Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center April 13, 2021 801 Front Avenue, South Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 9:18 a.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes and Evelyn “Mimi” Woodson were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 30, 2021 Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken. (Proclamation read into the record by Councilor Huff.) 3. PROCLAMATION: National Safe Digging Month RECEIVING: Carolyn Bermudez CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- An ordinance providing for the demolition of various structures; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- An ordinance amending Human Resources Policy Number 220-201, Overtime and Compensatory Time Policy, Human Resources Policy Number 220-502 Disciplinary Action Policy and Procedure and approving Social Media Policy and Procedure as Addendum 2 to the Acceptable and Supportable Use of Technology Policy Number 210-1000-004. (Mayor Pro-Tem) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- An ordinance amending Chapter 3 of the Columbus Code pertaining to Alcoholic Beverages to create a new category of on-premises license for a Private Dog Park; and for other purposes. (Councilor Woodson) Page 2 of 14 RESOLUTIONS City Attorney’s Agenda #4: Vote Result: APPROVED 4. A resolution pertaining to requested amendment to the variance from the U.S. HIGHWAY 80 OVERLAY DISTRICT authorized by Resolution No. 409-18; and for other purposes. (Request of JNC Flatrock Partners LLC) City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution commending the Pacelli Basketball Team for Region Championship. PUBLIC AGENDA 1. Ms. Lashaunda Daniel, representing All Family Matters, Inc., Re: To provide information on All Family Matters, Inc. Not Present 2. Ms. Jennifer Anthony, representing Columbus Black Business Owners, Re: The CARES Act in regards to Columbus Black Business Owners. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Chattahoochee River Conservancy Trash Trap Agreement Approval is requested for the City Manager to enter into a Letter of Agreement with the Chattahoochee River Conservancy to install, maintain and operate trash collection devices (tributary trash traps) on tributaries of the Chattahoochee River. Trash traps put in place by the Conservancy are property of the Conservancy and as such, the Conservancy will incur all costs associated with the purchase, installation and clean-out/maintenance of the trash traps. City Manager’s Agenda #2: Vote Result: APPROVED 2. Declaration of Taking of Parcel 28 for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network) Muscogee County P.I. # 0011436 Page 3 of 14 Approval is requested for the Declaration of Taking of Parcel 28, 3100 Buena Vista Road for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network). City Manager’s Agenda #3: Vote Result: APPROVED 3. Declaration of Taking of Parcel 40 for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network) Muscogee County P.I. # 0011436 Approval is requested for the acquisition of Parcel 40, 624 Andrews Road for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network). City Manager’s Agenda #4: Vote Result: APPROVED 4. Declaration of Taking of Parcel 41 for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network) Muscogee County P.I. # 0011436 Approval is requested for the acquisition of Parcel 41, 650 Andrews Road for the Intersection Improvements along Buena Vista Road (Columbus Spider Web Network). City Manager’s Agenda #5: Vote Result: APPROVED 5. Lease Agreement – 16 11th Street, Parcel B (Rankin Square) Parcel ID# 004 017 006A Approval is requested to negotiate and execute a lease agreement for 16 11th Street, Parcel B (Rankin Square) with Barcelona, LLC. The City will collect an estimated $500/year in rent. The utilities, all maintenance, upkeep, and repairs will be paid by Lessee. City Manager’s Agenda #6: Vote Result: APPROVED 6. Street Acceptance – Long Branch Court located in Long Branch Subdivision Approval is requested for the acceptance of Long Branch Court located in Long Branch Subdivision. The street has been improved and meets the required specifications for acceptance by the City. No City funds are involved until maintenance is assumed after the two-year warranty. City Manager’s Agenda #7: Vote Result: APPROVED 7. FY 21 Local Government & Improvement Grant (LMIG)-Safety Action Plan (SAP) Page 4 of 14 Approval is requested to submit an application and accept FY21 Local Government & Improvement Grant (LMIG) Safety Action Plan Funds from the Georgia Department of Transportation (GDOT). LMIG SAP is the GDOT program that provides funding to counties for improving the safety if the County road system. The program focuses on low-cost safety improvements that can be implemented on Off-System routes that are likely to reduce the frequency and severity of crashes. City Manager’s Agenda #8: Vote Result: APPROVED 8. Columbus Civic Center - Shuttered Venue Operators Grant Approval is requested for the Columbus Civic Center to pursue and apply to the Small Business Association Office of Disaster Assistance for the Shuttered Venue Operators Grant (SVOG) as an amendment to the American Rescue Plan Act. The purpose of the SVOG is to assist business hardest hit an effort to provide grant funding to be administered by SBA’s Office of Disaster Assistance. City Manager’s Agenda #9: Vote Result: APPROVED 9. Donation Request for Permanent Sign at Riverwalk’s Homicide Brick Memorial Approval is requested to accept donation in the amount of $2,500 from an anonymous citizen for the purpose of placing a permanent sign at the Riverwalk’s Homicide Brick Memorial. City Manager’s Agenda #10: Vote Result: APPROVED 10. Georgia Trauma Commission – Georgia Trauma Care Network Commission Grant Approval is requested to apply for and accept a grant in the amount of $7,879.30, or as otherwise awarded, from the Georgia Trauma Commission – Georgia Trauma Care Network Commission, with no local match required and amend the Multi-Government Fund by the award amount. The grant is for equipment that will enhance the treatment of the trauma patient amounting to $7879.30, with no matching funds required. City Manager’s Agenda #11(A-E): Vote Result: APPROVED 11. PURCHASES A. Roofing Services at Haygood Recreation Center – RFB No. 21-0022 Page 5 of 14  B. Refuse Truck Advertising (Annual Contract) – RFP No. 21-0016 C. Carpet - Annual Contract D. Surplus Equipment: Decommissioned Mainframe and Peripheral Equipment E. Tahoes For Police Department – Cooperative Contract EMERGENCY PURCHASES 1. Emergency Purchase – Information Only: Public Defender Services On March 22, 2021, Muscogee County State Court Judges notified the City Manager of the need for an additional Public Defender due to the backlog of cases as a result of COVID. The Judges have identified a significant constriction to quickly process cases in the large Civic Center venue. There are currently only two public defenders handling the unprecedented number of back-logged cases, with significant time constraints. The ability to handle cases would be greatly enhanced with an additional public defender. The Judges are requesting temporary funding for a public defender for one year at a cost of $40,000.00. The City Manager approved the emergency purchase on April 6, 2021. Funding is available as: General Fund – Public Defender - Muscogee County – Public Defender; 0101-520-2000-PBDF-6313. 12. UPDATES AND PRESENTATIONS A. Tax Commissioner Update - Lula Huff, Tax Commissioner. No Action Taken B. Trees Columbus/Park Planning Project - Dorothy McDaniel, Trees Columbus. No Action Taken C. Update on Waste Pick Up - Michael Criddle, Public Works Director. No Action Taken D. Civic Center Update - Rob Landers, Civic Center Director. No Action Taken E. Columbus Convention & Trade Center Update - Hayley Tillery, Trade Center Director. No Action Taken Page 6 of 14  BID ADVERTISEMENT April 16, 2021 1. Emergency Operations Center – Technology Upgrade – RFP No. 21-0030 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is seeking proposals from qualified vendors to provide a full turn-key technology upgrade of the emergency operations center for the Columbus Fire & EMS/Office of Emergency Management & Homeland Security. April 21, 2021 1. On-Call Low Voltage Wiring Services (Annual Contract) – RFB No. 21-0030 Scope of RFB The Consolidated Government of Columbus, Georgia (City) invites qualified electrical contractors to submit bids to provide electrical services for low voltage wiring services at City locations on an “as needed” basis. The contact will be utilized by the Information Technology Department and other City departments. The initial term of the contract will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Replacement Audio/Visual System for Freedom Express Bus Museum – PQ No. 21- 0008 Scope of PQ Provide, deliver and install a complete audio/visual system, which will replace the current system, for the Department of Transportation/METRA Freedom Express Bus Museum. 3. Utility Service Barge – PQ No. 21-0007 Scope of PQ Provide one (1) utility service barge to be used by staff of the Stormwater Management Division in the maintenance of all watershed lakes maintained by the Columbus Consolidated Government. April 23, 2021 1. 457 Deferred Compensation Plan – Recordkeeping, Administration, and Participant Education (Annual Contract) – RFP No. 21-0029 Scope of RFP Page 7 of 14  Columbus Consolidated Government is soliciting competitive proposals for an experienced, qualified firm to provide recordkeeping, administration, and participant education services for the City’s 457 Deferred Compensation plan. The initial term of the contract will be for two (2) years with the option to renew for five (5) additional twelve-month periods. 2. Inmate Food Service Management for Muscogee County Jail (Annual Contract) – RFP No. 21-0026 Scope of RFP It is the intent of Columbus Consolidated Government (the City) to enter into an annual contract with a qualified Contractor to provide inmate food service management for the Muscogee County Jail. Inmate Food Service Management includes, but is not limited to, the furnishing of all required labor, food, beverages, materials, supplies, and chemicals necessary to provide food services for the inmates and staff at the Jail. The initial term of the contract will be for two (2) years with the option to renew for five (5) additional twelve-month periods. April 28, 2021 1. Trailers – RFB No. 21-0031 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide the following trailers: (1) Livestock Trailer for Animal Control and Care Division (1) Gooseneck Lowboy Trailer for Rainwater Division (1) Hydraulic Dump Trailer for Recycling Division (1) 8.5' x 16' Tandem Axle Trailer for Columbus Civic Center 2. Inmate Supplies - RFB No. 21-0021 Scope of RFB Provide inmate clothing, mattresses, mattress covers, linens, toiletries and dinnerware to the Consolidated Government of Columbus, Georgia (the City) on an “as needed” basis. Inmates at Muscogee County Jail and Muscogee County Prison will use these items. The contract term will be for three (3) years. Page 8 of 14 CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Memorandum from Clerk of Council Davis, Re: 2021 Districting Commission. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION: A resolution excusing Councilor Jerry “Pops” Barnes from the March 30, 2021 and April 13, 2021 Council Meetings. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION: A resolution excusing Councilor Bruce Huff from the March 30, 2021 Council Meeting. Clerk of Council’s Agenda #4: Withdrawn by Clerk of Council Davis 4. TRAVEL AUTHORIZATION REQUEST: A Request for Travel Authorization for Councilor Toyia Tucker to attend the ACCG May 2021 Leadership Institute. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Board of Elections and Registration, March 4, 2021 Board of Tax Assessors, #09-21 #10-21 and #11-21 Columbus Ironworks Convention & Trade Center Authority, February 23, 2021 Pension Fund, Employees’ Board of Trustees, October 14 and November 18, 2020 Public Safety Advisory Commission, January 21 and February 18, 2021 Page 9 of 14 Clerk of Council’s Add-On Resolution: Vote Result: APPROVED Resolution excusing Councilor Evelyn "Mimi" Woodson from the April 13, 2021 Council Meeting. 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. CRIME PREVENTION BOARD: Capt. Herman Miles (Mayor’s Appointment) Law Enforcement Agency Not Eligible to serve another term Term Expired: March 31, 2021 Women: 2 Senatorial District 15: 4 Senatorial District 29: 3 This is a two-year term. Board meets monthly. 7. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED A. BOARD OF ELECTIONS & REGISTRATION: Dr. Edwin Roldan was nominated to fill the unexpired term of Ms. Eleanor White (resigned). (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2023 Clerk of Council’s Agenda #7(B): Vote Result: CONFIRMED B. EMPLOYEE BENEFITS COMMITTEE: Fire Marshal Jonathan Kevin Lott (Fire & EMS) was nominated to succeed Capt. Bill Rawn (Sworn Officer Seat). (Mayor Pro Tem Allen’s nominee) Term expires: April 30, 2023 Page 10 of 14 Clerk of Council’s Agenda #7(C): Vote Result: CONFIRMED C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Ms. Marva Barritow was nominated to succeed Ms. Rose Spencer. (Councilor Woodson’s nominee) Term expires: March 1, 2025 Clerk of Council’s Agenda #7(D): Vote Result: CONFIRMED D. TREE BOARD: Ms. Farah Dewsbury was nominated to succeed Ms. Beverly Kinner as the At-Large member. (Councilor Tucker’s nominee) Term expires: December 31, 2023 8. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. CIVIC CENTER ADVISORY BOARD: David Cripe (Council District 6- Allen) (Does not desire reappointment) Term Expired: March 1, 2020 These are three-year terms. Board meets every other month beginning in January. Clerk of Council’s Agenda #8(B): No Action Taken B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: L. K. Pendleton- Does not desire reappointment (Council District 7- Woodson) Eligible to succeed Term Expired: March 27, 2020 Michael Porter (Council District 9- Thomas) Not Eligible to succeed Term Expired: March 27, 2020 Council appointments serve two-year terms. Board meets four-times annually. Page 11 of 14 Clerk of Council’s Agenda #8(C): Nomination: Mayor Pro Tem Allen nominated Byron Hickey on behalf of Councilor Barnes, who was absent from the meeting, for District 1; Vote Result: CONFIRMED; Nomination: Councilor Davis nominated Pete Robinson for District 2; Vote Result: CONFIRMED; Nomination: Councilor Huff nominated Reverend Oscar Daise for District 3; Vote Result: CONFIRMED; Nomination: Councilor Tucker nominated Wayne Hailes for District 4; Vote Result: CONFIRMED; Nomination: Councilor Crabb nominated Thomas Bush for District 5; Vote Result: CONFIRMED; Nomination: Mayor Pro Tem Allen nominated Rick Boren for District 6; Vote Result: CONFIRMED; C. COUNCIL DISTRICTING COMMISSION: __________________ __________________ Council District 1 Mayor’s Appointment (CD1) __________________ __________________ Council District 2 Mayor’s Appointment (CD2) __________________ __________________ Council District 3 Mayor’s Appointment (CD3) __________________ __________________ Council District 4 Mayor’s Appointment (CD4) __________________ __________________ Council District 5 Mayor’s Appointment (CD5) __________________ __________________ Council District 6 Mayor’s Appointment (CD6) __________________ __________________ Council District 7 Mayor’s Appointment (CD7) __________________ __________________ Council District 8 Mayor’s Appointment (CD8) * Each District Councilor must choose a nominee from the list provided by the Grand Jury. The Mayor also chooses a total of eight nominees from the same listing. Clerk of Council’s Agenda #8(D): No Action Taken Page 12 of 14  D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Clerk of Council’s Agenda #8(E): Nomination: Mayor Pro Tem Allen nominated David Miles for District 6; Vote Result: CONFIRMED E. RECREATION ADVISORY BOARD: John Lawson (Council District 6- Allen) Resigned Term Expired: December 31, 2019 Mayor Pro Tem Allen is nominating Mr. David Miles to fill the unexpired term of Mr. John Lawson. This is a five-year term. Board meets every other month. 9. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): No Action Taken A. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Page 13 of 14  Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 UPCOMING BOARD APPOINTMENTS: A. Board of Family and Children Services B. Columbus Aquatics Commission C. Keep Columbus Beautiful Commission D. Pension Fund, Employees’ Board of Trustees E. Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities F. Retirees’ Benefits Committee EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to enter into executive session to discuss matters of litigation, seconded by Councilor Davis and carried unanimously by the seven members present, with Councilor Garrett being absent for the vote, Councilors Barnes and Woodson being absent for the meeting, and the time being 1:16 p.m. The Regular Meeting reconvened at 1:46 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss a litigation matter; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the April 13, 2021 Regular Meeting, seconded by Councilor Thomas and carried unanimously by the six members present, with Councilors Crabb and Garrett being absent for the vote, Councilors Barnes and Woodson being absent for the meeting, and the time being 1:47 p.m. Page 14 of 14