Council Agenda - Regular Meeting / Work Session

~~POST SUMMARY MINUTES~~ Council Chambers August 31, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting / Work Session M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 9:04 a.m.), R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:10 a.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:04 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Danny Dieth at First Presbyterian Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 24, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: APPROVED to substitute a new ordinance which removes Sections 1-3 relating to a solid waste transfer station. Vote Result: APPROVED new substitute ordinance that amends Sections 12.5.3 and 12.5.4, and to amend Section 1.2.7. Vote Result: APPROVED to substitute a new ordinance to amend Table 3.1.1, amend Section 3.2.76 and amend Chapter 13- Definitions relating to a solid waste transfer station. Vote Result: DELAYED the new substitute ordinance until September 14, 2021 Meeting. 1. 2nd Reading- REZN-06-21-1200: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1, amend Section 3.2.76, amend Section 12.5.3, amend Section 1.2.7 and amend Chapter 13 – Definitions; and for other purposes. Planning Department and PAC recommend approval. (Mayor Pro Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-06-21-1222: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; to change certain boundaries of a district located at 4006 / 4018 / 4026 Buena Vista Road & 3913 / 3923 / 3925 North Linden Drive (parcel # 87-028-004 / 002 / 001 / 016 / 017 / 018) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Barnes) RESOLUTIONS City Attorney’s Agenda #3: Vote Result: APPROVED 3. A resolution re-imposing a Public Health State of Emergency in Columbus, Georgia; providing for public meetings to be held using telephonic or video participation; confirming Page 2 of 7  the mayor’s current directive that facemasks be worn in all Columbus Consolidated Government indoor facilities; providing authorization for the mayor to respond to ongoing COVID-19 developments by Executive Order; and for other purposes. (Mayor Pro-Tem) ADD-ON RESOLUTION: City Attorney’s Add-On Resolution: Vote Result: APPROVED A resolution authorizing the City Manager to provide for the closing of Carver Park except during the hours of 7:00 am through 7:00 pm on Monday through Friday for the next thirty (30) days. The first weekend closure will take effect at 7:01 pm on September 3, 2021. PUBLIC AGENDA 1. Mr. Jerome Lawson, Re: To address some matters on public record and voice the concern that the community has on a few topics that needs to be addressed. Not Present 2. Ms. Katherine Dillard, Re: Non-Discrimination Ordinance. Not Present 3. Mr. Jeremy Hobbs, representing Colgay Pride, Re: Non-Discrimination Ordinance. No Action Taken 4. Ms. Royce J. Morris, Re: Request for the City of Columbus to increase tourism by creating a Blues museum and music hall downtown to capitalize on being the hometown of Ma Rainey. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Housing Authority - Request for Release of Funding (RROF) Approval is requested to execute a Request for Release of Funds (RROF) with the Housing Authority of Columbus, Georgia and the U.S. Department of Housing and Urban Development (HUD) to gain access to $100,000 for the demolition of two (2) apartment units at Rivers Homes located at 1050 Adair Avenue. Page 3 of 7  WORK SESSION AGENDA A. Columbus Public Transportation Survey Update - Kristin Barker, Program Manager for Better Work Columbus. No Action Taken B. Columbus Fire & Emergency Services Fleet Status - Sal Scarpa, Fire Chief. No Action Taken C. Traffic Calming Request Update - Donna Newman, Engineering Director. No Action Taken D. Columbus Police Department Update - Freddie Blackmon, Police Chief. No Action Taken E. QAlert/Columbus311 Update - Teasha Johnson, Assistant to City Manager/311 CSC Manager. No Action Taken BID ADVERTISEMENT September 1, 2021 1. Service Contract for Various Types of Engines for METRA (Annual Contract) – RFB No. 22-0001 Scope of Bid The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System. The services will be procured on an as-needed basis. The contract term shall be for three years. September 3, 2021 1. Engineering Services for Military Drive P. I. #0017138 – RFP No. 22-0005 Scope of RFP The Columbus Consolidated Government is accepting proposals from qualified firms to provide professional engineering plans and drawings to be used in the construction of the new Military Drive, which will begin at Infantry Road (this road is not yet built) and end at the Hampton Inn located on South Lumpkin Road in Columbus, Georgia. 2. Treatment Providers for Mental Health Court and Veterans Treatment Court (Annual Contract) – RFP No. 21-0031 Scope of RFP Columbus Consolidated Government, on behalf of the Mental Health Court and Veterans Treatment Court, is soliciting proposals to provide treatment to participants in PTSD Counseling and Psychological Assessment. Offerors may submit proposals to provide either or both areas of treatment. The services will be procured on an as-needed basis. Page 4 of 7  The contract term shall be for two years with the option to renew for three additional twelve-month periods. September 10, 2021 1. Property Damage Recovery Services (Annual Contract) – RFP No. 22-0008 Scope of RFP Columbus Consolidated Government is seeking proposals for a qualified firm to identify damaged property; investigate, through various means, the individuals or party responsible for the damage; and collect on property damage claims on City highways. The contract term shall be for two years with the option to renew for three additional twelve-month periods. 2. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified asbestos abatement contractors to provide all labor, materials, equipment, permits, and incidentals necessary to complete all tasks associated with remediating asbestos-containing building materials identified in structures located at the former Georgia State Farmers Market. September 15, 2021 1. Forklift – RFB No. 22-0008 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) forklift. September 17, 2021 1. Inmate Telephone System/Muscogee County Prison (Annual Contract) – RFP No. 22- 0003 Scope of RFP The Columbus Consolidated Government (the City) is seeking proposals from qualified vendors to provide a turnkey, fully operational, secure and reliable inmate telephone system designed to improve the management and control of inmate telephone usage in the Muscogee County Prison. Telephone system should include the provision of a mobile for isolation units, and a video visitation system for dorm units. Page 5 of 7 September 24, 2021 1. Juvenile Drug Court Treatment Providers (Annual Contract) – RFP No. 22-0009 Scope of RFP Columbus Consolidated Government, on behalf of Juvenile Drug Court, is seeking proposals to provide crisis intervention, individual and family counseling, psychological evaluations and in-home counseling services for Drug Court participants. Offerors may submit proposals to provide either or all areas of treatment. The contract term shall be for two years with the option to renew for three additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: DEFERRED until September 14, 2021 Council Meeting. 1. RESOLUTION (305-21) - A Resolution excusing Councilor Judy Thomas from the August 24, 2021 Council Meeting. Clerk of Council’s Agenda #2: DEFERRED until September 14, 2021 Council Meeting. 2. Minutes of the following boards: Board of Tax Assessors, #28-21 Community Development Advisory Council, December 10, 2020 Housing Authority of Columbus, June 16, 2021 ADD-ON RESOLUTION: Clerk of Council’s Agenda Add-On Resolution: DEFERRED until September 14, 2021 Council Meeting. RESOLUTION - A Resolution excusing Councilor Jerry "Pops" Barnes from the August 31, 2021 Council Meeting. Page 6 of 7 BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): DEFERRED until September 14, 2021 Council Meeting. A. BOARD OF FAMILY & CHILDREN SERVICES: Pastor Johnny Flakes, III was nominated to fill the unexpired term of Mrs. Charonda Huff to serve in the “ Leaders within the faith-based community (active or retired)” category. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2022 4. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): DEFERRED until September 14, 2021 Council Meeting. A. YOUTH ADVISORY COUNCIL: District 10 Nominee: Emily Rice With there being no further business to discuss, Mayor Henderson declared the August 31, 2021 Regular Meeting / Work Session adjourned due to the lack of a quorum with Councilors Davis, Garrett, Huff, Tucker and Woodson having left the meeting and Councilor Barnes being absent for the meeting with the time being 1:00 p.m. Page 7 of 7