Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 10, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:33 a.m.), and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Glenn Davis, Toyia Tucker and Evelyn “Mimi” Woodson were absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the July 27, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PRESENTATION: Mayor’s Agenda #3: Vote Result: RECEIVED 3. Audit Report on Spectra. (Presented by Elizabeth M. Barfield, Forensic Auditor) CITY ATTORNEY’S AGENDA ORDINANCE City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An ordinance amending Ordinance No.14-41 which renewed Business Improvement Districts in Columbus, Georgia through December 31, 2024; and for other purposes. (Request of Uptown Columbus BID, Inc.) RESOLUTION City Attorney’s Agenda #2: Vote Result: APPROVED 2. Resolution authorizing execution of Federal Aviation Administration Grant Airport Improvement Program (AIP) GRANT NO. 3-13-0035-050-2021 Addendum (Request of Columbus Airport Commission) PUBLIC AGENDA 1. Mr. Ricky Fannin, representing Regency Park Neighborhood Watch, Re: New construction on Forrest Road, (2) Liquor stores and convenience stores on the South and East side of Columbus and (3) Speeding in the Regency Park Neighborhood. No Action Taken Page 2 of 13 2. Mr. Paul Olson, Re: OLOST Sales Tax (2) Crime Prevention (3) Columbus's murder rate (4) Shortage of Police Officers. No Action Taken 3. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Access to quality healthcare. No Action Taken 4. Ms. Pamela McClary, representing the United States Post Office, Re: The hiring for the USPS. No Action Taken 5. Mr. Eugene Gilbert, Re: The high cost of ticketing fees to sponsor an event. No Action Taken 6. Ms. Patricia Frey, representing United Way's Home For Good Program, Re: The upcoming visit from Augusta, Georgia's Homeless Task Force for the group to visit two community partners. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Columbus Police Department: Donation Request Approval is requested to accept two (2) BolaWrap® remote restraint devices from Back Columbus Blue and Chaplain Paul Vorhees. The donated value of two BolaWraps® is approximately $2,400. Training will be required for any officer using this item, as well as, updated policies. City Manager’s Agenda #2: Vote Result: APPROVED 2. FY 2022 Georgia Department of Transportation – Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2022 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). Transportation planning funds in the amount of $277,525.24 is requested in the form of a contract with the Georgia Department of Transportation. This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% local match for $69,381.31. Page 3 of 13 City Manager’s Agenda #3: Vote Result: APPROVED 3. GEMA Hazard Mitigation Plan Grant Approval is requested to submit an application and if approved, accept funds from GEMA for the required update of the City’s Pre-Disaster Hazard Mitigation Plan, in the amount of $40,201, or as otherwise awarded, and to amend the Multi-Governmental Fund by the amount of the grant awarded. The grant award amount includes an $8,500 in-kind local match requirement, which is fulfilled using existing salaries of Emergency Management personnel. City Manager’s Agenda #4: Vote Result: APPROVED 4. Midland Commons Tax Allocation District Fund Grant – Modification to the Midland Commons Initial Request Approval is requested for a modification to the Midland Commons Tax Allocation District (TAD) grant to JMC Flatrock Partners LLC, to enhance the traffic circulation and on-site infrastructure improvements for the development of the Midland Commons. City Manager’s Agenda #5: Vote Result: APPROVED 5. State of Georgia - State of Fiscal Recovery Fund Application Approval is requested to apply, and if awarded, accept and amend the American Rescue Plan Fund by the amount awarded from the State of Georgia. The grant funding will be utilized by various departments for approved American Rescue Plan projects. City Manager’s Agenda #6 (A-D): Vote Result: APPROVED 6. PURCHASES A. Fuel Pumps and Controls – RFP No. 21-0017 B. Computer Equipment and Accessories (Annual Contract) – Cooperative Purchase C. Sixty-Five Gallon Recycling Containers – Cooperative Contract D. Emergency Bulk Waste Pick-up and Delivery Services Page 4 of 13  EMERGENCY PURCHASES 1. Weapons for the Sheriff's Office On August 3, 2021, Sheriff Countryman notified the City Manager of the need to expedite the purchase of three hundred thirty (330) Glock Model G-45 9mm pistols and accessories. The Sheriff’s Office will trade-in their old .45 caliber weapons for the 9mm weapons. The further documents the following reasons for the emergency purchase: • Most .45 caliber weapons are 15+ years in service • Manufacturers recommend a “Service Weapon” not to exceed 5 to 7-years • Although all weapons are inspected annually, the cost for replacement parts are increasing yearly • The 9mm is now the recommended duty caliber through the FBI as they have done numerous studies to show that the round is superior to that of the .45 caliber. • The Sheriff’s Office began the process of trying to purchase the new weapons near the beginning of the year in order to make the purchase as soon as possible. October was earmarked as the timeframe the weapons should be received, because that is a time when the Sheriff’s Office Training Division will have designated time to transition all sworn personnel to the new weapon system. Other times of the year are filled with other required training. The vendors had informed the Department that it takes 6 months to a year to receive the guns and the Sheriff’s Office wanted to avert a situation where the current weapons may have malfunctions, causing deputy safety issues. • As an agency, the Sheriff’s Office is responsible for providing the deputies the best equipment to do their jobs as effectively and efficiently as possible. The MCSO has been trying to purchase new weapons for the last eight (8) years, but other needs took precedent. • 9mm ammunition is a significantly cheaper than .45 caliber that will lead to cost savings over the future. The Sheriff’s Office found that vendor sources for the weapons are becoming depleted. Smyrna Police Distributers (Smyrna, GA) was able to contact the manufacturer to have weapons shipped to them in preparation for the Sheriff’s Office purchase. If the weapons are not purchased by the Sheriff’s Office, the weapons will be distributed to other purchasers. The purchase amount, with trade-in, is $116,677.50. The City Manager approved the Emergency Purchase on August 3, 2021. Funds are budgeted in the FY22 Budget: LOST/Public Safety – Sheriff – Public Safety/LOST – Other Equipment; 0102 – 550 - 9900 – LOST - 7762. 7. UPDATES AND PRESENTATIONS A. Bolo Wrap Donation Presentation - Jed Harris, Jr., Back Columbus Blue. No Action Taken Page 5 of 13  B. Feeding the Valley Update - Rob Scott, Community Reinvestment Director. No Action Taken C. Code Enforcement Update - Ryan Pruett, Inspections & Codes Director. Delayed D. Stormwater Update - Donna Newman, Engineering Director. No Action Taken E. Corridor Study Update - Donna Newman, Engineering Director. No Action Taken F. American Rescue Plan Update - Pam Hodge, Deputy City Manager. Delayed G. Add-On - Animal Care & Control Services Update - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT August 18, 2021 1. Service Contract for Various Types of Engines (Annual Contract) – RFB No. 22- 0001 Scope of Bid The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System. The services will be procured on an as-needed basis. The contract term shall be for three (3) years. 2. Uniform Dress Shoes and Boots (Annual Contract) – RFB No. 22-0003 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide uniform dress shoes and boots for various City Departments on an “as needed” basis. To accommodate walk-in service on some occasions, the successful bidder shall have a business located within a 25-mile radius of Muscogee County. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve- month periods. August 20, 2021 1. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22- 0001 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified asbestos abatement contractors to provide all labor, materials, equipment, permits, and incidentals necessary to complete all tasks associated with remediating asbestos- containing building materials identified in structures located at the former Georgia State Farmers Market. Page 6 of 13  1. Treatment Providers for Mental Health Court and Veterans Treatment Court (Annual Contract) – RFP No. 21-0031 Scope of RFP Columbus Consolidated Government, on behalf of the Mental Health Court and Veterans Treatment Court, is soliciting proposals to provide treatment to participants in PTSD Counseling and Psychological Assessment. Offerors may submit proposals to provide either or both areas of treatment. The services will be procured on an as-needed basis. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 3, 2021 1. Engineering Services for Military Drive P. I. #0017138 – RFP No. 22-0005 Scope of RFP The Columbus Consolidated Government is accepting proposals from qualified firms to provide professional engineering plans and drawings to be used in the construction of the new Military Drive, which will begin at Infantry Road (this road is not yet built) and end at the Hampton Inn located on South Lumpkin Road in Columbus, Georgia. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Certificate of Need Application submitted by Columbus Ambulatory Healthcare Services d/b/a Columbus Regional Medical Group for the replacement of a CT Scanner. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution cancelling the September 7, 2021 and October 5, 2021 Proclamation Sessions. Clerk of Council’s Agenda #3: Vote Result: APPROVED Page 7 of 13 3. RESOLUTION - A Resolution excusing Councilor Toyia Tucker from the August 10, 2021 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A Resolution excusing Councilor Evelyn “Mimi” Woodson from the August 10, 2021 Council Meeting. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, June 30, 2021 Board of Tax Assessors, #24-21 and #25-21 Columbus Board of Health, June 23, 2021 Columbus Golf Authority, July 27, 2021 Hospital Authority of Columbus, June 29, 2021 Clerk of Council’s Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: RESOLUTION - A Resolution excusing Councilor Glenn Davis from the August 10, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): Nomination: Mayor Henderson renominated S. Carson Cummings; Vote Result: CONFIRMED reappointment of S. Carson Cummings. Page 8 of 13  A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: S. Carson Cummings (Mayor’s Appointment) Eligible to succeed Term Expires: October 24, 2021 This is a three-year term. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #6(B): Nomination: Mayor Henderson nominated Victoria Watson; Vote Result: CONFIRMED appointment of Victoria Watson. B. YOUTH ADVISORY COUNCIL: Mayor’s Nominee: Victoria Watson 7. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): Nomination: Councilor Crabb nominated Lee Jordan to serve as the District 5 Representative; Vote Result: CONFIRMED appointment of Lee Jordan. A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Warren Wagner- Nominating Mr. Lee Jordan (Council District 5- Crabb) Resigned Term Expired: June 30, 2021 This is a two-year term. Board meets every other month beginning in February. Page 9 of 13 Clerk of Council’s Agenda 7(B): No Action Taken B. YOUTH ADVISORY COUNCIL: District 1 Nominee: _____________ District 6 Nominee: ______________ District 2 Nominee: _____________ District 7 Nominee: ______________ District 3 Nominee: _____________ District 8 Nominee: ______________ District 4 Nominee: _____________ District 10 Nominee: ______________ District 5 Nominee: _____________ 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): Nomination: Mayor Pro Tem Allen renominated Jayne Dunn to serve another term; Nomination: Councilor Huff renominated Lindsay Ellis to serve another term. A. ANIMAL CONTROL ADVISORY BOARD: Dr. Rene LeFranc Open for Nominations Resigned (Council’s Appointment) Veterinary Association Term Expired: October 15, 2019 Jayne Dunn- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2021 Lindsay Ellis Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2021 These are two-year terms. Meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 5 Page 10 of 13 Clerk of Council’s Agenda 8(B): Nomination: Councilor Huff nominated Darlene Smalls to succeed Dr. Deepali Agarwal, as recommended by the Department of Family & Children Services. B. BOARD OF FAMILY & CHILDREN SERVICES: Dr. Deepali Agarwal Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2021 Charonda Huff Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2022 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Appropriate school personnel (active or retired); (3) Emergency responders (active or retired); (4) Law enforcement personnel (active or retired); (5) Private child welfare service providers (active or retired); (6) Alumni of the child welfare system; (7) Mental health care providers (active or retired); (8) Former foster parents and (9) Leaders within the faith-based community (active or retired). The Department of Family & Children Services is recommending Darlene Small to fill the seat of Dr. Deepali Agarwal. This is a five-year term. Meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Page 11 of 13 Clerk of Council’s Agenda 8(C): Nomination: Mayor Pro Tem Allen renominated Norma “Beth” Harris to serve another term. C. BOARD OF HONOR: Norma “Beth” Harris Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 31, 2021 This is a four-year term. Meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda 8(D): No Action Taken D. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E): SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 This is a four-year term. Meets monthly. Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 Page 12 of 13 Clerk of Council’s Agenda 8(E): No Action Taken E. UPTOWN FAÇADE BOARD: James “Jay” Lewis Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Alan Udy Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Hannah Israel Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Debbie Young Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Jud Richardson Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Columbus, Inc. Term Expires: October 31, 2021 NOTE: Mayor Henderson left the meeting at approximately 11:35 a.m., at which time, Councilor Thomas assumed the role of presiding officer. With there being no further business to discuss, Councilor Thomas declared the August 10, 2021 Regular Council Meeting adjourned due to the lack of a quorum with Mayor Pro Tem Allen and Councilor Garrett having left the meeting and Councilors Davis, Tucker and Woodson being absent for the meeting with the time being 12:17 p.m. Page 13 of 13