Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center March 23, 2021 801 Front Avenue, South Hall 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (arrived at 5:48 p.m.) and Councilors Jerry “Pops” Barnes, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Charmaine Crabb and Evelyn “Mimi” Woodson were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Jimmy Elder at First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 9, 2021 Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PRESENTATION: Mayor’s Agenda #3: No Action Taken 3. Transition Audit of the Marshal’s Office. (Presented by John Redmond, Internal Auditor & Compliance Officer) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD; Vote Result: APPROVED substitution of proposed ordinance. 1. 1st Reading- REZN-07-20-2104 : An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; to rezone certain properties located at the following addresses from SFR1 (Single Family Residential 1) and NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions: 4947,4951, 4955, 4959,4963, 4967, 4950, 4946, and 4942 Dekalb Drive; 4333,4339,4343,4347,4353,4357, and 4361 Hancock Road; and 8740, 8732, 8724, 8716, and 8708 Veterans Parkway. (Mayor Pro Tem) (continued on 1st Reading from January 26,2021 with proposed amendments) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading: REZN-01-21-0125- An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2925 Manchester Expressway (parcel # 069-008-004 / 022 / 023) from GC (General Commercial) Zoning District to LMI (Light Manufacturing / Industrial) Zoning District. (Councilor Crabb) Page 2 of 12 City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: APPROVED allowing Councilor Garrett to recuse himself from the discussion and vote regarding this item, due to him being an investor in one of the companies applying for the licenses. 3. 1st Reading: REZN-01-21-3244- An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1 and amend Chapter 13 – Definitions. RESOLUTIONS City Attorney’s Agenda #4: Vote Result: APPROVED 4. A resolution authorizing the Columbus Water Works to accept a $13,300,000 Clean Water State Revolving Fund Loan from the Georgia Environmental Finance Authority and authorizing the City Manager to sign necessary documents to facilitate the transaction. (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution authorizing the Columbus Water Works to accept a $24,705,000 Clean Water State Revolving Fund Loan from the Georgia Environmental Finance Authority and authorizing the City Manager to sign necessary documents to facilitate the transaction. (Mayor Pro-Tem) City Attorney’s Agenda #6: Vote Result: APPROVED 6. A resolution authorizing the Columbus Water Works to accept a $22,439,000 Drinking Water State Revolving Fund Loan from the Georgia Environmental Finance Authority and authorizing the City Manager to sign necessary documents to facilitate the transaction. (Mayor Pro-Tem) City Attorney’s Agenda #7: Vote Result: APPROVED 7. A resolution commending Eleanor White on 65 years of service to Columbus and 30 years of service on the Board of Elections and Registration. (Mayor Pro Tem) Page 3 of 12 City Attorney’s Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: Resolution establishing the qualifying fee for the special election to be held on June 15, 2021, and for other purposes. PUBLIC AGENDA 1. Ms. Pat Frey, representing United Way of the Chattahoochee Valley/Home For Good, Re: 2021 Point in Time Count results. No Action Taken 2. Ms. Jennifer Le Denney, Re: Public Safety compression pay, Missing Persons with disabilities and GCAL (Georgia Crisis & Access Line). No Action Taken 3. Mr. Timothy Carter, Re: The various activities occurring in Carver Park. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Hawks Foundation Grants Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association. Each agency can apply for up to $1,750 (4 agencies per district will be awarded) for needs-based scholarship registration. City Manager’s Agenda #2: Vote Result: APPROVED 2. Georgia Recreation and Parks Association Grant Funding Approval is requested to apply for and if granted accept funds for a New Initiative Grant Program through the Georgia Recreation and Parks Association. The grant is in the amount of $1000.00 and no match or City funds will be required. City Manager’s Agenda #3(A-K): Vote Result: APPROVED Page 4 of 12 3. PURCHASES A. Columbus Dragonfly Trails - Riverwalk to MLK Connector – RFB No. 21-0017 B. Consolidated Plan, Neighborhood Revitalization Strategy Area Plan, Annual Action Plan and Analysis of Impediments to Fair Housing Choice – RFP No. 21-0019 C. Laboratory Services for Engineering D. Zero-Turn Mowers for Parks and Recreation – Cooperative Contract E. Employee Service Award Pins F. Speed Limit Feedback Radar Signs (Annual Contract) – RFP No. 21-0003 G. Maintenance, Repair & Operation (MRO), Industrial Supplies and Tools - Cooperative Contract H. Furniture for the Columbus Fire & Ems Office of Emergency Management & Homeland Security – Cooperative Purchase I. Recycling Containers for Public Works – Cooperative Purchase J. Repair of a CAT D7R Dozer for Public Works K. Maintenance Extension for Netapp Network Storage – Cooperative Purchase 4. UPDATES AND PRESENTATIONS A. State of Georgia Rental Assistance Program Update - Robert Scott, Community Reinvestment Director. No Action Taken B. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken C. Video Update on Distressed/Dilapidated Properties. No Action Taken BID ADVERTISEMENT March 31, 2021 1. Tennis Court Supplies (Annual Contract) – RFB No. 21-0026 Scope of Bid Page 5 of 12  Columbus Consolidated Government (the City) is requesting bids from qualified vendors to provide tennis court supplies on an “as needed” basis to be utilized by the Parks and Recreation Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Steel Trash Receptacles (Annual Contract) – RFB No. 21-0028 Scope of Bid Provide steel, 32-gallon trash receptacles to METRA Transit System on an as-needed basis. The contract term shall be three (3) years. 3. Landfill Scales Maintenance Services (Annual Contract) – RFB No. 21-0024 Scope of Bid Provide maintenance services and quarterly calibration on stationary motor truck scales in Columbus, Georgia on an “as required” basis. The locations of the scales are Pine Grove MSW Landfill, The Recycling Center MRF, and Granite Bluff Landfill. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. April 2, 2021 1. Paratransit Mobility Passenger Boarding Systems – RFP No. 21-0032 Scope of Proposal Columbus Consolidated Government (the City) invites qualified vendors to submit proposals for the provision and installation of Mobility Passenger Boarding Systems. These system(s) will be used daily by the City’s public transit agency, METRA Transit System, for the benefit of Passengers in wheelchairs using METRA Transit System’s paratransit service. April 7, 2021 1. Bus Route Signs & Poles – Rebid (Annual Contract) – RFB No. 21-0029 Scope of Bid Provide bus route signs and poles to METRA Transit System on an as-needed basis. The contract term shall be three (3) years. 2. Pool Chemicals (Annual Contract) – RFB No. 21-0025 Scope of Bid Page 6 of 12  Columbus Consolidated Government (the City) is requesting bids from qualified vendors to provide water treatment chemicals to be used in the City’s swimming pools on an “as needed” basis to be utilized by the Parks and Recreation Department. The contract term will be for two years with the option to renew for three additional twelve- month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution excusing Councilor Charmaine Crabb from the March 23, 2021 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A Resolution cancelling the April 6 and May 2, 2021 Proclamation Sessions. Clerk of Council’s Agenda #3: Vote Result: CONFIRMED reappointment of Lance Deaton to serve as the Public Safety Representative on the Employee Benefits Committee. 3. EMPLOYEE BENEFITS COMMITTEE: Memorandum from the Human Resources Director submitting the result of a survey for the Public Safety Representative where Mr. Lance Deaton was selected to serve another term. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Airport Commission, January 27, 2021 Animal Control Advisory Board, February 8, 2021 Board of Tax Assessors, #07-21 and #08-21 Page 7 of 12  Board of Water Commissioners, January 11, 2021 Convention & Visitors Board of Commissioners, February 17, 2021 Development Authority of Columbus, February 4, 2021 Mayor’s Commission on Reentry, February 15, 2021 Clerk of Council’s Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: Resolution excusing Councilor Evelyn "Mimi" Woodson from the March 23, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Nomination: Mayor Henderson renominated Larry Cardin to serve another term; Vote Result: CONFIRMED reappointment of Larry Cardin to serve another term on the Housing Authority of Columbus. A. HOUSING AUTHORITY OF COLUMBUS: Larry Cardin (Mayor’s Appointment) Eligible to serving another term Term Expires: April 30, 2021 Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 These are five-year terms. Board meets monthly. 6. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 8 of 12 Clerk of Council’s Agenda #6(A): No Action Taken A. CIVIC CENTER ADVISORY BOARD: David Cripe (Council District 6- Allen) (Does not desire reappointment) Term Expired: March 1, 2020 These are three-year terms. Board meets every other month beginning in January. Clerk of Council’s Agenda #6(B): No Action Taken B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expired: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expired: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. Clerk of Council’s Agenda #6(C): No Action Taken C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Page 9 of 12 Clerk of Council’s Agenda #6(D): No Action Taken D. RECREATION ADVISORY BOARD: John Lawson – District 6 Appointment (Council District 6- Allen) Resigned Term Expired: December 31, 2019 This is a five-year term. Board meets every other month. 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): Nomination: Mayor Pro Tem Allen nominated Dr. Edwin Roldan to succeed Eleanor White on the Board of Elections & Registration. A. BOARD OF ELECTIONS & REGISTRATION: Eleanor White Open for Nominations Resigned (Council’s Appointment) Term Expires: December 31, 2023 Mayor Pro Tem Allen is nominating Dr. Edwin Roldan Women: 4 Senatorial District 15: 2 Senatorial District 29: 3 These are four-year terms. Board meets monthly. Clerk of Council’s Agenda #7(B): Nomination: Clerk of Council Davis stated Councilor Woodson has submitted Marva Barritow as a nominee to succeed Rose Spencer on CIRCLE. B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Page 10 of 12  Rose Spencer Open for Nominations Not Eligible to serving another term (Council’s Appointment) Term Expired: March 1, 2021 Councilor Woodson is nominating Marva Barritow to succeed Rose Spencer. Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 These are four-year terms. Board meets monthly. Clerk of Council’s Agenda #7(C): Nomination: Mayor Pro Tem Allen nominated Jonathan Kevin Lott to succeed Bill Rawn for the Sworn Officer seat on the Employee Benefits Committee. C. EMPLOYEE BENEFITS COMMITTEE: Bill Rawn Open for Nominations Sworn Officer (Council’s Appointment) Withdrew from consideration Term Expires: April 30, 2021 The Human Resources Department is recommending Jonathan Kevin Lott (Fire & EMS Department) to succeed Bill Rawn. Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 The Public Safety members serve two-year terms. Board meets monthly. Clerk of Council’s Agenda #7(D): Nomination: Councilor Tucker nominated Farah Dewsbury to succeed Beverly Kinner on the Tree Board. Page 11 of 12  D. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Beverly Kinner Open for Nominations Not Eligible to succeed (Council’s Appointment) At-Large Member Term Expired: December 31, 2020 Councilor Tucker is nominating Farah Dewsbury to succeed Beverly Kinner. This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 PUBLIC AGENDA (continued): 2. Ms. Jennifer Le Denney, Re: Public Safety compression pay, Missing Persons with disabilities and GCAL (Georgia Crisis & Access Line). No Action Taken With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the March 23, 2021 Regular Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the eight members present, with Councilors Crabb and Woodson being absent for the meeting, and the time being 7:37 p.m. Page 12 of 12