Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center February 9, 2021 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, Assistant City Attorney Lucy Sheftall, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Bruce Huff and Judy W. Thomas were absent. City Attorney Clifton Fay was also absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Neil Richardson at SafeHouse Ministries of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the January 26, 2021 Council Meeting. UPDATES: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda Item #3: No Action Taken 3. PROCLAMATION: Jim Arendt Day RECEIVING: Jim Arendt CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading-REZN 11-20-2912: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 2357 Warm Springs Road and 3705, 3713, 3721, 3803, 3809, 3817, 3823, and 3829 Gurley Drive from RO (Residential Office) Zoning District with conditions to GC (General Commercial) Zoning District with amended conditions. (Councilor Garrett) (As Amended) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending the budgets for the fiscal year 2020 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #3: PUBLIC HEARING HELD: DELAYED at the request of Councilor Davis, bringing back on 1st Reading for the meeting on February 23, 2021. Page 2 of 15 3. 1st Reading- An ordinance amending Section 14-68.1 of the Columbus Code so as to add a provision limiting bowhunting to properties of at least ten acres in size; and for other purposes. (Councilor Davis) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An Ordinance amending Human Resources Policy Number 220-506, Alcohol and Drug Free Workplace Policy. (Mayor Pro-Tem) ADD-ON RESOLUTION City Attorney’s Agenda - Add-On Resolution: Vote Result: APPROVED Resolution - To amend Resolution No.161-20 authorizing payment of attorney's fees which may be incurred for legal services rendered regarding various city issues during fiscal year 2021. (Request of Tax Commissioner) PUBLIC AGENDA 1. Ms. Annette Adams, Re: A request to amend Code of Ordinances to no longer require city permits to expire when the rabies vaccination expires. Not Present 2. Mr. Jason Gibson, representing the Columbus Lions, Re: An update on the Columbus Lions’ community programs past / present and the plans for the next fifteen years. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. FY22 Holiday Schedule Approval is requested to approve the Holiday Schedule for the FY22 Budget Year. It is recommended that Friday, December 24, 2021 be designated as the floating holiday. Page 3 of 15 City Manager’s Agenda #2: Vote Result: APPROVED 2. Road Improvement, Safety and Alternative Transportation Projects Approval is requested to proceed with executing and funding the pre-construction requirements for Road Improvement, Safety, and Alternative Transportation Projects funded through the Other Local Option Sales Tax (OLOST), Transportation Special Purpose Local Option Sales Tax (TSPLOST), TSPLOST Discretionary Funds, State of Georgia, Department of Transportation Z230 funds, and the Paving Fund to include right of way acquisition and agreements, permanent and temporary construction easements, utility relocation, environmental mitigation and other necessary agreements to prepare projects for construction. City Manager’s Agenda #3: Vote Result: APPROVED 3. FEMA - Assistance to Firefighters Grant Approval is requested to apply for and accept a grant in the amount of $1,170.664.55 or as otherwise awarded from the FEMA Assistance to Firefighters Grant. If awarded, a 10% local match of $117,066.45 will be required in the FY 2022 budget with amendment made to the Multi- Government Fund by the award amount. Funds will be requested from FEMA Assistance to Firefighters Grant for the purchase of (166) Self-Contained-Breathing-Apparatus (SCBA) (includes - harness, face piece, and 2-4500 air cylinders), (199) additional face pieces, (147) ID tags, (2) tag reader, (142) rechargeable batteries, and (26) six-bay battery chargers. City Manager’s Agenda #4: Vote Result: APPROVED 4. Columbus Police Department - Various Financial Donations Approval is requested to accept three financial donations totaling $6,510.00 given in support of the Columbus Police Department. Funds have been donated to the Columbus Police Department from three separate donors. Mr. Adalberto S. Bran, DBA Ottos Tires N More, donated $5,000.00 to show their support of the entire Columbus Police Department; Ms. Earlene Jenkins donated $10.00 to show her support for the Department; and the Four G’s Charitable Trust donated $1,500 designated specifically for the Columbus Police Department’s Burglary/Theft Unit to honor the Investigative Services Division. Page 4 of 15 City Manager’s Agenda #5: Vote Result: APPROVED 5. Firehouse Subs Public Safety Foundation Grant Approval is requested to apply for and accept a grant in the amount of $23,000.00 or as otherwise awarded from the Firehouse Subs Public Safety Foundation Grant. There are no matching funds required. The Multi-Governmental Fund will be amended by the amount of the award. Funds will be requested from Firehouse Subs Public Safety Foundation Grant for the purchase of two (2) jet skis. City Manager’s Agenda #6(A-I): Vote Result: APPROVED 6. PURCHASES A. Cubicles for Police Department Record Room B. Transit Bus Wash System – RFB No. 21-0010 C. Contract Extension for Public Safety Pre-employment Psychological Evaluation Services (Annual Contract) – RFP No. 15-0016 D. Ford F150 for Facilities Maintenance – Georgia Statewide Contract E. Ford F150 for Solid Waste Collection – Georgia Statewide Contract F. Automatic External Monitor/Defibrillators and Accessories for Fire/Ems G. System Upgrade Agreement for the City’s P25 Radio System H. VESTA 7 System Upgrade for E-911 I. Meals for Election Poll Workers 7. UPDATES AND PRESENTATIONS A. Columbus Airport Economic Development Report - Amber Clark, Airport Director. No Action Taken B. Inspections and Code Department Update - Ryan Pruett, Inspections and Codes Director. No Action Taken Page 5 of 15 City Manager’s Agenda #7(C): Vote Result: APPROVED oral resolution to the Recorder’s Court Judges expressing the City Council’s zero tolerance to littering and dumping of trash in the City of Columbus. C. Clean Up Columbus - Lisa Goodwin, Deputy City Manager. D. Uptown Parking Considerations - Lisa Goodwin, Deputy City Manager. No Action Taken E. Lessons Learned During COVID-19 - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT February 19, 2021 1. Columbus Dragonfly Trails - Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 Scope of Bid This project includes a new concrete multi-use trail that will connect the Riverwalk to the Martin Luther King, Jr. Trail. The new trail will run along 10th Avenue, 11th Street, 6th Avenue, and 10th Street. The work includes reconstruction of existing ramps to the Riverwalk to provide for better pedestrian and cyclist access; curb and gutter; landscaping; signage; and striping. 2. Automotive Body Repair & Paint Services (Annual Contract) – RFP No. 21-0027 Provide automotive body repair and paint services for all type vehicles utilized by various departments. The services will be utilized on an “as needed” basis. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. February 24, 2021 1. Carpet – RFB No. 21-0023 Scope of Bid Provide carpet (roll and tile and base) and installation services for various offices at the Government Center and other City Facilities. The products and services will be procured on an “as needed” basis. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 6 of 15  2. Employee Service Award Pins – RFB 21-0020 Columbus Consolidated Government is requesting bids from qualified vendors to provide employee service award pins to the Human Resources Department on an “as needed” basis. The contract term will be for two years with the option to renew for three additional twelve- month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: Refer to the Board of Honor. 1. HONORARY DESIGNATION: An Honorary Street Designation Application submitted by Ms. Gail Thompkins to honor Mr. Ed Snell, Jr. to be located at 8th Street between Illges Road and Rigdon Road. (The request is to send to Board of Honor) Clerk of Council’s Item #2: Vote Result: CONFIRMED appointment of Jennings Chester, Warner Kennon, Jr. and Sarah Banks-Lang to succeed themselves on the Hospital Authority of Columbus. 2. HOSPITAL AUTHORITY OF COLUMBUS: Letter from Mr. Kenneth M. Henson, Jr. advising that the Hospital Authority of Columbus has elected; Jennings Chester, Warner Kennon, Jr., and Sarah Banks-Lang to serve another term of office. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #01-21 and #02-21 Budget Review Committee, January 26, 2021 Columbus Board of Health, December 2, 2020 Columbus Golf Course Authority, November 17, 2020 Commission on International Relations & Cultural Liaison Encounters, October 20, 2020 Commission on International Relations & Cultural Liaison Encounters, November 17, 2020 Page 7 of 15  Development Authority, January 7 and 19, 2021 Hospital Authority of Columbus, October 27, 2020 Personnel Review Board, January 21, 2021 Clerk of Council’s Add-On Item: Vote Result: APPROVED ADD-ON RESOLUTION: A resolution excusing the absence of Councilor Bruce Huff from the February 9, 2021 Council Meeting. Clerk of Council’s Add-On Item: Vote Result: APPROVED ADD-ON RESOLUTION: A resolution excusing the absence of Councilor Judy W. Thomas from the February 9, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): Nomination: Mayor Henderson renominated Renee Sturkie; Vote Result: CONFIRMED appointment of Renee Sturkie to succeed herself on the Building Authority of Columbus. A. BUILDING AUTHORITY OF COLUMBUS: Renee Sturkie- Interested in serving another term (Mayor’s Appointment) Eligible to serve another term Term Expires: March 25, 2021 Mayor Henderson is nominating Renee Sturkie to serve another term of office. Page 8 of 15 Clerk of Council’s Item #4(B): Nomination: Mayor Henderson renominated Orrin Hergott; Vote Result: CONFIRMED appointment of Orrin Hergott to succeed himself as the Columbus Hockey Association Representative. B. CIVIC CENTER ADVISORY BOARD: Orrin Hergott (Mayor’s Appointment) Columbus Hockey Assoc. Representative Eligible to serve another term Term Expires: March 1, 2021 Mayor Henderson is nominating Orrin Hergott to serve another term of office. Clerk of Council’s Item #4(C): Nomination: Mayor Henderson nominated Crystal Pendleton Shahid; Vote Result: CONFIRMED appointment of Crystal Pendleton Shahid to fill the position of Liliana McDaniel on the Pension Fund, Employees’ Board of Trustees. C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Liliana McDaniel (Mayor’s Appointment) Business Community Representative Term Expired: June 30, 2020 Does not desire reappointment The seat listed above is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 4 Senatorial District 29: 6 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #5(A): Vote Result: CONFIRMED appointment of Robert Anderson to succeed himself on the Historic & Architectural Review Board. Page 9 of 15  A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Mr. Robert Anderson was nominated to serve another term of office as recommended by the Liberty Cultural Center, Inc. (Councilor Woodson’s nominee) New Term expires: January 31, 2024 Clerk of Council’s Item #5(B): Vote Result: CONFIRMED appointment of Cesar Bautista to succeed Roger Stinson to serve as an Uptown Business Association Representative on the Uptown Facade Board. B. UPTOWN FACADE BOARD: Mr. Cesar Bautista was nominated to succeed Mr. Roger Stinson as recommended by the Uptown Business Association. (Councilor Woodson’s nominee) New Term expires: October 31, 2023 6. COUNCIL’S APPOINTMENTS- VOTE TABULATION: Clerk of Council’s Item #6(A): Vote Result: INCONCLUSIVE, with three votes for Vivian Creighton Bishop and four votes for Seth Harp. A. BOARD OF HONOR: late Robert Poydasheff Open for Nominations Term Expires: October 31, 2024 (Council’s Appointment) Councilor Woodson nominated Vivian Creighton Bishop Councilor House nominated Mr. Seth Harp All of the members must be former elected officials of Muscogee County. Clerk of Council’s Item #6(B): Vote Result: CONFIRMED appointment of Dr. Alonzo Jones, Sr. to fill the seat of Mario Davis on the Golf Course Authority, with six votes for Dr. Alonzo Jones, Sr. and two votes for Tommy Nobles. Page 10 of 15  B. COLUMBUS GOLF COURSE AUTHORITY: Mario Davis Open for Nominations Seat declared vacant (Council’s Appointment) Term Expires: June 30, 2022 Councilor Davis nominated Dr. Alonzo Jones, Sr. Councilor Thomas nominated Mr. Mike Harrelson Councilor Crabb nominated Mr. Tommy Nobles 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #7(A): No Action Taken A. BOARD OF ZONING APPEALS: Tomeika Farley Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Terry “Gene” Fields Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Ty Harrison Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 These are three-year terms. Board meets monthly. Page 11 of 15 Clerk of Council’s Item #7(B): Nomination: Councilor Woodson nominated Leila Carr and Vincent Allen to serve another term on the Building Authority of Columbus. B. BUILDING AUTHORITY OF COLUMBUS: Leila Carr- Interested in serving another term Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 24, 2021 Vincent Allen Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 24, 2021 Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 These are two-year terms. Board meets as needed Clerk of Council’s Item #7(C): Nomination: Councilor Garrett nominated Samantha Wooden to serve another term on CIRCLE. C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Samantha Wooden- Interested in serving another term Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 1, 2021 Rose Spencer Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 1, 2021 Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 Page 12 of 15  These are four-year terms. Board meets monthly Clerk of Council’s Item #7(D): No Action Taken D. HISTORIC & ARCHITECTURAL REVIEW BOARD: Leslie Heard Jones Open for Nominations Historic District Resident (Council’s Appointment) Not Eligible to serving another term Term Expires: January 31, 2021 Women: 7 Senatorial District 15: 10 Senatorial District 29: 1 These are three-year terms. Board meets monthly. Clerk of Council’s Item #7(E): Nominations: Councilor Woodson nominated James Dudley to serve another term; Councilor House nominated Pat Weekley to succeed Robert Bollinger and Councilor Crabb nominated Brad Baker to succeed Joseph Brannan on the Planning Advisory Commission. E. PLANNING ADVISORY COMMISSION: James Dudley- Interested in serving another term Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Robert Bollinger Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Joseph Brannan Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Page 13 of 15  Councilor House is nominating Pat Weekley for the seat of Robert Bollinger. Councilor Crabb is nominating Brad Baker for the seat of Joseph Brannan. Women: 2 Senatorial District 15: 7 Senatorial District 29: 2 These are three-year terms. Board meets twice a month. Clerk of Council’s Item #7(F): No Action Taken F. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 Page 14 of 15 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the February 9, 2021 Regular Meeting, seconded by Councilor Davis and carried unanimously by the eight members present, with Councilors Huff and Thomas being absent for the meeting, and the time being 12:08 p.m. Page 15 of 15