Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center January 5, 2021 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay and Clerk of Council Sandra T. Davis were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Dr. Ron Cottle at Ron Cottle Ministries of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson OATHS OF OFFICE ADMINISTERED BY SUPERIOR COURT JUDGE GIL MCBRIDE: Mayor’s Agenda Item #1: No Action Taken 1. Councilor Glenn Davis – District 2 Councilor Toyia Tucker – District 4 Councilor R. Gary Allen – District 6  Councilor R. Walker Garrett – District 8 Councilor John House – District 10 At-Large OATHS OF OTHER ELECTED OFFICIALS: Mayor’s Agenda Item #2: No Action Taken 2. Sheriff Gregory Countryman MINUTES Mayor’s Agenda Item #3: Vote Result: APPROVED 3. Approval of minutes for the December 15, 2020 Council Meeting. UPDATE: Mayor’s Agenda Item #4: No Action Taken 4. An update on COVID-19 CITY ATTORNEY’S AGENDA ORGANIZATIONAL MEETING: City Attorney’s Agenda #1: Vote Result: APPROVED appointment of R. Gary Allen as Mayor Pro Tem. 1. A resolution appointing a Mayor Pro-Tem for a term of two years. City Attorney’s Agenda #2: Vote Result: APPROVED appointment of Sandra T. Davis as Clerk of Council 2. A resolution appointing a Clerk of Council for a term of two years. Page 2 of 11 City Attorney’s Agenda #3: Vote Result: APPROVED appointment of Lindsey G. McLemore as Deputy Clerk of Council 3. A resolution appointing a Deputy Clerk of Council for a term of two years. RESOLUTIONS City Attorney’s Agenda #4: Vote Result: APPROVED 4. A Resolution designating additional temporary alternative locations for all Superior, State, Municipal, and Magistrate Courts sitting in Muscogee County to hold proceedings during the COVID-19 emergency and reopening period. (Mayor Pro Tem) City Attorney’s Agenda #4: Vote Result: APPROVED 5. A Resolution congratulating Calvary Christian School on winning the 2020 State Class GAPPS11Highschool Football Championship and commending those who started and developed the football program at Calvary Christian School. (Mayor Pro Tem) ADD-ON: City Attorney’s Agenda Add-On Ordinance: Vote Result: ADOPTED on 1st Reading An ordinance extending a State of Emergency in Columbus, Georgia; providing for public meetings to be held using telephone or video participation; providing authorization for the Mayor to respond to ongoing COVID-19 developments by Executive Order; and for other purposes. PUBLIC AGENDA 1. Mr. Robert Roth, Re: A depiction of the historical monuments and statutes. Not Present 2. Mr. Michael Miller, Re: Animal rights and the removal from the owner. No Action Taken 3. Ms. Fernanda Edge, on behalf of Michael Miller, Re: Animal rights and owners’ rights. Not Present Page 3 of 11 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Upgrades to Psalmond Road Ballfields Approval is requested to accept a donation from Northern Little league to grade, repair and reshape the fields at Psalmond Road Park. The approximate cost for these updates is $7,500. City Manager’s Agenda #2: Vote Result: APPROVED 2. Truth Spring, Inc. - ADD-ON Approval is requested to enter into an agreement with the Truth Spring, the Development Authority and the Columbus Consolidated Government to provide funding for the Truth Spring Workforce Program. The budget for Year 1 of the program is $422,800. The request from the city is $100,000 with the balance generated by private donations. Potential income to help offset the cost is to sell or rent properties that are renovated. Funding will be provided from the Economic Development Fund. 3. PURCHASES City Manager’s Agenda #3(A): Vote Result: APPROVED A. Provision and Installation of Wireless Projectors with Accessories for the Columbus Convention and Trade Center City Manager’s Agenda #3(B): Vote Result: APPROVED B. Provision and Installation of Automatic Sliding Doors for the Columbus Convention and Trade Center City Manager’s Agenda #3(C): Vote Result: APPROVED C. Electronic Validating Fareboxes for METRA City Manager’s Agenda #3(D): Vote Result: APPROVED D. Dial-A-Ride Buses for METRA – Georgia Statewide Contract Page 4 of 11  City Manager’s Agenda #3(E): Vote Result: APPROVED E. 29’ Low-Floor Diesel Buses for Metra – Cooperative Purchase City Manager’s Agenda #3(F): Vote Result: APPROVED F. Grab-All Trucks for Public Works – Cooperative Contract City Manager’s Agenda #3(G): Vote Result: APPROVED G. Contract Extension for Pursuit Vehicle Build Out (Annual Contract) – RFP No. 13-0017 City Manager’s Agenda #3(H): Vote Result: APPROVED H. Firefighter Cancer Insurance Policy Renewal BID ADVERTISEMENT January 6, 2021 1. Pursuit Vehicle Build Out (Annual Contract) – RFP No. 21-0006 Scope of RFP The Columbus Consolidated Government (The City) requires the services of a qualified provider, on an “as needed” basis, to acquire and install the specified equipment into pursuit vehicles purchased by the City and prepare them for delivery to the Fleet Maintenance Shop, as a fully functional pursuit vehicle, for use by one of the Public Safety Agencies of the City of Columbus. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. January 8, 2021 1. Columbus Dragonfly Trails - Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 Scope of Bid This project includes a new concrete multi-use trail that will connect the Riverwalk to the Martin Luther King, Jr. Trail. The new trail will run along 10th Avenue, 11th Street, 6th Avenue, and 10th Street. The work includes reconstruction of existing ramps to the Riverwalk to provide for better pedestrian and cyclist access; curb and gutter; landscaping; signage; and striping Page 5 of 11 January 13, 2021 1. Transit Bus Wash System – RFB No. 21-0010 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking a vendor to furnish a completely automatic, friction and touchless combination heavy-duty vehicle wash system which washes all types of transit vehicles used by METRA. The system shall accommodate the front, roof, chassis, rear and both sides of vehicles in drive-thru mode. The successful vendor will be required to remove the existing bus wash system before installing the new bus wash system. 2. Fuel Pumps and Control – RFP No. 21-0017 Scope of RFP The City of Columbus, Georgia is seeking proposals for the supply and installation of fuel pumps and fuel controls for City operations. All pumps should be able to continue operation in the event of a loss of electrical power (generator). January 20, 2021 1. Removal & Recycling/Reuse, Scrap Metal, Bulky Items & Similar Material from Columbus Landfill and Other City Locations (Annual Contract) – RFB No. 21-0019 Scope of Bid Provide removal and recycling/reuse of scrap metal, bulky items & similar materials from the Columbus Landfill(s) and other City locations. A percentage per ton will be paid by the contractor to the City for all material removed or received. The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. January 22, 2021 1. Executive Recruitment Services (Annual Contract) – RFP No. 21-0024 Scope of RFP Columbus Consolidated Government (the City) is requesting executive search firms, interested in being on a comprehensive recruitment list, to assist the City in in recruiting for various executive governmental positions, such as: Fire/EMS Chief, Police Chief, City Attorney, Community Reinvestment Director, etc. Firms must specialize in providing recruitment services for local and/or state governmental entities. The contract period shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 6 of 11 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: An email correspondence from Ms. Shikha Shah resigning from her seat. Clerk of Council’s Agenda #2: Vote Result: SEAT DECLARED VACANT 2. COLUMBUS GOLF COURSE AUTHORITY: An email correspondence requesting that the seat of Mr. Mario Davis be declared vacant due to the lack of attendance. Clerk of Council’s Agenda #3: Vote Result: APPROVED as amended, to include the dates being postponed until February and the courses being held online. 3. TRAVEL AUTHORIZATION REQUEST: A Request for Travel Authorization for Councilor Toyia Tucker to attend the ACCG “Kick Off Your CORE” 2021 Winter Session of the Lifelong Learning Academy in January 2021. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Airport Commission, October 28, 2020 Board of Tax Assessors, #43-20, #44-20 and #45-20 Board of Water Commissioners, November 16, 2020 Housing Authority of Columbus, October 21, 2020 Mayor’s Commission on Reentry, November 16, 2020 Public Safety Advisory Commission, October 15, 2020 Uptown Facade Board, November 16, 2020 Page 7 of 11 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Liliana McDaniel (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2020 Does not desire reappointment The seat listed above is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): CONFIRMED reappointment of Libby Smith. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Ms. Libby Smith was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: January 31, 2024 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. BOARD OF HONOR: late Robert Poydasheff Open for Nominations Term Expires: October 31, 2024 (Council’s Appointment) Page 8 of 11  Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 All of the members must be former elected officials of Muscogee County. This is a four-year term. Board meets as needed. Clerk of Council’s Agenda #7(B): No Action Taken B. COOPERATIVE EXTENSION ADVISORY BOARD: Brenda Foreman Open for Nominations Not Interested in Serving another term (Council’s Appointment) Term Expired: December 31, 2020 Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 This is a six-year term. Board meets quarterly. Councilor Davis is nominating Sharayah Davis to succeed Brenda Foreman Clerk of Council’s Agenda #7(C): No Action Taken C. HISTORIC & ARCHITECTURAL REVIEW BOARD: Leslie Heard Jones Open for Nominations Historic District Resident (Council’s Appointment) Not Eligible to serving another term Term Expires: January 31, 2021 Page 9 of 11  Robert Anderson Open for Nominations Liberty Cultural Center, Inc. (Council’s Appointment) Not Eligible to serving another term Term Expires: January 31, 2021 Women: 7 Senatorial District 15: 10 Senatorial District 29: 1 These are three-year terms. Board meets monthly. Clerk of Council’s Agenda #7(D): No Action Taken D. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 Page 10 of 11 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the January 5, 2021 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 11:25 a.m. Page 11 of 11