Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center December 15, 2020 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (arrived at 9:07 a.m.) and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Jimmy Elder at First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the December 8, 2020 Council Meeting. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 RESOLUTION: Mayor’s Agenda Item #3: Vote Result: APPROVED 3. The Dream Lives," Dr. Martin Luther King, Jr. Commemoration Event AUTHORIZATION REQUEST: Mayor’s Agenda Item #4: Vote Result: APPROVED 4. Authorization to Perform Transition/Departmental Audits of Inspection & Codes and Municipal Court. (John Redmond, Internal Auditor & Compliance Officer) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - REZN-07-20-2105: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 3100 Auburn Avenue (parcel # 067-012-017) from GC (General Commercial) with conditions Zoning District to GC (General Commercial) with amended conditions Zoning District. (Councilor Crabb) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending Chapter 17 of the Columbus Code by repealing and replacing Article II, Organizational Structure of the Columbus Police Department, Article III, Promotional Procedures, Article IV, Appointive Positions, and Article V, Authorized Page 2 of 13  Personnel and Interim Provisions, with new provisions; and for other purposes. (Councilor Tucker) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance amending Article II of Chapter 11 of the Columbus Code in order to update various organizational and administrative provisions pertaining to the Department of Fire and Emergency Services; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading - An Ordinance adopting Human Resources Policy Number 220-1010, Employment Process Policy (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An ordinance amending certain provisions of the Property Maintenance Code found in Article V of Chapter 8 of the Columbus Code; and for other purposes. (Mayor Pro- Tem) City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading - An ordinance amending Section 3-13 of the Columbus Code so as to expand the hours for package sales by retailers of malt beverages, wine, and distilled spirits for consumption off the premises on Sundays; to permit the home delivery of packaged alcoholic beverages in accordance with State Law; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #7: Vote Result: ADOPTED 7. 2nd Reading – An ordinance amending the budgets for the Fiscal Year 2020 by appropriating amounts in each fund for various operational activities. Page 3 of 13 City Attorney’s Agenda #8: Vote Result: ADOPTED on 1st Reading 8. 1st Reading - An ordinance amending Ordinance No. 82-29 to revise certain hiring procedures of the Columbus Golf Authority; and for other purposes (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Shannon Hobbs, representing Girl Scout Concharty Council and Troop 50109, Re: The Girl Scout House at Lakebottom Park. No Action Taken 2. Ms. Theresa El-Amin, representing Southern-Anti-Racism Network, Re: Employee Merit System. Not Present 3. Mr. Timothy Veals, Re: There being too much trash on the streets of the neighborhood. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Uptown Tax Allocation District Fund Grant - Hillside Market Approval to grant up to $1,984,269 from the Uptown TAD Fund to provide for infrastructure improvements to develop a mixed-use redevelopment of a blighted area located in the block between 13th and 14th Street and 2nd and 3rd Avenue to be known as Highside Market. City Manager’s Agenda #2: Vote Result: APPROVED 2. GDOT/CCG Partnership for Signalization Projects Approval is requested to submit applications to GDOT for operation and maintenance of signalization of the intersections of Victory Drive (SR 520) and 10th Avenue and the westbound exit ramp at JR Allen Parkway and River Road (SR 219); purchase and installation of signal structures at these locations. Page 4 of 13 City Manager’s Agenda #3: Vote Result: APPROVED 3. Lease Agreement Extension 1807 17th Street — Girl Scouts of Historic Georgia Approval is requested to enter into a lease agreement with the Girl Scouts of Historic Georgia to lease the building at 1807 17th Street for $1 per year for a period of twenty (20) years, beginning January 1, 2021. City Manager’s Agenda #4: Vote Result: APPROVED 4. South Columbus Tax Allocation District Approval is requested to create Columbus, Georgia Consolidated Government Tax Allocation district #8: South Columbus River District; to designate the boundaries of the redevelopment area and tax allocation district; to establish the last known tax increment base and adopt a redevelopment plan for the area; to establish the intent to issue and sell tax allocation bonds as necessary to effectuate the redevelopment of the area; and for other purposes. 5. PURCHASES City Manager’s Agenda #5(A): Vote Result: APPROVED A. Inmate Commissary Services for Muscogee County Prison (Annual Contract) – RFP No. 20-0026 City Manager’s Agenda #5(B): Vote Result: APPROVED B. Environmental Monitoring Services (Annual Contract) – RFP No. 21-0001 City Manager’s Agenda #5(C): Vote Result: APPROVED C. Paper & Plastic Products (Annual Contract) – RFP No. 21-0016 City Manager’s Agenda #5(D): Vote Result: APPROVED D. E-One Active Air Purification Systems for Fire & EMS – Cooperative Purchase City Manager’s Agenda #5(E): Vote Result: APPROVED E. Repair of Dump Truck for Public Works Page 5 of 13  City Manager’s Agenda #5(F): Vote Result: APPROVED F. Side Loader Recycling Trucks for Public Works – Cooperative Purchase City Manager’s Agenda #5(G): Vote Result: APPROVED G. E-One Fire Trucks with Related Equipment for Fire and EMS - Cooperative Purchase City Manager’s Agenda #5(H): Vote Result: APPROVED H. Ambulances with Related Equipment for Fire & EMS – Cooperative Purchase City Manager’s Agenda #5(I): Vote Result: APPROVED I. Shopfax Software Upgrade and Mobile Computer Wands for Public Works City Manager’s Agenda #5(J): Vote Result: APPROVED J. Grab-All (Knuckle Boom) Truck for Public Works 6. UPDATES AND PRESENTATIONS A. Truth Spring Workforce Program, Carrie Strickland. No Action Taken B. CCG Audit Process Update - Angelica Alexander, Finance Director. No Action Taken C. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT December 16, 2020 1. Fuel Pumps and Control – RFP No. 21-0017 A Recommended Non-Mandatory Pre-Proposal Site Inspection will be held on Wednesday, December 16, 2020 beginning at 9:00 AM, and continuing until all locations have been toured. Those interested in attending should complete the Attendance Confirmation Form found on page 12. Those not interested in attending due to Covid-19 are still encouraged to submit their proposals. For those attending the site inspection, masks will be required, and social distancing will be mandatory. Page 6 of 13 December 18, 2020 1. Employee Physicals (Annual Contract) – RFP No. 21-0013 Scope of RFP Columbus Consolidated Government (the City) invites qualified firms to submit proposals for employee physicals on an “as needed” basis. The requested services include, but are not limited to pre-employment physicals, periodic employee physical and related health services for use by the Human Resources Department and the Public Safety Departments. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Pre-employment and Fitness-for-Duty Psychological Evaluation Services (Annual Contract) – RFP No. 21-0020 Scope of RFP Columbus Consolidated Government (the City) is soliciting competitive sealed proposals from experienced, qualified individuals or firms to provide pre-employment and fitness- for-duty psychological evaluation services for the Columbus Police Department and the Muscogee County Sheriff’s Office. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 3. Transit Bus Wash System – RFB No. 21-0010 A Non-Mandatory Site Visit is scheduled for 10:00 AM on Friday, December 18, 2020. Vendors convene at the METRA Administrative Building located at 814 Linwood Boulevard, Columbus, GA. January 6, 2021 1. Pursuit Car Build Out – RFP No. 21-0006 Scope of RFP The Columbus Consolidated Government (The City) requires the services of a qualified provider, on an “as needed” basis, to acquire and install the specified equipment into the pursuit vehicles purchased by the City and prepare them for delivery to the Fleet Maintenance Shop, as a fully functional pursuit vehicle, for use by one of the Law Enforcement Agencies of the City of Columbus. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 7 of 13 January 8, 2021 1. Columbus Dragonfly Trails - Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 Scope of Bid This project includes a new concrete multi-use trail that will connect the Riverwalk to the Martin Luther King, Jr. Trail. The new trail will run along 10th Avenue, 11th Street, 6th Avenue, and 10th Street. The work includes reconstruction of existing ramps to the Riverwalk to provide for better pedestrian and cyclist access; curb and gutter; landscaping; signage; and striping. January 13, 2021 2. Transit Bus Wash System – RFB No. 21-0010 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking vendors to furnish a completely automatic, friction and touchless combination heavy-duty vehicle wash which washes all types of transit vehicles used by fleet owners for front, roof, chassis, rear and both sides in drive-thru mode. The successful vendor will be required to remove the existing bus wash system before installing the new bus wash system. 3. Fuel Pumps and Control – RFP No. 21-0017 Scope of RFP The City of Columbus, Georgia is seeking proposals for the supply and installation of fuel pumps and fuel controls for City operations. All pumps should be able to continue operation in the event of a loss of electrical power (generator). CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution changing the meeting schedule for the month of January 2021 by cancelling the January 5, 2021 Proclamation Session and, in lieu of, hold a Regular Council Meeting on January 5, 2021 at 9:00 a.m. and to cancel the January 12, 2021 Regular Council Meeting. Page 8 of 13 Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. FINANCE REPORT RESOLUTION: A resolution receiving the report of the Director of Finance concerning certain alcoholic beverage licenses processed during the month of November 2020 and approving the same. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #42-20 Keep Columbus Beautiful Commission, December 3 and 8, 2020 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Liliana McDaniel (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2020 Does not desire reappointment The seat listed above is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 Page 9 of 13 6. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): Nomination: Councilor Davis nominated Alton Russell as the District 2 Representative; Vote Result: CONFIRMATION of Alton Russell to serve on the Charter Review Commission; Nomination: Councilor Huff nominated Vivian Creighton Bishop as the District 3 Representative; Vote Result: CONFIRMATION of Vivian Creighton Bishop to serve on the Charter Review Commission. A. CHARTER REVIEW COMMISSION: ____________________ (District 2 Appointment- Davis) ____________________ (District 3 Appointment- Huff) Clerk of Council’s Agenda #6(B): Nomination: Councilor Tucker nominated Tracy Belt as the District 4 Representative; Vote Result: CONFIRMED appointment of Tracy Belt to succeed Valerie Thompson on the Community Development Advisory Council. B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Valerie Thompson (Council District 4- Tucker) Not Eligible to succeed Term Expires: March 27, 2020 Councilor Tucker is nominating Tracy Belt to succeed Valerie Thompson as the District 4 Representative. Clerk of Council’s Agenda #6(C): Nomination: Councilor Tucker nominated Rodney Lawrence to serve as the District 4 Representative; Vote Result: CONFIRMED appointment of Rodney Lawrence to succeed Willie Dickerson to serve on the Recreation Advisory Board. Page 10 of 13  C. RECREATION ADVISORY BOARD: Willie Dickerson (District 4- Tucker) Not Eligible to succeed Term Expires: December 31, 2020 John Lawson (District 6- Allen) Not Eligible to succeed Term Expired: December 31, 2019 The terms are five years. Board meets every other month. Councilor Tucker is nominating Rodney Lawrence to succeed Mr. Willie Dickerson as the District 4 Representative. 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. COOPERATIVE EXTENSION ADVISORY BOARD: Brenda Foreman Open for Nominations Not Interested in Serving another term (Council’s Appointment) Term Expires: December 31, 2020 Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 This is a six-year term. Board meets quarterly. Page 11 of 13 Clerk of Council’s Agenda #7(B): Nomination: Councilor Woodson nominated Libby Smith to serve another term as the Historic District Resident on the Historic & Architectural Review Board. B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Libby Smith – Interested in serving another term Open for Nominations Historic District Resident (Council’s Appointment) Term Expires: January 31, 2021 Leslie Heard Jones Open for Nominations Historic District Resident (Council’s Appointment) Not Eligible to serving another term Term Expires: January 31, 2021 Robert Anderson Open for Nominations Liberty Cultural Center, Inc. (Council’s Appointment) Not Eligible to serving another term Term Expires: January 31, 2021 Women: 7 Senatorial District 15: 10 Senatorial District 29: 1 These are three-year terms. Board meets monthly. Clerk of Council’s Agenda #7(C): No Action Taken C. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expires: December 31, 2020 Page 12 of 13  Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expires: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expires: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the December 15, 2020 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members present, with the time being 12:05 p.m. Page 13 of 13