Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Columbus Convention & Trade Center June 8, 2021 801 Front Avenue, South Hall 5:30 PM Columbus, Georgia 31901 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 5:39 p.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker (arrived at 5:38 p.m.), and Evelyn “Mimi” Woodson (arrived at 5:33 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Christopher Poirier at River Valley Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the May 25, 2021, Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Waste and Recycling Workers Week RECEIVING: Matt Dolan (Landfill Manager), Kaitlyn Matteson (Asst. Landfill Manager), Carl Nunley (Recycling Manager), and Rhonda Rice (Waste Collection Manager) PUBLIC HEARING: Mayor’s Agenda #4: PUBLIC HEARING HELD 4. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 6:00 p.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. FUNDING REQUEST: Mayor’s Agenda #5: Vote Result: APPROVED the allocation of $175,000 for the Economic Development Authority Fund. 5. Development Authority Funding Request Page 2 of 16 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-04-21-0697: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 641 Veterans Parkway (parcel # 019-031-003) from GC (General Commercial) Zoning District to SFR4 (Single Family Residential 4) Zoning District with conditions. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading-An Ordinance of the Columbus Council regarding the use of masks or face coverings in public during the COVID-19 public health emergency; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance amending Chapter 13 of the Columbus code so as to provide a $1,000.00 minimum penalty for littering in Columbus, Georgia; and for other purposes. (Mayor Pro-Tem) (as amended) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to Alcoholic Beverages to recognize O.C.G.A. § 3-3-11 which allows on-premises licensees to sell sealed mix-drinks for carry out with food orders subject to certain restrictions; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An Ordinance creating a moratorium on the use of Shared Electronic Scooters on the public right-of ways within the confines of Columbus, Georgia, through 11:59 pm on September 6, 2021; and for other purposes. (Mayor Pro-Tem) Page 3 of 16 City Attorney’s Agenda #6: PUBLIC HEARING HELD; Vote Result: AMENDED to include the following conditions: (1) A Type C buffer will be applied to all sides including street frontage (outside of ingress/egress),(2) Sidewalks shall be constructed by developer along Rosemont Drive and Acacia Drive in accordance with the Unified Development Ordinance, (3) Off-street parking to serve all units constructed shall be contained within the development in accordance with the UDO, (4) Developer shall work with city in trying to place main point of ingress/egress closest to intersection of Rosemont & Acacia Drive, (5) No units constructed shall exceed 2 stories, all units shall have entry doors facing exterior points of the building with no interior corridors or hallways, (6) Speed tables along both Acacia Drive and Chevin Lane will be constructed if approved by the Department of Engineering, (7) The intersection at Acacia Drive and Chevin Lane will be turned into a three-way stop subject to approval by the Department of Engineering. 6. 1st Reading - REZN-03-21-0585: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4322 Rosemont Drive (parcel # 187-002-001) from SFR3 (Single Family Residential 3) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) (Continued on 1st Reading from 5-25-21) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- REZN-03-21-0588: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1372 Celia Drive (parcel # 086-066-010) from SFR3 (Single Family Residential 3) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- REZN-04-21-0660: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1500 12th Street (parcel # 026-012-031A) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District with conditions. (Planning Department and PAC recommend approval) (Councilor Woodson) Page 4 of 16 City Attorney’s Agenda #9: PUBLIC HEARING HELD 9. 1st Reading- REZN-04-21-0750: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 502 15th Street (parcel # 017-029-002 & 017-029-001) from LMI (Light Manufacturing / Industrial) Zoning District to UPT (Uptown) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #10: PUBLIC HEARING HELD 10. 1st Reading and Public Hearing- An Ordinance adopting an operating and capital improvement budget for the Fiscal Year 2022 beginning July 1, 2021 and ending June 30, 2022, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) WASTE COLLECTION PLAN: Vote Result: APPROVED a motion for the City Manager to provide the Council with a plan to address the issues faced by citizens regarding waste collection. City Attorney’s Agenda #11: PUBLIC HEARING HELD 11. 1st Reading- An Ordinance adopting non-operating budgets for the fiscal year 2022 beginning July 1, 2021, and ending June 30, 2022, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget. (Budget Review Committee) City Attorney’s Agenda #12: PUBLIC HEARING HELD 12. 1st Reading- An Ordinance providing for contributions to the Columbus, Georgia General Government Employees’ Pension Plan for the fiscal year beginning July 1, 2021 and ending June 30, 2022. (Budget Review Committee) City Attorney’s Agenda #13: PUBLIC HEARING HELD Page 5 of 16 13. 1st Reading- An Ordinance providing for the governmental contributions to the Columbus, Georgia Pension Plan for employees of the Department of Public Safety for the fiscal year beginning July 1, 2021 and ending June 30, 2022. (Budget Review Committee) City Attorney’s Agenda #14: PUBLIC HEARING HELD 14. 1st Reading- An Ordinance providing for Government funding of a Major Disability Income Plan for the fiscal year beginning July 1, 2021, and ending June 30, 2022, (Budget Review Committee) City Attorney’s Agenda #15: PUBLIC HEARING HELD 15. 1st Reading- An Ordinance providing for Government funding of a Death Benefit Escrow for the fiscal year beginning July 1, 2021 and ending June 30, 2022. (Budget Review Committee) City Attorney’s Agenda #16: PUBLIC HEARING HELD 16. 1st Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) RESOLUTIONS City Attorney’s Agenda #17: DELAYED until June 22, 2021. 17. EXCP-03-21-0589: A Resolution authorizing a special exception to allow a church to locate at 1372 Celia Drive with greater than 1.0 acre and less than 2.0 Acres in a SFR3 (Single Family Residential 3) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) City Attorney’s Agenda #18: Vote Result: APPROVED 18. EXCP-04-21-0663: A Resolution authorizing a Special Exception to allow a church with day care,Type III in a RMF1 (Residential Multifamily 1) Zoning District located at 1342 17th Street.(Planning Department and PAC recommend approval) (Councilor Woodson) Page 6 of 16 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Street Acceptance – That Portion of Shagbark Lane located in Section Four, Hickory Grove Approval is requested for the acceptance of that portion of Shagbark Lane located in Section Four, Hickory Grove. The street has been improved and meets the required specifications for acceptance by the City. City Manager’s Agenda #2 (A-L): Vote Result: APPROVED 2. PURCHASES A. Utility Service Barge – PQ No. 21-0007 B. Mowers for Parks and Recreation – Cooperative Contract C. Utility Carts for Parks and Recreation – Cooperative Contract D. Utility Tractors for Parks and Recreation – Cooperative Contract E. Mobile Technology System for Waste Collection Vehicles – RFP No. 21-0015 F. Ford Explorer for Parks and Recreation – Cooperative Contract G. Ford Explorer for Public Works – Cooperative Contract H. Loader/Landscaper Series Backhoe for Public Works – Cooperative Contract I. Inmate Supplies (Annual Contract) – RFB No. 21-0021 J. Network Rewiring Supplies for the Public Safety Building – Cooperative Purchase K. Netapp Drives for Netapp Storage Network – Cooperative Purchase L. Tasers and Associated Accessories for the Sheriff’s Office Page 7 of 16  EMERGENCY PURCHASES 1. Emergency Purchases – Information Only 1) FORD F150 CREW CAB PICKUP TRUCK On May 25, 2021, the City Manager approved the emergency purchase of a Ford F150 Crew Cab Pickup Truck from Allan Vigil Ford (Morrow, GA), in the amount of $30,863.00 by Cooperative Purchase via Georgia Statewide Contract #99999-SPD-ES40199373-002. The vehicle will be used to assist the Public Works Waste Collection Division staff in the distribution of the new recycling bins. Currently, the Waste Collection Division is using vehicles out of the salvage yard to deliver recycling bins to citizens. Using these salvaged vehicles is part of the ongoing effort to keep up with the community demand for recycling bins. The vehicles being used are vehicles that have met the replacement criteria for the City and were salvaged due to the immediate condition and the cost to repair. This leads to a greater liability for breakdown which could cause an accident. Due to the urgency of meeting the demand of our community, these vehicles have been repaired in order to provide Solid Waste with transportation. Allan Vigil Ford also informed the Fleet Division that the deadline to order these vehicles was Friday, May 28, 2021, meaning none would be available until after January of 2022. * * * * * * 2. FORD F150 CREW CAB PICKUP TRUCKS On May 27, 2021, the City Manager approved the emergency purchase of two (2) Ford F150 Crew Cab Pickup Trucks from Allan Vigil Ford; one for Public Works in the amount of $30,863.00, and one for Parks and Recreation in the amount of $31,810.00, for a grand total amount of $62,673.00. The purchase will be accomplished by Cooperative Purchase via Georgia Statewide Contract #99999-SPD-ES40199373-002. One vehicle is for the Public Works Department which will be used by staff of the Facilities Maintenance Division, and the second vehicle is for the Parks and Recreation Department and will be used by staff of the Athletic Division. Both of these vehicles will be used in the day- to-day operations of these departments and will prevent the sharing of vehicles. Allan Vigil Ford has also informed the Fleet Division that the deadline to order these vehicles was Friday, May 28, 2021, meaning none would be available until after January of 2022. Funds are budgeted in the FY21 Budget: Public Works - General Fund – Public Works – Facilities Maintenance – Light Trucks; 0101- 260-2700-MNTN-7722. Parks and Recreation - General Fund – Parks and Recreation – Athletics – Light Trucks; 0101- 270-3410-ATHL-7722. Page 8 of 16 3. UPDATES AND PRESENTATIONS A. Employment Shortage Update - Reather Hollowell, Human Resources Director. No Action Taken B. METRA Transit Update - Rosa Evans, METRA Director. No Action Taken C. Parks and Recreation Update/Cooper Creek Park - Holli Browder, Parks and Recreation Director. No Action Taken D. Waste Collection Update - Mike Criddle, Public Works Director. No Action Taken E. Government Center Options - Doug Kleppin, Principal ˑ Architect, S/L/A/M Collaborative. No Action Taken F. Proposed SPLOST Project Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT June 18, 2021 1. Anchor Tenants for Concession & Retail Services/Columbus Civic Center (Annual Contract) – RFP No. 21-0007 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals for anchor tenants for concession and retail services at the Columbus Civic Center. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Page 9 of 16 Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Board of Elections & Registration, May 6, 2021 Board of Tax Assessors, #17-21 Columbus Board of Health, April 28, 2021 Housing Authority of Columbus, April 21, 2021 Keep Columbus Beautiful Commission, June 3, 2021 Personnel Review Board, May 19, 2021 Uptown Facade Board, February 15, 2021 Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: Resolution excusing Councilor Jerry “Pops” Barnes from the June 8, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): No Action Taken A. CONVENTION & VISITORS BUREAU BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expires: December 31, 2021 These are four-year terms. Board meets monthly. Page 10 of 16  Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 Clerk of Council’s Agenda #2(B): NOMINATION: Mayor Henderson nominated Rob Graham to succeed Deputy Chief Mike Higgins as the Public Safety Representative on the Pension Fund, Employees’ Board of Trustees; Vote Result: CONFIRMED appointment of Rob Graham. B. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Deputy Chief Mike Higgins (Mayor’s Appointment) Public Safety Representative Does not desire reappointment Term Expires: June 30, 2021 Mayor Henderson is nominating Rob Graham to succeed Deputy Chief Mike Higgins. These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED the appointment of Wes Kelley to succeed Reynolds Bickerstaff on the Board of Water Commissioners. A. BOARD OF WATER COMMISSIONERS: Mr. Wes Kelley was nominated to succeed Mr. Reynolds Bickerstaff. (Councilor Thomas’ nominee) Term expires: December 31, 2025 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED the appointment of Shaun Roberts to fill the unexpired term of Charles Smith on the Board of Zoning Appeals. Page 11 of 16  B. BOARD OF ZONING APPEALS: Mr. Shaun Roberts was nominated to fill the unexpired term of Mr. Charles Smith. (Councilor Davis’ nominee) Term expires: March 31, 2022 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED the appointment of Chris Kennedy to succeed Brian Abeyta on the Columbus Aquatics Commission. C. COLUMBUS AQUATICS COMMISSION: Mr. Chris Kennedy was nominated to succeed Mr. Brian Abeyta. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2023 Clerk of Council’s Agenda #3(D): Vote Result: CONFIRMED the appointment of Alyssa Williams to succeed Cortney Laughlin on the Keep Columbus Beautiful Commission. D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Alyssa Williams was nominated to succeed Ms. Cortney Laughlin (At-Large Member). (Councilor Tucker’s nominee) Term expires: June 30, 2023 Clerk of Council’s Agenda #3(E): Vote Result: CONFIRMED the reappointment of Marianne Young to serve another term on the Region 6- Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities. E. REGION 6- REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Ms. Marianne Young was nominated to serve another term of office. (Councilor Crabb’s nominee) Term expires: June 30, 2023 4. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): NOMINATION: Councilor Davis renominated Laurie Smithson; Vote Result: CONFIRMED reappointment of Laurie Smithson to serve another term as the District 2 Representative on the Keep Columbus Beautiful Commission. A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Page 12 of 16  Laurie Smithson- Interested in serving another term (Council District 2- Davis) Eligible to succeed Term Expires: June 30, 2021 Sheila Mitchell (Council District 3- Huff) Not eligible to succeed Term Expires: June 30, 2021 Patricia Thomas (Council District 4- Tucker) Not eligible to succeed Term Expires: June 30, 2021 Warren Wagner (Council District 5- Crabb) Resigned Term Expires: June 30, 2021 Susan Gallagher (Council District 7- Woodson) Does not desire reappointment Term Expires: June 30, 2021 Mark McCollum (Council District 8- Garrett) Not eligible to succeed Term Expires: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Clerk of Council’s Agenda #4(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 Page 13 of 16 5. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. BOARD OF FAMILY & CHILDREN SERVICES: Dr. Deepali Agarwal Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Appropriate school personnel (active or retired); (3) Emergency responders (active or retired); (4) Law enforcement personnel (active or retired); (5) Private child welfare service providers (active or retired); (6) Alumni of the child welfare system; (7) Mental health care providers (active or retired); (8) Former foster parents and (9) Leaders within the faith-based community (active or retired). This is a five-year term. Meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Clerk of Council’s Agenda #5(B): No Action Taken B. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expires: June 30, 2021 Page 14 of 16  Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2021 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 The terms are two-years. Meets every even month. C. REGION 6- REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Clerk of Council’s Agenda #5(C): No Action Taken Beverly Garland Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2021 The terms are three-years. Meets monthly. Page 15 of 16  Women: 4 Senatorial District 15: 1 Senatorial District 29: 3 Clerk of Council’s Agenda #5(D): No Action Taken D. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Crabb to adjourn the June 8, 2021 Regular Meeting, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Barnes being absent for the meeting, and the time being 9:49 p.m. Page 16 of 16