Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 24, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:43 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Judy W. Thomas was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Jimmy Elder at First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 10, 2021, Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Public Safety Week RECEIVING: Wayne Anthony Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Tucker) 4. PROCLAMATION: New Black Business and Black Philanthropy Month RECEIVING: River Valley Black Chamber of Commerce PRESENTATION: Mayor’s Agenda #5: No Action Taken 5. Equal Justice Project (Presented by Norman Hardman- Chair of Mayor’s Commission on Unity, Diversity, & Prosperity) CRIME PREVENTION GRANTS Mayor’s Agenda #6: Vote Result: APPROVED 6. 100 Black Men - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with 100 Black Men for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #7: Vote Result: APPROVED 7. Boyz 2 Men - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Boyz 2 Men for $30,000 in Crime Prevention Grant funds. Page 2 of 16 Mayor’s Agenda #8: Vote Result: APPROVED 8. Changing Faces Within - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Changing Faces Within for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #9: Vote Result: APPROVED 9. Chattahoochee Valley Jail Ministry, Inc. (CVJM) - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with CVJM for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #10: Vote Result: APPROVED 10. Children 1st - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Children 1st for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #11: Vote Result: APPROVED 11. Columbus Community Center - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Community Center for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #12: Vote Result: APPROVED 12. Columbus Scholars - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Scholars for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #13: Vote Result: APPROVED 13. Columbus Regional Tennis Associate (CORTA)- TennisWorks - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with CORTA for $20,000 in Crime Prevention Grant funds. Page 3 of 16 Mayor’s Agenda #14: Vote Result: APPROVED 14. East Carver/Boxwood - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with East Carver/Boxwood for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #15: Vote Result: APPROVED 15. Easter Seals - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Easter Seals for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #16: Vote Result: APPROVED 16. Flourishing Ladies - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Flourishing Ladies $40,000 in Crime Prevention Grant funds. Mayor’s Agenda #17: Vote Result: APPROVED 17. Fountain City Slam - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Fountain City Slam for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #18: Vote Result: APPROVED 18. Girls Inc. - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Girls Inc. for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #19: Vote Result: APPROVED 19. Liberty Theatre - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Liberty Theatre for $20,000 in Crime Prevention Grant funds. Page 4 of 16 Mayor’s Agenda #20: Vote Result: APPROVED 20. MCSD - REACH - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with MCSD for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #21: Vote Result: APPROVED 21. MCSD 180 Degree - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with MCSD for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #22: Vote Result: APPROVED 22. Micah’s Promise - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Micahs Promise for $30,000 in Crime Prevention Grant funds. Mayor’s Agenda #23: Vote Result: APPROVED 23. Neighborhoods Focused on African American Youth, Inc. (NFOAAY) - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with NFOAAY for $35,000 in Crime Prevention Grant funds. Mayor’s Agenda #24: Vote Result: APPROVED 24. Office of Dispute Resolution - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Office of Dispute Resolution $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #25: Vote Result: APPROVED 25. Open Door - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Open Door for $20,000 in Crime Prevention Grant funds. Page 5 of 16 Mayor’s Agenda #26: Vote Result: APPROVED 26. Overflow - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Overflo for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #27: Vote Result: APPROVED 27. Protege Project - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Protege Project for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #28: Vote Result: APPROVED 28. Right from the Start - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Right from the Start for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #29: Vote Result: APPROVED 29. Southern Anti-Racism Network (SARN) - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with SARN for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda 30: Vote Result: APPROVED 30. Second Chance Works - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Second Chance Works for $65,000 in Crime Prevention Grant funds. Mayor’s Agenda #31: Vote Result: APPROVED 31. Springer Academy - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Springer Academy for $20,000 in Crime Prevention Grant funds. Page 6 of 16 Mayor’s Agenda #32: Vote Result: APPROVED 32. Teen Advisers - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Teen Advisers for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #33: Vote Result: APPROVED 33. Turn Around Columbus - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Turn Around Columbus for $40,000 in Crime Prevention Grant funds. Mayor’s Agenda #34: Vote Result: APPROVED 34. Urban League - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Urban League for $40,000 in Crime Prevention Grant funds. Mayor’s Agenda #35: Vote Result: APPROVED 35. Whole Person - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Whole Person for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #36: Vote Result: APPROVED 36. YMCA - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with YMCA for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #37: Vote Result: APPROVED 37. Young Life - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Young Life for $20,000 in Crime Prevention Grant funds. Page 7 of 16 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD. 1. 1st Reading- REZN-06-21-1200: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1, amend Section 3.2.76, amend Section 12.5.3, amend Section 1.2.7 and amend Chapter 13 – Definitions; and for other purposes. Planning Department and PAC recommend approval. (Mayor Pro Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-06-21-1222: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; to change certain boundaries of a district located at 4006 / 4018 / 4026 Buena Vista Road & 3913 / 3923 / 3925 North Linden Drive (parcel # 87-028-004 / 002 / 001 / 016 / 017 / 018) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Barnes) RESOLUTIONS City Attorney’s Agenda #3: Vote Result: APPROVED 3. A Resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding Risk Management Issues during fiscal year 2022. (Mayor Pro Tem) PUBLIC AGENDA 1. Mr. Paul Olson, Re: Government Center elevators, TSPLOST Projects, referendum and River Valley Region. No Action Taken 2. Ms. Diann Coleman, Re: Non-Pickup of Neatly Bagged Green Yard Waste. Not Present 3. Ms. Laodecea Seay, Re: To share a proposal for the 78 million dollars the city and county will receive from the American Rescue Plan. No Action Taken Page 8 of 16 4. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: The Public Agenda and solvency of pension plans. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Encroachment Agreement - Creekside Drive and Trillium Court Approval is requested authorizing the execution of an Encroachment Agreement for the construction of a private sanitary sewer force main within the right of way at 8714 Creekside Drive and along the east right of way line of Trillium Court. City Manager’s Agenda #2: Vote Result: APPROVED 2. Memorandum of Agreement (MOA) with the Columbus Consolidated Government and the State Historic Preservation Officer (SHPO) Approval is requested to execute a Memorandum of Agreement (MOA) with the Columbus Consolidated Government and the State Historic Preservation Officer (SHPO) to carry out demolition of 2610 16th Avenue; which is contributing to the National Register of Historic Places (NRHP)-eligible expansion of the NRHP-listed Weracoba - St. Elmo Historic District. City Manager’s Agenda #3: Vote Result: APPROVED 3. Lease Agreement – 1023 1st Avenue (Rankin Square) Parcel ID# 004 017 003 Approval is requested to negotiate and execute a lease agreement for 1023 1st Avenue (Rankin Square) with Barcelona, LLC. The City will collect an estimated $1500/year in rent. The utilities, all maintenance, upkeep, and repairs will be paid by Lessee. City Manager’s Agenda #4(A-D): Vote Result: APPROVED 4. PURCHASES A. Service Truck – Cooperative Purchase Page 9 of 16  B. Inmate Food Service Management for Muscogee County Jail (Annual Contract) – RFP No. 21-0036 C. 457 Deferred Compensation Plan – Recordkeeping, Administration, and Participant Education (Annual Contract) – RFP No. 21-0029 D. Add-On - Change Order 4 for Muscogee County Jail Shower Repairs and Stockade Improvements 5. UPDATES AND PRESENTATIONS A. Columbus Ice Rink Update - Rob Landers, Civic Center Director. No Action Taken B. American Rescue Plan Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT August 25, 2021 1. Service Contract for Various Types of Engines for METRA (Annual Contract) – RFB No. 22-0001 Scope of Bid The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System. The services will be procured on an as-needed basis. The contract term shall be for three years. August 27, 2021 1. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified asbestos abatement contractors to provide all labor, materials, equipment, permits, and incidentals necessary to complete all tasks associated with remediating asbestos-containing building materials identified in structures located at the former Georgia State Farmers Market. Page 10 of 16 September 3, 2021 1. Engineering Services for Military Drive P. I. #0017138 – RFP No. 22-0005 Scope of RFP The Columbus Consolidated Government is accepting proposals from qualified firms to provide professional engineering plans and drawings to be used in the construction of the new Military Drive, which will begin at Infantry Road (this road is not yet built) and end at the Hampton Inn located on South Lumpkin Road in Columbus, Georgia. 2. Treatment Providers for Mental Health Court and Veterans Treatment Court (Annual Contract) – RFP No. 21-0031 Scope of RFP Columbus Consolidated Government, on behalf of the Mental Health Court and Veterans Treatment Court, is soliciting proposals to provide treatment to participants in PTSD Counseling and Psychological Assessment. Offerors may submit proposals to provide either or both areas of treatment. The services will be procured on an as-needed basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. September 10, 2021 1. Property Damage Recovery Services (Annual Contract) – RFP No. 22-0008 Scope of RFP Columbus Consolidated Government is seeking proposals for a qualified firm to identify damaged property; investigate, through various means, the individuals or party responsible for the damage; and collect on property damage claims on City highways. The contract term shall be for two years with the option to renew for three additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution changing the August 31, 2021, Consent Agenda / Work Session to a Regular Meeting / Work Session. Page 11 of 16 Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. Travel Authorization Request for Councilor Toyia Tucker to attend ACCG’s Central Region Policy Committee Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. Travel Authorization Request for Councilor Toyia Tucker to attend ACCG’s Fall Regional Training. Clerk of Council’s Agenda #4: Vote Result: CONFIRMED appointments of John Tuggle, Michelle Williams, and Sherrie Aaron to the Land Bank Authority. 4. The Land Bank Authority has selected and approved three members with an executed resolution to serve in the expired terms: John Tuggle to succeed Steve Anthony; Michelle Williams to succeed Anne Hanna Merritt and Sherrie Aaron to succeed Melinda Tolbert. (The Land Bank Authority nominates three of the seven members to this authority with confirmation from the Council.) Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Letter of Resignation from Ms. Shannon Smallman from her seat on the Historic & Architectural Review Board. Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. Minutes of the following boards: Board of Tax Assessors, #26-21 and #27-21 Columbus Board of Health, June 23, 2021 Columbus Golf Authority, July 27, 2021 Historic & Architectural Review Board, July 12, 2021 Mayor’s Commission on Reentry, June 21, 2021 Planning Advisory Commission, June 2 and 16, 2021 Planning Advisory Commission, July 17, 2021 Page 12 of 16  Public Safety Advisory Commission, July 15, 2021 River Valley Regional Commission, June 23, 2021 BOARD APPOINTMENTS - ACTION REQUESTED Clerk of Council’s Agenda #7 (A-D): Vote Result: CONFIRMED appointment of Jayne Dunn and Lindsay Ellis to the Animal Control Advisory Board, Darlene Small to the Board of Family & Children Services, and Norma “Beth” Harris to the Board of Honor. 7. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: A. ANIMAL CONTROL ADVISORY BOARD: Ms. Jayne Dunn was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: October 15, 2023 B. ANIMAL CONTROL ADVISORY BOARD: Ms. Lindsay Ellis was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: October 15, 2023 C. BOARD OF FAMILY & CHILDREN SERVICES: Ms. Darlene Small was nominated to succeed Dr. Deepali Argawal to fill the “Appropriate school personnel (active or retired)” category. (Councilor Huff’s nominee) Term expires: June 30, 2026 D. BOARD OF HONOR: Ms. Norma “Beth” Harris was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: October 31, 2025 8. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): Nomination: Councilor Davis nominated U.D. Roberts; Vote Result: CONFIRMED appointment of U.D. Roberts to the Districting Commission A. DISTRICTING COMMISSION: District 2 Nominee: _____________ Page 13 of 16 Clerk of Council’s Agenda #8(B): No Action Taken B. YOUTH ADVISORY COUNCIL: District 1 Nominee: _____________ District 6 Nominee: ______________ District 2 Nominee: _____________ District 7 Nominee: ______________ District 3 Nominee: _____________ District 8 Nominee: ______________ District 4 Nominee: _____________ District 10 Nominee: ______________ District 5 Nominee: _____________ 9. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): Nomination: Mayor Pro Tem Allen nominated Pastor Johnny H. Flakes, III A. BOARD OF FAMILY & CHILDREN SERVICES: Charonda Huff Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2022 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Emergency responders (active or retired); (3) Law enforcement personnel (active or retired); (4) Private child welfare service providers (active or retired); (5) Alumni of the child welfare system; (6) Mental health care providers (active or retired); (7) Former foster parents and (8) Leaders within the faith- based community (active or retired). This is a five-year term. Meets monthly. The Department of Family & Children Services is recommending Pastor Johnny H. Flakes, III to fill the unexpired term of Charonda Huff. Women: 5 Senatorial District 15: 5 Senatorial District 29: 0 Page 14 of 16 Clerk of Council’s Agenda #9(B): NOMINATION: Clerk of Council Davis stated Councilor Thomas is nominating Ret. Colonel Clint W. Cox and Councilor Barnes is nominating Sharon Bunn for the Board of Water Commissioners. B. BOARD OF WATER COMMISSIONERS: Sanders Griffith, III Open for Nominations Resigned (Effective 12-31-2021) (Council’s Appointment) Term Expires: December 31, 2022 Councilor Thomas is nominating Ret. Colonel Clint W. Cox to fill the unexpired term of Sanders Griffith, III This is a four-year term. Meets monthly. Women: 1 Senatorial District 15: 0 Senatorial District 29: 5 Clerk of Council’s Agenda #9(C): No Action Taken C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E): SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 This is a four-year term. Meets monthly. Women: 8 Senatorial District 15: 7 Senatorial District 29: 5 UPCOMING BOARD APPOINTMENTS A. Hospital Authority of Columbus B. Housing Authority of Columbus C. The Medical Center Hospital Authority Page 15 of 16 PUBLIC AGENDA: 1. Mr. Christian Ortiz, representing Mod Atlas Media, Re: To announce the Tri-City Latino Festival on September 18, 2021. No Action Taken EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to enter into executive session to discuss matters of property acquisition and litigation, seconded by Councilor Woodson and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 9:07 p.m. The Regular Meeting reconvened at 9:18 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and litigation; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the August 24, 2021, Regular Council Meeting, seconded by Councilor Huff and carried unanimously by the nine members present, with Councilor Thomas being absent for the meeting, and the time being 9:18 p.m. Page 16 of 16