Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center May 11, 2021 801 Front Avenue, North Hall 9:00 AM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, R. Walker Garrett, John M. House, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, Glenn Davis and Bruce Huff were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding ______________________________________________________________________________ NOTE: Mayor Henderson left the meeting at 9:05 a.m. and Mayor Pro Tem R. Gary Allen presided over the meeting beginning at this time. ______________________________________________________________________________ INVOCATION: Offered by Rabbi Beth Schwartz at Temple Israel of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem Allen MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the April 27, 2021 Council Meeting and Executive Session. UPDATES: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda #3: No Action Taken 3. A. J. McClung YMCA Mural Update PROCLAMATION: Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor House) 4. PROCLAMATION: Motorcycle Safety Month RECEIVING: Joey Rucker, Matt Jones, Scott Henderson and Steve Hodge Columbus Association of Motorcyclists REQUEST FOR AUTHORIZATION: Mayor’s Agenda #5: Vote Result: APPROVED 5. Authorization for an audit of Probate Court Internal Controls under the new Court System and Online Payment System. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading - An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1000 18th Street (parcel # 016-051-008) from General Commercial (GC) Zoning District to Neighborhood Commercial (NC) Zoning District with conditions. (Councilor Woodson) Page 2 of 14 City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-03-21-0483: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 213 Northstar Drive (parcel # 094-026-009) from NC (Neighborhood Commercial) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Tucker) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- REZN-04-21-0712: An ordinance amending certain sections of the Unified Development Ordinance (UDO) of the Columbus Code so as to add a new use category to Table 3.1.1 and add a new definition to Chapter 13. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #4: Vote Result: DELAYED on 1st Reading 4. 1st Reading - An Ordinance amending Chapter 2 of the Columbus Code by adopting a new Article XXII to be known as the Columbus, Georgia Non-discrimination Ordinance; and for other purposes. (Updated since 4-27-21) (Councilors Garrett, Barnes, and Tucker) RESOLUTIONS City Attorney’s Agenda #5: Vote Result: APPROVED 5. A Resolution declaring the purpose and intent of the Columbus Council to protect and safeguard the right and opportunity of all persons to be free from all forms of discrimination, and to ensure that all persons within Columbus have equal access to employment, housing, and public accommodations. (Councilor Garrett) PUBLIC AGENDA 1. Ms. Katie Hedges, Re: Contract work with NeighorWorks Columbus. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The False Alarm Ordinance. Not Present Page 3 of 14 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Housing Authority of Columbus, GA Riverwalk Encroachment Agreement Approval is requested authorizing the execution of an Encroachment Agreement for the construction of two walkways and necessary retaining walls for the purpose of pedestrian access from the Housing Authority of Columbus, Ga. property to the Riverwalk. City Manager’s Agenda #2: Vote Result: APPROVED 2. Street Acceptance – Midland Commons Boulevard, Ray Wright Way, Thompson Way, and that portion of Talokas Lane located in Midland Commons Approval is requested for the acceptance of Midland Commons Boulevard, Ray Wright Way, Thompson Way, and that portion of Talokas Lane located in Midland Commons. No City funds are involved until maintenance is assumed after the two-year warranty. The Engineering Department has inspected said streets and recommends acceptance by same. City Manager’s Agenda #3: Vote Result: APPROVED 3. Columbus Fire and EMS Strategic Plan and Standards of Cover/Community Risk Assessment Update Approval is requested to approve the Columbus Department of Fire and Emergency Medical Services Strategic Plan and Standards of Cover/Community Risk Assessment documents. These documents are updated annually. The updated Strategic Plan and Standards of Cover will be forwarded to the Mayor, City Council and City Manager’s Office. City Manager’s Agenda #4: Vote Result: APPROVED 4. Housing Authority of Columbus, Georgia, Request for Release of Funding (RROF) Approval is requested to execute the Request for Release of Funds (RROF) with the Housing Authority of Columbus, Georgia and the U.S Department of Housing and Urban Development (HUD) to gain access to $10,075,000 for the construction of Warm Springs Senior Village located at 4219 Warm Springs Road, Columbus, GA. Page 4 of 14 City Manager’s Agenda #5(A-G): Vote Result: APPROVED 5. PURCHASES A. Pool Chemicals (Annual Contract) B. Bus Route Signs & Poles – Rebid (Annual Contract) – RFB No. 21-0029 C. Steel Trash Receptacles (Annual Contract) – RFB No. 21-0028 D. On-Call Low Voltage Wiring Services (Annual Contract) – RFB No. 21-0030 E. Service Agreement Amendment for the Automated Victim Notification System (VINE) F. Automatic License Plate Recognition (ALPR) Security Camera System (Annual Contract) – Cooperative Purchase G. Ford Expedition for Information Technology – Cooperative Purchase 6. UPDATES AND PRESENTATIONS A. CARES Act / American Rescue Plan Update- Pam Hodge, Deputy City Manager. No Action Taken B. CDBG-CV Funding – Small Business Economic Relief Grant Program - Rob Scott, Community Reinvestment Director. No Action Taken City Manager’s Agenda #6(C): Vote Result: APPROVED Adding $285,000 to the Golf Courses’ FY 2021 Budget. C. Bull Creek Golf Course Update - Jim Arendt, Director City Manager’s Agenda #6(D): Vote Result: APPROVED One-Year Contract for Waste Pick- Up Services at $148,150/month. D. Yard Waste Update - Lisa Goodwin, Deputy City Manager E. 2012 TSPLOST/1999 & 1993 SPLOST Update – Pam Hodge, Deputy City Manager. No Action Taken F. 2022 TSPLOST Projects Update – Rick Jones, Planning Director. No Action Taken Page 5 of 14  BID ADVERTISEMENT May 12, 2021 1. Tennis Court Supplies (Re-Bid) (Annual Contract) – RFB No. 21-0032 Scope of RFB Columbus Consolidated Government (the City) is requesting bids from qualified vendors to provide tennis court supplies on an “as needed” basis to be utilized by the Parks and Recreation Department. The contract term will be for two years with the option to renew for three additional twelve- month periods. 2. Security Locking System Maintenance Services for Muscogee County Prison (Annual Contract) – RFB No. 21-0027 Scope of Bid Provide preventive maintenance and repair services for the security locking system at the Muscogee County Prison. There are approximately 54 security (swing) doors that require periodic maintenance. The devices include Mogul and paracentric locks and closures, and Southern Folger closures. The initial term of the contract will be for two (2) years with the option to renew for five (5) additional twelve-month periods. May 14, 2021 1. Brokers for General Insurance Placement (Annual Contract) – RFP No. 21-0033 Scope of RFP It is the intent of Columbus Consolidated Government (the City) to enter into an annual contract with qualified offeror(s) to obtain quotes and place general insurance including, but not limited to, Property & Casualty, Crime, and Cyber insurance. The initial term of the contract will be for two (2) years with the option to renew for three (3) additional twelve-month periods. May 21, 2021 1. Recreation Management System – RFP No. 21-0025 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide software for a Recreation Management System, to include, but not limited to, point-of-sale, inventory management and online registration, for use at multiple facilities within the Department of Parks and Recreation. Page 6 of 14 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION: A Resolution to change the time for the Regular Council Meeting of June 8, 2021 to 5:30 p.m.; the Council would hold a Special Called Meeting on June 15, 2021, at 9:00 a.m. and changing the time of the Regular Council Meeting of June 22, 2021 to 9:00 a.m. The June 1, 2021 Proclamation Session and the June 29, 2021 Consent Agenda / Work Session are hereby cancelled. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. BOARD OF ZONING APPEALS: Email Correspondence from Ryan Pruett advising of the board’s vote to request that the seat of Charles Smith be declared vacant due to lack of attendance. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: 457 Deferred Compensation Board, January 21, 2021 Board of Tax Assessors, #14-21 and #15-21 Board of Health, March 24, 2021 Columbus Airport Commission, March 3 & 24, 2021 Commission on International Relations & Cultural Liaison Encounters (C.I.R.C.L.E), February 16 and March 16, 2021 ADD-ON ITEMS: Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION: A Resolution excusing Councilor Jerry “Pops” Barnes from the May 11, 2021 Council Meeting. Page 7 of 14 Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION: A Resolution excusing Councilor Glenn Davis from the May 11, 2021 Council Meeting. Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION: A Resolution excusing Councilor Bruce Huff from the May 11, 2021 Council Meeting. BOARD APPOINTMENTS- ACTION REQUESTED: 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Deputy Chief Mike Higgins (Mayor’s Appointment) Public Safety Representative Does not desire reappointment Term Expires: June 30, 2021 These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED A. EMPLOYEE BENEFITS COMMITTEE: Assistant Fire Chief Tim Smith (Fire & EMS) was nominated to succeed Capt. Bill Rawn (Sworn Officer Seat). (Councilor Thomas’ nominee) Term expires: April 30, 2023. Page 8 of 14 Clerk of Council’s Agenda #5(B): Vote Result: CONFIRMED B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Wanda Jenkins (At-Large Member) was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2023. Clerk of Council’s Agenda #5(C): Vote Result: CONFIRMED C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Mr. Matt Horne (At-Large Member) was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2023. Clerk of Council’s Agenda #5(D): Vote Result: CONFIRMED D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Dr. Kar’retta Venable (At-Large Member) was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2023. Clerk of Council’s Agenda #5(E): Vote Result: CONFIRMED E. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Anuradha “Ann” Rewatkar (At-Large Member) was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2023. 6. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Laurie Smithson- Interested in serving another term (Council District 2- Davis) Eligible to succeed Term Expires: June 30, 2021 Susan Gallagher (Council District 7- Woodson) Does not desire reappointment Term Expires: June 30, 2021 Page 9 of 14  Sheila Mitchell (Council District 3- Huff) Not eligible to succeed Term Expires: June 30, 2021 Patricia Thomas (Council District 4- Tucker) Not eligible to succeed Term Expires: June 30, 2021 Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 Mark McCollum (Council District 8- Garrett) Not eligible to succeed Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. BOARD OF FAMILY & CHILDREN SERVICES: Dr. Deepali Agarwal Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Appropriate school personnel (active or retired); (3) Emergency responders (active or retired); (4) Law enforcement personnel (active or retired); (5) Private child welfare service providers (active or retired); (6) Alumni of the child welfare system; (7) Mental health care providers (active or retired); (8) Former foster parents and (9) Leaders within the faith-based community (active or retired). This is a five-year term. Meets monthly. Page 10 of 14  Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Clerk of Council’s Agenda #7(B): No Action Taken B. COLUMBUS AQUATICS COMMISSION: Brian Abeyta Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 This is a two-year term. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 4 Clerk of Council’s Agenda #7(C): No Action Taken C. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expires: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Page 11 of 14  Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 Cortney Laughlin Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #7(D): No Action Taken D. REGION 6- REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Marianne Young Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 Beverly Garland Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 The terms are three-years. Meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 3 Page 12 of 14 Clerk of Council’s Agenda #7(E): No Action Taken E. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 UPCOMING BOARD APPOINTMENTS: A. Board of Water Commissioners B. Convention & Visitors Board of Commissioners PUBLIC AGENDA (continued): Public Agenda #1: APPROVED request of NeighborWorks President & CEO Cathy Williams to respond to comments made by Ms. Katie Hedges. 1. Ms. Katie Hedges, Re: Contract work with NeighborWorks Columbus. No Action Taken EXECUTIVE SESSION: At the request of Mayor Pro Tem Allen, Councilor Crabb made a motion to enter into executive session to discuss matters of litigation and personnel, seconded by Councilor Tucker and carried Page 13 of 14 unanimously by the seven members present, with Councilors Barnes, Davis and Huff being absent for the meeting, and the time being 12:44 p.m. The Regular Meeting reconvened at 1:25 p.m., at which time, Mayor Pro Tem Allen announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. ADD-ON RESOLUTIONS: City Attorney’s Add-On Resolution: APPROVED Resolution approving the recommendation for denial of the request for refund by Exide Technologies Inc. and Exide Environmental Response Trust for the amount of $1,966,783.67. City Attorney’s Add-On Resolution: APPROVED Resolution approving a claim for damages on behalf of the claimant Larry Underwood based on an injury sustained on August 1, 2017 in the amount of $245,000. With there being no further business to discuss, Mayor Pro Tem Allen entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the May 11, 2021 Regular Meeting, seconded by Councilor Tucker and carried unanimously by the seven members present, with Councilors Barnes, Davis and Huff being absent for the meeting, and the time being 1:27 p.m. Page 14 of 14