Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 27, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived 5:37 p.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:44 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Mayor Pro Tem R. Gary Allen and Councilor Jerry “Pops” Barnes were absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Thad Haygood at St. Luke Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the July 13, 2021, Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-05-21-0891: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 0 Whittlesey Road (parcel # 190-050-001) from LMI (Light Manufacturing / Industrial) Zoning District to RO (Residential Office) & GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-05-21-1003: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2458 Martha’s Loop (parcel # 085-054-026 / 085-054-017A) from SFR4 (Single Family Residential 4) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) City Attorney’s Agenda #3: Vote Result: APPROVED removal of 220 Kelly Avenue from the list for demolition; Vote Result: ADOPTED as amended 3. 2nd Reading- An ordinance providing for the demolition of various structures located at: 1) 4720 Sentry Street (Lillian E C Howard & Kenneth Allen, Owner) 2) 4131 2nd Avenue (Cash King, LLC, Owner) 3) 2908 Beacon Avenue (Donna J Peddicord, Owner); 4) 3626 Irwin Way (Robert F Kirby, Jr, Owner); 5) 222 28th Avenue (Hattie Bass, Owner); 6) 345 Liberty Avenue (Abby Bridgon, Owner); 7) 220 Kelly Avenue (Morgan Vickie Moore, Owner); 8) 2125 South Andrews Circle (Accessory Structure) (William & Catherine E Bowden, Owner); 9) 906 Brooks Road (Richard B & Elouise White, Owner); 10) 1337 20th Street (Larry W Bussey, Owner); 11)1025 42nd Street (Travis E Jackson, Owner); 12) 6800 Macon Road (Alberi Properties, LLLP,Owner);13) 37 Mason Drive (Jessie McCray, Owner) 14) 1209 Carmel Court (Deborah Burns, Owner); and for demolition services for the Inspections and Code Department in accordance with the attached Tabulation of Bid sheet. (Mayor Pro Tem) Page 2 of 13 City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance amending the FY22 Budget of the Consolidated Government so as to provide a fee waiver in the amount of one month’s solid waste collection fee per residential property in Columbus, Georgia; and for other purposes. (Councilor Davis) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance amending Ordinance No.14-41 which renewed Business Improvement Districts in Columbus, Georgia through December 31, 2024; and for other purposes. (Request of Uptown Columbus BID, Inc.) RESOLUTION City Attorney’s Agenda ADD-ON: Vote Result: APPROVED 6. Add-On Resolution: EXCP-05-21-1002 - A Resolution authorizing a special exception to operate a used auto sales in excess of 0.50 acre but less than two(2) acres located at 3072 Victory Drive.(Planning Department and PAC recommend approval)(Councilor Woodson) PUBLIC AGENDA 1. Dr. Rocky Marsh, representing Local Organizer, Re: The inability to request a venue through the Department of Parks & Recreation. No Action Taken 2. Mr. Paul Olson, Re: Government Center elevators, TSPLOST Projects, referendum and River Valley Region. Not Present HONORARY DESIGNATION REQUEST: Board of Honor Referral: Vote Result: APPROVED request to send request to the Board of Honor for consideration. Councilor Woodson requested an honorary designation for the late Mayor Pro Tem Evelyn Turner Pugh on Forrest Road. Page 3 of 13 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Special Purpose Local Option Sales Tax Intent for Election on November 2, 2021 Approval is requested to call for an Election on November 2, 2021, for consideration of a Special Purpose Local Option Sales Tax (SPLOST) for capital projects totaling $400 million and authorize the issuance of General Obligation Sales Tax bonds in an amount not to exceed $200 million in connection with the imposition of the SPLOST. City Manager’s Agenda #2: Vote Result: APPROVED 2. Property Acquisition of properties on 8th Avenue and 9th Avenue Approval is requested to acquire multiple properties on 8th Avenue and 9th Avenue. The city is interested in property owned by Campbell’s located on 8th Avenue and 9th Avenue in the Liberty District as part of the ongoing plan to facilitate redevelopment in the Liberty District. Total fair market value of these properties according to the Tax Assessor’s information is $103,520. The city offered, and Campbell’s accepted, $25,000/acre for a total of $70,525. Funding is available in the 1999 Special Purpose Local Option Sales Tax Liberty District project. City Manager’s Agenda #3: Vote Result: APPROVED 3. Dragonfly Connection – River Road/Bradley Park and Lake Oliver Marina to the Riverwalk Approval is requested to authorize the next Columbus Dragonfly Trails connector that will connect River Road/Bradley Park and Lake Oliver Marina to the Riverwalk. Funding is budgeted in the FY22 budget in TSPLOST Discretionary at $283,000 and the balance will be provided by other sources. The estimated project budget is $850,000. City Manager’s Agenda #4: Vote Result: APPROVED 4. Columbus Ice Rink Donations for United We Play: Columbus Urban Hockey Program Approval is requested to accept financial and equipment donations from local City and Business Leaders and Organizations to supply equipment needs and/or cover any fees associated for the United We Play: Columbus Urban Hockey Program. Page 4 of 13 City Manager’s Agenda #5: Vote Result: APPROVED 5. Memorandum of Agreement with Faith Tabernacle Community Church Approval is requested authorizing the execution of a Memorandum of Agreement for the installation of signals and adding a signal phase to the existing signal system to serve the Church exit. The estimated cost for the City improvements is $2435 for signal installation and materials. The Church expended funds for access improvement and will be responsible for $1337.49 for a detection loop. City Manager’s Agenda #6: Vote Result: APPROVED 6. Lease Agreement – Liberty Theatre Cultural Center - 823 8th Ave Approval is requested to authorize the City Manager to negotiate and execute a lease agreement for 823 8th Ave, with Liberty Theatre Cultural Center, Inc. The City will collect an estimated $1/year in rent, plus legal fees related to lease. The utilities, maintenance, upkeep, and repairs will be paid by Lessee. City Manager’s Agenda #7: Vote Result: APPROVED 7. 2021-2025 Consolidated Plan, 2021 Annual Action Plan, Analysis of Impediments to Fair Housing Choice, NRSA Study and FY21 Annual Action Plan Amendment Submission to the U.S. Department of Housing and Urban Development (HUD) Approval is requested for the filing of the 2021-2025 Consolidated Plan, 2021 Annual Action Plan, Analysis of Impediments to Fair Housing Choice, NRSA Study and FY21 Annual Action Plan Amendment to the U.S. Department of Housing and Urban Development (HUD). City Manager’s Agenda #8 (A-H): Vote Result: APPROVED 8. PURCHASES A. Fleet Maintenance/Truck Shop Services and Repairs (Annual Contract) – RFP No. 21- 0023 B. Brokers for General Insurance Placement (Annual Contract) – RFP No. 21-0033 C. Protective Fire Clothing and Accessories (Annual Contract) Page 5 of 13  D. Customization Services for the Court Management System E. Additional Software Licenses for GIS – Cooperative Purchase F. Consulting Services for Employee Benefits Plans (Annual Contract) – RFP No. 21-0028 G. Storage Facility Rental Payment for the Sheriff’s Office H. Add-On – Amendment 1 for Supplemental Yard Waste Collection Services (Annual Contract) – RFP No. 21-0018. 9. UPDATES AND PRESENTATIONS A. River Center Update - Norman Easterbrook, Executive Director/CEO. No Action Taken B. Enrichment Service Update - Belva Dorsey, CEO. No Action Taken C. Tax Commissioner Update - Lula Huff, Tax Commissioner. No Action Taken D. Yard/Bulk Waste Update - Michael Criddle, Public Works Director. No Action Taken E. American Rescue Plan Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT August 4, 2021 1. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 22-0003 Scope of Bid Provide sports/uniform active apparel to include t-shirts, sweatshirts, polo shirts, hats, caps, jackets, etc. to Public Works, Columbus Fire and EMS, Parks and Recreation, METRA and other Departments on an “as needed” basis. The contract term will be for two years with the option to renew for three additional twelve-month periods. 2. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 A Mandatory Site Visit is scheduled for 1:00 PM on Wednesday, August 4, 2021. Contractors shall convene at the Georgia State Farmers Market entrance that is closest to the corner of 10th Ave and 4th St in Columbus, GA; the Georgia State Farmers Market is located at located at 318 10th Ave in Columbus, GA. Attendees will be required to wear face masks and observe social distancing. August 18, 2021 1. Service Contract for Various Types of Engines (Annual Contract) – RFB No. 22-0001 Scope of Bid Page 6 of 13  The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System. The services will be procured on an as-needed basis. The contract term shall be for three (3) years. 2. Uniform Dress Shoes and Boots (Annual Contract) – RFB No. 22-0003 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide uniform dress shoes and boots for various City Departments on an “as needed” basis. To accommodate walk-in service on some occasions, the successful bidder shall have a business located within a 25-mile radius of Muscogee County. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. August 20, 2021 1. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified asbestos abatement contractors to provide all labor, materials, equipment, permits, and incidentals necessary to complete all tasks associated with remediating asbestos-containing building materials identified in structures located at the former Georgia State Farmers Market. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution excusing Mayor Pro Tem R. Gary Allen from the July 27, 2021 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the July 27, 2021 Council Meeting. Page 7 of 13 Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Email Correspondence from Mr. John Jackson, Chairman of the Commission on International Relations & Cultural Liaison Encounters (CIRCLE) advising that SarahAnn Arcila is resigning from her seat. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #22-21 and #23-21 Historic & Architectural Review Board, June 14, 2021 Hospital Authority of Columbus, May 25, 2021 Pension Fund, Employees’ Board of Trustees, January 13, February 10 and March 10, 2021 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expires: December 31, 2021 These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 Page 8 of 13 Clerk of Council’s Agenda #5(B): No Action Taken B. YOUTH ADVISORY COUNCIL: Mayor’s Nominee: ______________ 6. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): Nomination: Councilor Garrett nominated Rex Brady to serve as the District 8 Representative; Vote Result: CONFIRMED A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Sheila Mitchell (Council District 3- Huff) Not eligible to succeed Term Expired: June 30, 2021 Warren Wagner (Council District 5- Crabb) Resigned Term Expired: June 30, 2021 Susan Gallagher (Council District 7- Woodson) Does not desire reappointment Term Expired: June 30, 2021 Mark McCollum (Council District 8- Garrett) Not eligible to succeed Term Expired: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Clerk of Council’s Agenda #6(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Page 9 of 13  Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 Clerk of Council’s Agenda #6(C): No Action Taken C. YOUTH ADVISORY COUNCIL: District 1 Nominee: _____________ District 6 Nominee: ______________ District 2 Nominee: _____________ District 7 Nominee: ______________ District 3 Nominee: _____________ District 8 Nominee: ______________ District 4 Nominee: _____________ District 10 Nominee: ______________ District 5 Nominee: _____________ 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. BOARD OF FAMILY & CHILDREN SERVICES: Dr. Deepali Agarwal Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2021 Charonda Huff Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2022 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Appropriate school personnel (active or retired); (3) Emergency responders (active or retired); (4) Law enforcement personnel (active or retired); (5) Private child welfare service providers (active or retired); (6) Alumni of the child welfare system; (7) Mental health care providers (active or retired); (8) Former foster parents and (9) Leaders within the faith-based community (active or retired). Page 10 of 13  This is a five-year term. Meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Clerk of Council’s Agenda #7(B): No Action Taken B. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expired: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Page 11 of 13  Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #7(C): No Action Taken C. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 UPCOMING BOARD APPOINTMENTS: A. Animal Control Advisory Board B. Board of Honor C. Columbus Ironworks Convention & Trade Center Authority D. Uptown Facade Board Page 12 of 13 EXECUTIVE SESSION: At the request of Mayor Henderson, Councilor Woodson made a motion to enter into executive session to discuss matters of litigation, seconded by Councilor House and carried unanimously by the eight members present, with Mayor Pro Tem Allen and Councilor Barnes being absent for the meeting, and the time being 9:26 p.m. The Regular Meeting reconvened at 9:34 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation; however, there were no votes taken. RESOLUTIONS: City Attorney’s Add-On Resolution: Vote Result: APPROVED A resolution authorizing to settle all damage claims, including attorney’s fees, of John Reginald Lewis stemming from the incident which occurred on August 1, 2020 in the amount of $55,000. City Attorney’s Add-On Resolution: Vote Result: APPROVED A resolution authorizing to settle all damage claims, including attorney’s fees, of Derick Maize stemming from the incident which occurred on July 25, 2019 in the amount of $110,000. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the July 27, 2021, Regular Council Meeting, seconded by Councilor House and carried unanimously by the eight members present, with Mayor Pro Tem Allen and Councilor Barnes being absent for the meeting, and the time being 9:36 p.m. Page 13 of 13