATION of Art Guin to succeed Thomas Forsberg on the Airport Commission. A. AIRPORT COMMISSION: Thomas Forsberg (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2020 Page 12 of 14  *The Columbus Airport Commission has submitted nominees for the seat of Mr. Thomas Forsberg: Mr. Art Guin and Dr. Kamesha Harbison. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 8. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. CHARTER REVIEW COMMISSION: ____________________ (District 2 Appointment- Davis) ____________________ (District 3 Appointment- Huff) Clerk of Council’s Agenda #5(A): No Action Taken B. RECREATION ADVISORY BOARD: Willie Dickerson (District 4- Tucker) Not Eligible to succeed Term Expires: December 31, 2020 John Lawson (District 6- Allen) Not Eligible to succeed Term Expires: December 31, 2019 The terms are five years. Board meets every other month. Page 13 of 14 UPCOMING BOARD APPOINTMENT: A. Historic & Architectural Review Board With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the December 8, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the seven members present, with Councilors Barnes, Huff and Woodson being absent for the meeting, and the time being 1:26 p.m. Page 14 of 14