Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center February 23, 2021 801 Front Avenue, South Hall 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 5:34 p.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Donald Killins at Hallelujah Praise and Worship Center of SafeHouse Ministries of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson REVOCATION HEARING: Mayor’s Agenda Item #1: Vote Result: APPROVED TO REVOKE LICENSE 1. The Finance Department- Revenue Division’s recommendation to revoke the alcoholic beverage license of Mr. Joseph R. Philippe d/b/a Ayden Lounge Bar and Restaurant. MINUTES Mayor’s Agenda Item #2: Vote Result: APPROVED 2. Approval of minutes for the February 9, 2021 Council Meeting. UPDATES: Mayor’s Agenda Item #3: No Action Taken 3. An update on COVID-19 Mayor’s Agenda Item #4: No Action Taken 4. Ft. Benning Update Major General Patrick J. Donahoe, Commanding General COLUMBUS GOVERNMENT EMPLOYEE RECOGNITION: Mayor’s Agenda Item #5: No Action Taken 5. EMPLOYEE RECOGNITION: Felton Grant Planning Department CITY ATTORNEY’S AGENDA ORDINANCES: City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An ordinance amending Human Resources Policy Number 220-506, Alcohol and Drug Free Workplace Policy. (Mayor Pro-Tem) Page 2 of 14 City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading: REZN-12-20-3086 - An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to amend certain sections of the Unified Development Ordinance of the Columbus Codes to revise Table 2.1.1. and Table 2.2.2 to delete certain Townhouse and Multifamily property development regulations in the HIST zoning district. (Mayor Pro-Tem) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading: REZN-12-20-3087- An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2730 Manchester Expressway (parcel # 069-014-005 / 005A / 006 / 006A / 007 / 008 / 019 / 020 / 023 / 024) from NC (Neighborhood Commercial) and SFR3 (Single Family Residential 3) Zoning District to GC (General Commercial) Zoning District with conditions. (Councilor Garrett) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading: REZN-12-20-3088 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2744 Warm Springs Road (parcel # 069-019-009) from RO (Residential Office) Zoning District to GC (General Commercial) Zoning District with conditions. (Councilor Garrett) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading: REZN-12-20-3178 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1421 6th Avenue from LMI (Light Manufacturing / Industrial) Zoning District to UPT (Uptown) Zoning District. (Councilor Woodson) City Attorney’s Agenda #6: PUBLIC HEARING HELD Page 3 of 14 6. 1st Reading: REZN-12-20-3180 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3518 Gentian Boulevard from NC (Neighborhood Commercial) Zoning District to RO (Residential Office) Zoning District. (Councilor Crabb) City Attorney’s Agenda #7: Vote Result: ADOPTED 7. 1st Reading: An ordinance amending Ordinance No. 20-018, the budget for the Fiscal Year 2021, to reclassify certain positions in the Inspections and Code Department of the Consolidated Government of Columbus, Georgia; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #8: Vote Result: ADOPTED 8. 1st Reading: An ordinance extending the business and occupation tax licensing deadline established by local law for the year 2021; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #9: Vote Result: APPROVED 9. A resolution encouraging participation in litter clean-up initiatives and requesting judicial assistance in enforcing anti-littering laws. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Dorcas Woody, representing Georgia Strong Families- Columbus Health Department, Re: Information on Georgia Strong Families that serves the families in Muscogee County. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The murders in the city. No Action Taken Page 4 of 14 Oral Resolution- CARVER PARK- CHANGE OF HOURS: Vote Result: APPROVED oral resolution to change the hours of Carver Park to 7:00 a.m. to 7:00 p.m. CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Lease Extension Agreement 4505 Buena Vista Road — Synovus Bank Approval is requested to enter into a lease agreement extension with Synovus Bank to lease the property at 4505 Buena Vista Road for $1.00 per year for a period of five (5) years, beginning February 9, 2021. City Manager’s Agenda #2: Vote Result: APPROVED 2. Memorandum of Agreement (MOA) with the Housing Authority of Columbus, Georgia, and the State Historic Preservation Office (SHPO) Approval is requested to execute a Memorandum of Agreement (MOA) with the Housing Authority of Columbus, Georgia and the State Historic Preservation Office (SHPO) for archival photographic recordation.to be conducted at Elizabeth Canty Homes Building 704. The City Manager's signature is required because the City of Columbus is the federal grantee of U.S. Department of Housing and Urban Development dollars. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY2022 Family Connection Grant Approval is requested to authorize the City Manager as Fiscal Agent, submit an application, and if approved, accept funds from the Georgia Department of Human Services for a Family Connection grant in the amount of $48,000, with no local match required, and to amend the Family Connection Fund 0985 by the amount of the grant awarded. The Children, Youth and Family Coalition exists to provide Family Connection activities in order to improve child health, including reduced incidences of teenage pregnancy, child abuse, neglect and other risk factors that impact on the well-being of Columbus children, youth and families. Page 5 of 14 City Manager’s Agenda #4: Vote Result: APPROVED 4. State Criminal Alien Assistance Program Grant Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) grant from the U.S. Department of Justice for Fiscal Year 2022, in the amount of $45,690, or as otherwise awarded, with no local match required, and amend the SCAAP project budget by the amount of the award. SCAAP provides funding to local law enforcement agencies to cover certain costs associated with the incarceration of undocumented criminal aliens. City Manager’s Agenda #5: Vote Result: APPROVED 5. FY2022 FTA 5307 Grant Application for Capital and Planning Assistant Approval is requested to authorize the Department of Transportation /METRA to apply to the Federal Transit Administration (FTA) for capital and planning grants in the amount of $2,526,077 or otherwise awarded. Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with the FTA. City Manager’s Agenda #6: Vote Result: APPROVED 6. Soliciting Interest for Animal Control Services Approval is requested to issue a request for qualifications soliciting interest from licensed animal rescues for the purpose of determining whether contracting out Animal Control Services would be feasible and beneficial to the CCG. ADD-ON RESOLUTION: City Manager’s Agenda Add-On Item: Vote Result: APPROVED Community School Strategy MOU – Add On Approval is requested to participate in a memorandum of understanding and intent regarding a community school strategy system. The Community School Strategy is a system of partnerships that links schools with academic, enrichment, health, and social service programs so that Page 6 of 14 students and families succeed, and the community is strengthened. Parties enter the MOU to document a shared vision that every student and family have access to needed services that support educational success. The MOU would not require any direct funding of the City, but would allow the City to collaborate in furthering a community-based strategy approach to school related issues and assist in eligibility for a United Way grant application. City Manager’s Agenda #7(A-F): Vote Result: APPROVED 7. PURCHASES A. Removal & Recycling/Reuse, Scrap Metal, Bulky Items & Similar Material from Columbus Landfill and Other City Locations (Annual Contract) – RFB No. 21-0019 B. On-Demand On-Site Secure Shredding Services (Annual Contract) – RFB No. 21-0012 C. Taser Training Cartridges for Police Department D. Traffic Signal Equipment (Annual Contract) – RFP No. 21-0004 E. Redevelopment Opportunity for Farmers Market – RFP No. 21-0005 F. Grab-All Truck for Public Works – Cooperative Contract 8. UPDATES AND PRESENTATIONS A. Sports Council Update - Merri Sherman, CSEE. No Action Taken B. Coroner’s Office Update – Buddy Bryan, Coroner. Action Taken: APPROVED additional $7,200 in funding for the Coroner’s FY 2021 Budget BID ADVERTISEMENT February 23, 2021 1. Roofing Services at Haygood Recreation Center – RFB No. 21-0022 A Mandatory Site Visit is scheduled at 9:00 AM on Tuesday, February 23, 2021. Vendors shall convene at the Haygood Recreation Center, which is located at 1100 Cusseta Road, Page 7 of 14  Columbus, Georgia 31901. Attendees are required to wear face masks and observe social distancing. February 24, 2021 1. Carpet – RFB No. 21-0023 Scope of Bid Provide carpet (roll and tile and base) and installation services for various offices at the Government Center and other City Facilities. The products and services will be procured on an “as needed” basis. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Employee Service Award Pins – RFB 21-0020 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide employee service award pins to the Human Resources Department on an “as needed” basis. The contract term will be for two years with the option to renew for three additional twelve- month periods. March 10, 2021 1. Roofing Services at Haygood Recreation Center – RFB No. 21-0022 Scope of Bid Provide all labor, equipment, and materials to install a standing seam metal roof system at the Haygood Recreation Center. March 12, 2021 1. Consulting Services for Employee Benefit Plans (Annual Contract) – RFP No. 21- 0028 Scope of RFP Columbus Consolidated Government is soliciting competitive proposals from experienced, qualified benefits management firm to strategically plan, broker, implement, and support its employee benefit programs. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month period. Page 8 of 14 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution cancelling the March 2, 2021 Proclamation Session. Clerk of Council’s Item #2: Vote Result: RECEIVED 2. Minutes of the following boards: Animal Control Advisory Board, October 7, 2020 Board of Tax Assessors, #03-21 and #04-21 Building Authority of Columbus, December 03, 2019 Convention & Visitors Board of Commissioners, January 20, 2021 Family & Children Services, January 21, 2021 Housing Authority of Columbus, December 16, 2020 Keep Columbus Beautiful Commission, February 4, 2021 Planning Advisory Commission, December 16, 2020 and January 20, 2021 Uptown Facade Board, December 15, 2020 and January 19 & 29, 2021 ADD-ON RESOLUTION: Clerk of Council’s Add-On Resolution: Vote Result: APPROVED RESOLUTION: A resolution excusing the absence of Councilor Jerry "Pops" Barnes from the February 23, 2021 Council Meeting. BOARD APPOINTMENTS- ACTION REQUESTED: 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Page 9 of 14 Clerk of Council’s Item #3(A): Vote Result: CONFIRMED A. BUILDING AUTHORITY OF COLUMBUS: Ms. Leila Carr was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: March 24, 2023 Clerk of Council’s Item #3(B): Vote Result: CONFIRMED B. BUILDING AUTHORITY OF COLUMBUS: Mr. Vincent Allen was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: March 24, 2023 Clerk of Council’s Item #3(C): Vote Result: CONFIRMED C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS: Ms. Samantha Wooden was nominated to serve another term of office. (Councilor Garrett’s nominee) New Term expires: March 1, 2025 Clerk of Council’s Item #3(D): Vote Result: CONFIRMED D. PLANNING ADVISORY COMMISSION: Mr. James Dudley was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: March 31, 2024 Clerk of Council’s Item #3(E): Vote Result: CONFIRMED E. PLANNING ADVISORY COMMISSION: Ms. Pat Weekley was nominated to succeed Mr. Robert Bollinger. (Councilor House’s nominee) New Term expires: March 31, 2024 Clerk of Council’s Item #3(F): Vote Result: CONFIRMED F. PLANNING ADVISORY COMMISSION: Mr. Brad Baker was nominated to succeed Mr. Joseph Brannan. (Councilor Crabb’s nominee) New Term expires: March 31, 2024 Page 10 of 14 4. COUNCIL’S APPOINTMENTS- VOTE TABULATION: Clerk of Council’s Item #4(A): Councilor House withdrew his nomination of Seth Harp; Vote Result: CONFIRMED appointment of Vivian Creighton Bishop to succeed the late Robert Poydasheff. A. BOARD OF HONOR: late Robert Poydasheff Open for Nominations Term Expires: October 31, 2024 (Council’s Appointment) Councilor Woodson nominated Vivian Creighton Bishop Councilor House nominated Seth Harp All of the members must be former elected officials of Muscogee County. 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #5(A): NOMINATION: Councilor Huff nominated Tomeika Farley; NOMINATION: Councilor Crabb nominated Kathleen Mullins to succeed Terry “Gene” Fields; NOMINATION: Mayor Pro Tem Allen nominated Douglas Jefcoat to succeed Ty Harrison. A. BOARD OF ZONING APPEALS: Tomeika Farley- Interested in serving another term Open for Nominations Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Terry “Gene” Fields Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Page 11 of 14  Ty Harrison Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 31, 2021 Councilor Crabb is nominating Kathleen Mullins for the seat of Terry “Gene” Fields Mayor Pro Tem Allen is nominating Douglas Jefcoat for the seat of Ty Harrison Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 These are three-year terms. Board meets monthly. Clerk of Council’s Item #5(B): No Action Taken B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Rose Spencer Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 1, 2021 Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 These are four-year terms. Board meets monthly. Clerk of Council’s Item #5(C): NOMINATION: Councilor Crabb nominated Fred Greene to succeed Leslie Heard Jones. Page 12 of 14  C. HISTORIC & ARCHITECTURAL REVIEW BOARD: Leslie Heard Jones Open for Nominations Historic District Resident (Council’s Appointment) Not Eligible to serving another term Term Expired: January 31, 2021 Councilor Crabb is nominating Fred Greene for the seat of Leslie Heard Jones Women: 7 Senatorial District 15: 10 Senatorial District 29: 1 These are three-year terms. Board meets monthly. Clerk of Council’s Item #5(D): No Action Taken D. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Page 13 of 14  Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 UPCOMING BOARD APPOINTMENTS: A. Employees Benefits Committee B. Housing Authority of Columbus With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the February 23, 2021 Regular Meeting, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Barnes being absent for the meeting, and the time being 7:51 p.m. Page 14 of 14