Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center March 9, 2021 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, John M. House, Bruce Huff (arrived at 9:12 a.m.), Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes and R. Walker Garrett were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Reggie Williams at South Columbus United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda Item #1: Vote Result: APPROVED 1. Approval of minutes for the February 23, 2021 Council Meeting. UPDATE: Mayor’s Agenda Item #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda Item #3: No Action Taken 3. PROCLAMATION: Columbus Litter League Day RECEIVING: Charnae Ware, Executive Director Keep Columbus Beautiful PRESENTATION: Mayor’s Agenda Item #4: No Action Taken 4. Audit Results of Clerk of Municipal Court. (Presented by Elizabeth Barfield, Forensic Auditor) CITY ATTORNEY’S AGENDA ORDINANCES: City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading: REZN-12-20-3086 - An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to amend certain sections of the Unified Development Ordinance of the Columbus Codes to revise Table 2.1.1. and Table 2.2.2 to delete certain Townhouse and Multifamily property development regulations in the HIST zoning district. (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading: REZN-12-20-3087 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2730 Manchester Expressway (parcel # 069-014-005 / 005A / 006 / 006A / 007 / Page 2 of 13  008 / 019 / 020 / 023 / 024) from NC (Neighborhood Commercial) and SFR3 (Single Family Residential 3) Zoning District to GC (General Commercial) Zoning District with conditions. (Councilor Garrett) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading: REZN-12-20-3088 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2744 Warm Springs Road (parcel # 069-019-009) from RO (Residential Office) Zoning District to GC (General Commercial) Zoning District with conditions. (Councilor Garrett) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading: REZN-12-20-3178 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1421 6th Avenue from LMI (Light Manufacturing / Industrial) Zoning District to UPT (Uptown) Zoning District. (Councilor Woodson) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading: REZN-12-20-3180 - An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3518 Gentian Boulevard from NC (Neighborhood Commercial) Zoning District to RO (Residential Office) Zoning District. (Councilor Crabb) RESOLUTIONS: City Attorney’s Agenda #6: Vote Result: APPROVED 6. Resolution: Requesting a postage stamp honoring Eugene Jacques Bullard. (Councilor House) ADD-ON RESOLUTION: City Attorney’s Add-On Item: Vote Result: APPROVED Page 3 of 13 Resolution - A resolution authorize the settlement of all damage claims of Melody Palmer stemming from the incident which occurred on November 8, 2018 in the amount of $62,500. PUBLIC AGENDA 1. Ms. Jennifer Le Denney, Re: Crime and Police pay. Cancelled 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The Women's International League for Peace and Freedom was founded in 1915 and there is a branch in Columbus, Georgia. No Action Taken 3. Mr. Edgar Scales, Jr., Re: Weekly garbage collection. Not Present 4. Mr. Ivan Quinones or Representative, on behalf of Backyard Butchers, Re: A request for authorization to extend out an event past the 10-day limit to 30 days. The event will directly benefit a nonprofit (Makewell Project), collecting community food donations and donating unsold product at the end of the event. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Abandonment of a Portion of The Alley Known As 35 1/2 Street East Of 4 th Avenue as Requested by Neighborworks Columbus Approval is requested authorizing the abandonment of a portion of an alley east of 4th Avenue known as 35 ½ Street and authorizing to execute a Quit Claim Deed for all rights, title and interest the City may have in the alleyway to NeighborWorks Columbus. The abandonment is needed in order to combine the alleyway with adjacent residential lots for redevelopment. NeighborWorks will be responsible for reimbursement of all cost associated with the abandonment and property transfer. City Manager’s Agenda #2: Vote Result: APPROVED Page 4 of 13 2. Family Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Family Drug Court up to $300,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2021 to June 30, 2022. City Manager’s Agenda #3: Vote Result: APPROVED 3. Adult Drug Felony Court Approval is requested to submit an application, and if approved, accept $350,703.18 or as otherwise awarded from the Criminal Justice Coordinating Council for the operation of the Muscogee County Adult Felony Drug Court, from July 1, 2021 to June 30, 2022 and to amend the Multi-governmental Fund by $350,703.18 or as otherwise awarded. The City is required to provide a 10% cash matching funds ($36,235.00) to participate in this grant program. This cash match is satisfied in the salary and benefits of a current case manager who is paid for by the City ($36,235.00). City Manager’s Agenda #4: Vote Result: APPROVED 4. Juvenile Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Drug Court up to $300,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2021 to June 30, 2022. City Manager’s Agenda #5: Vote Result: APPROVED 5. Collecting Donations for a City-Wide Easter Egg Hunt Approval is requested to accept donations in the form of gift certificates, checks, gift cards, and cash from sponsors and individuals for the purpose of purchasing supplies for a drive through City- Wide Easter event. The annual Easter Egg Hunt will be on March 27, 2021 from 10 am – 12 pm at Shirley Winston Park located on Steam Mill Road. City Manager’s Agenda #6: Vote Result: APPROVED 6. Donation for Dero Fixit Station Page 5 of 13 Approval is requested to accept a donation of a Dero Fixit Station for the Dragonfly Trail. River Valley Regional, Bicycle Columbus and Dragonfly Trails, Inc. have requested to donate a Dero Fixit Station for the Dragonfly Trail for the use of bikers along the trail. The value of the Dero Fixit Station is approximately $1200 but will be at no cost to the City as it is a donation. City Manager’s Agenda #7(A-F): Vote Result: APPROVED 7. PURCHASES A. Compact SUVs for Tax Assessor’s Office – Cooperative Contract B. Mid-Size SUV for Inspections & Code – Cooperative Contract C. Inmate Work Van for Parks and Recreation – RFB NO. 20-0014 D. Trailer Mounted Attenuators for Public Works – RFB NO. 20-0068 E. Client Success Management and Consulting Services Agreement for the Upgraded Court Management System F. Automotive Body Repair & Paint Services (Annual Contract) – RFP NO. 21-0027 8. UPDATES AND PRESENTATIONS City Manager’s Agenda #8(A): Vote Result: APPROVED the allocation of $25,000 from the Other Local Option Sales Tax (OLOST) to fund an assessment for the Cure Violence Columbus Program; Vote Result: APPROVED to identify and appropriate up to $500,000 that is to be set aside for the Cure Violence Columbus Program upon completion of the approved assessment. A. Cure Violence Committee Update - Reggie Lewis, Cedric Hill and Dr. Asante' Hilts. B. Pools Update - Holli Browder, Parks and Recreation Director. No Action Taken C. Uptown Parking Meters Update - Lisa Goodwin, Deputy City Manager. No Action Taken D. Infrastructure Update - Pam Hodge, Deputy City Manager. No Action Taken E. Demolition Update - Ryan Pruett, Inspections & Codes Director. No Action Taken Page 6 of 13  BID ADVERTISEMENT March 10, 2021 1. Roofing Services at Haygood Recreation Center – RFB No. 21-0022 Scope of Bid Provide all labor, equipment, and materials to install a standing seam metal roof system at the Haygood Recreation Center. March 12, 2021 1. Consulting Services for Employee Benefit Plans (Annual Contract) – RFP No. 21- 0028 Scope of RFP Columbus Consolidated Government is soliciting competitive proposals from experienced, qualified benefits management firm to strategically plan, broker, implement, and support its employee benefit programs. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. March 19, 2021 1. Fleet Maintenance/Truck Shop Services and Repairs (Annual Contract) – RFP No. 21-0023 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide maintenance and repair services required for the City’s truck fleet. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. March 31, 2021 1. Tennis Court Supplies (Annual Contract) – RFP No. 21-0026 Scope of RFB Columbus Consolidated Government (the City) is requesting bids from qualified vendors to provide tennis court supplies on an “as needed” basis to be utilized by the Parks and Recreation Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 7 of 13 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Item #1: Vote Result: APPROVED to forward application to the Board of Honor for consideration. 1. HONORARY DESIGNATION APPLICATION: An Honorary Designation Application was submitted by Councilor John House to name the field at the A. J. McClung Memorial Stadium the “Veterans Memorial Field” in honor of the local citizens that died in the World Wars and to those who have continued to serve in the military. Clerk of Council’s Item #2: Vote Result: RECEIVED 2. BOARD OF ELECTIONS AND REGISTRATION: Letter of Resignation submitted by Ms. Eleanor White resigning from her seat on the Board of Elections and Registration. Clerk of Council’s Item #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #05-21 and #06-21 Columbus Board of Health, January 27, 2021 Columbus Golf Course Authority, January 26, 2021 Columbus Ironworks Convention & Trade Center Authority, January 28, 2021 Commission on International Relations & Cultural Liaison Encounters, January 19, 2021 Employee Benefits Committee, February 26, June 24, August 26 and October 28, 2020 Housing Authority of Columbus, January 20, 2021 Retirees’ Health Benefits Committee, August 19 and November 18, 2020 ADD-ON RESOLUTIONS: Clerk of Council’s Add-On Item: Vote Result: APPROVED RESOLUTION: A resolution excusing the absence of Councilor Jerry "Pops" Barnes from the March 9, 2021 Council Meeting. Page 8 of 13 Clerk of Council’s Add-On Item: Vote Result: APPROVED RESOLUTION: A resolution excusing the absence of Councilor R. Walker Garrett from the March 9, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #4(A): Nomination: Mayor Henderson renominated John Sheftall to succeed himself; Vote Result: CONFIRMED appointment of John Sheftall to serve another term on the Housing Authority of Columbus. A. HOUSING AUTHORITY OF COLUMBUS: Larry Cardin (Mayor’s Appointment) Eligible to serving another term Term Expires: April 30, 2021 John Sheftall (Mayor’s Appointment) Eligible to serving another term Term Expires: April 30, 2021 Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 These are five-year terms. Board meets monthly. 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Item #5(A): Vote Result: CONFIRMED Page 9 of 13  A. BOARD OF ZONING APPEALS: Ms. Tomeika Farley was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: March 31, 2024 Clerk of Council’s Item #5(B): Vote Result: CONFIRMED B. BOARD OF ZONING APPEALS: Ms. Kathleen Mullins was nominated to succeed Mr. Terry “Gene” Fields. (Councilor Crabb’s nominee) New Term expires: March 31, 2024 Clerk of Council’s Item #5(C): Vote Result: CONFIRMED C. BOARD OF ZONING APPEALS: Mr. Douglas Jefcoat was nominated to succeed Mr. Ty Harrison. (Mayor Pro Tem Allen’s nominee) New Term expires: March 31, 2024 Clerk of Council’s Item #5(D): Vote Result: CONFIRMED D. HISTORIC & ARCHITECTURAL REVIEW BOARD: Mr. Fred Greene was nominated to serve in the Historic District Resident seat to succeed Ms. Leslie Heard Jones. (Councilor Crabb’s nominee) New Term expires: January 31, 2024 6. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Item #6(A): No Action Taken A. CIVIC CENTER ADVISORY BOARD: David Cripe - Does not desire reappointment (Council District 6- Allen) Eligible to succeed Term Expired: March 1, 2020 These are three-year terms. Board meets every other month beginning in January. Page 10 of 13 Clerk of Council’s Item #6(B): No Action Taken B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expired: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expired: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. Clerk of Council’s Item #6(C): No Action Taken C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Clerk of Council’s Item #6(D): No Action Taken D. RECREATION ADVISORY BOARD: John Lawson – District 6 Appointment (Council District 6- Allen) Resigned Term Expired: December 31, 2019 This is a five-year term. Board meets every other month. Page 11 of 13 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Item #7(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Rose Spencer Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expires: March 1, 2021 Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 These are four-year terms. Board meets monthly. Clerk of Council’s Item #7(B): Nomination: Councilor Woodson renominated Bill Rawn to succeed himself as the Sworn Officer on the Employee Benefits Committee. B. EMPLOYEE BENEFITS COMMITTEE: Bill Rawn Open for Nominations Sworn Officer (Council’s Appointment) Eligible to serving another term Term Expires: April 30, 2021 Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 The Public Safety members serve two-year terms. Board meets monthly. Page 12 of 13 Clerk of Council’s Item #7(C): No Action Taken C. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the March 9, 2021 Regular Meeting, seconded by Councilor Woodson and carried unanimously by the eight members present, with Councilors Barnes and Garrett being absent for the meeting, and the time being 1:08 p.m. Page 13 of 13