Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 14, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, Assistant City Attorney Lucy Sheftall, Clerk of Council Sandra T. Davis, and Deputy Clerk Pro Tem Tameka Colbert were present. ABSENT: Councilor R. Walker Garrett was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Dr. Adriane McGee Burgess at St. Mary's Road UMC of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 31, 2021, Council Meeting. UPDATES: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 Mayor’s Agenda #3: No Action Taken 3. An update on Construction Ready Program RECOGNITION: Mayor’s Agenda #4: No Action Taken 4. To recognize the Therapeutic Division of Parks and Recreation Department as the recipient of the 2021 NACPRO (National Association of County Park and Recreation Officials) Removing Barriers Award for their Extra Ordinary News Show. Mayor’s Agenda #5: No Action Taken 5. To recognize Holli Browder, Parks and Recreation Department Director, being selected as the NACPRO (National Association of County Park and Recreation Officials) Professional Fellow Award Winner of the Year for 2021. Mayor’s Agenda #6: No Action Taken 6. To recognize Holli Browder, Parks and Recreation Department Director, as the President of the NACPRO (National Association of County Park and Recreation Officials) for 2021-2022. Mayor’s Agenda #7: No Action Taken 7. To recognize Holli Browder, Parks and Recreation Department Director, as the incoming President of GRPA (Georgia Park and Recreation Association) for 2021-2022. Mayor’s Agenda #8: No Action Taken 8. To recognize Holli Browder, Parks and Recreation Director, as being selected as 1 of only 40 Parks and Recreation Directors chosen nationally to attend the 2021 Parks Summit. Page 2 of 16 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: DEFEATED 1. 2nd Reading- REZN-06-21-1200: An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Table 3.1.1, amend Section 3.2.76, and amend Chapter 13 – Definitions; and for other purposes. Solid waste Substitute) (Mayor Pro - Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-06-21-1222: An ordinance amending Ordinance No.21-032, the budget for the fiscal year ending June 30, 2022, to reclassify certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #3: Vote Result: APPROVED 3. A Resolution authorizing, approving and ratifying the execution of a Grant Agreement by and among United States of America, acting through the Federal Aviation Administration (hereinafter called “FAA”), the Columbus Airport Commission and Columbus, Georgia, a Consolidated Government. (Grant No. 48) (Request of the Airport Commission) City Attorney’s Agenda #4: Vote Result: APPROVED 4. A Resolution authorizing, approving and ratifying the execution of a Grant Agreement by and among United States of America, acting through the Federal Aviation Administration (hereinafter called “FAA”), the Columbus Airport Commission and Columbus, Georgia, a Consolidated Government. (Grant No. 51) (Request of the Airport Commission) PUBLIC AGENDA 1. Mr. Paul Olson, Re: The City Contract with Piedmont Columbus Regional (2) 3 Mills in Property Taxes/Indigent Care (3) Contract ends in 2022 and (4) Embezzlement of Superior Court Funds. No Action Taken Page 3 of 16 2. Ms. Arreasha Lawrence, representing Music & Entertainment Council, Re: Introduction of the Music & Entertainment Council bringing together local government, tourism, and music stakeholders building an even stronger music ecosystem. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. American Rescue Plan – Funding Priorities Approval is requested to authorize the funding priorities for the first allocation of the American Rescue Plan of $39,241,019 which includes a temporary Project Financial Analyst as well as Premium and Pandemic Pay for eligible Essential Workers. City Manager’s Agenda #2: Vote Result: APPROVED 2. GMA Hub Cities Conference Donations Approval is requested to accept donations in support of the Georgia Municipal Association’s Hub Cities Conference that Columbus, in partnership with Georgia Power, will host beginning September 29 - 30, 2021. Mayors and City Managers from 13 participating metropolitan areas meet regularly to discuss various topics and/or challenges impacting their communities. City Manager’s Agenda #3: Vote Result: APPROVED 3. Retiree Health Insurance Plan Approval is requested authorizing renewal of the Medicare eligible healthcare plan benefits and the United Healthcare Medicare Advantage plan. The retiree’s monthly premium rate will be $99.23 a month for the City subsidized retiree group (hired prior to July 1, 2001) and $132.30 for the unsubsidized retiree group (hired on or after July 1, 2001). The out of pocket maximum will remain at $1,000 annually. Page 4 of 16 City Manager’s Agenda #4: Vote Result: APPROVED 4. Street Acceptance – Property Formally Known as 1st Avenue Approval is requested for the acceptance of that portion of property formally known as 1st Avenue that runs from south right of way line for 18th Street south to the north right of way line for Norfolk Southern Railroad. It is desired to restore the right of way for 1st Avenue as a public street for operation and maintenance. The City will be responsible for the cost of operation and maintenance to include public improvements and installation of official street name signs. City Manager’s Agenda #5: Vote Result: APPROVED 5. Acquisition of 5824 Whitesville Road Approval is requested to enter into a purchase and sale agreement with The Vine Trust to purchase the building at 5824 Whitesville Road for $120,960. The acquisition will allow the Columbus Fire department to expand its dormitory and operational space. City Manager’s Agenda #6: Vote Result: APPROVED 6. Liberty Utilities License Agreement Approval is requested to enter into a License Agreement with Liberty Utilities and the Development Authority to utilize Parcel 9 in the Muscogee Technology Park as a “lay down” area for Liberty’s construction of nearby infrastructure. City Manager’s Agenda #7: Vote Result: APPROVED 7. Mayor’s Commission on Health Donations (Add-On) Approval is requested to accept donations in support of the Mayor’s Commission on Health, and to expend such monies to cover said expenses relative to the efforts of the Commission. City Manager’s Agenda #8 (A-M): Vote Result: APPROVED Page 5 of 16 8. PURCHASES A. Six Ambulances with Loose Equipment for Fire & EMS (Cooperative Purchase) B. Emergency Operations Center – Technology Upgrade for Fire & EMS – RFP No. 21- 0030 C. Safety Apparel (Annual Contract) - RFB No. 21-0033 D. Janitorial Supplies for the Columbus Civic Center and Ice Rink (Annual Contract) – RFB No. 22-0004 E. Storing, Transporting and Recycling Waste Tires (Annual Contract) – RFB No. 21-0036 F. Soft Drink Concession/Columbus Civic Center & Ice Rink (Annual Contract) – RFP No. 21-0021 G. Heavy-Duty Truck Lift for Public Works – Cooperative Purchase H. Intercept High Security Contraband Scanning System for Muscogee County Prison (Cooperative Contract) I. Repair of Cherry Picker Boom Lift Crane for Public Works J. Wildlife Trapping Services for Public Works (Annual Contract) K. Direct Payments to Employee Benefit Carriers L. Mobile Assessor Software for Tax Assessors Office (Cooperative Purchase) M. Add-On Pursuit Utility Vehicles (Cooperative Purchase) 5. UPDATES AND PRESENTATIONS A. Exide Update - Ken Hewlett, Exide Environmental Response Trust, PathForward Consulting Inc. No Action Taken B. American Rescue Plan Update/Public Safety Operations Support Package - Pam Hodge, Deputy City Manager. No Action Taken C. SPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken D. TSPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken E. Victim Witness Update - Shelly Hall, Director of Victim Services. No Action Taken Page 6 of 16  F. Metra Transit Update - Rosa Evans, Metra Director. No Action Taken G. City Resource Center Update - Reather Hollowell, Human Resource Director. Delayed H. Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager. No Action Taken I. Yard Waste/Bulk Waste Update - Mike Criddle, Public Works Director. No Action Taken BID ADVERTISEMENT September 15, 2021 1. Service Contract for Various Types of Engines for METRA (Annual Contract) – RFB No. 22-0001 Scope of Bid The Consolidated Government of Columbus, Georgia is requesting bids to repair/rebuild various types of engines for METRA Transit System. The services will be procured on an as-needed basis. The contract term shall be for three years. 2. Forklift – RFB No. 22-0008 Scope of RFB The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) forklift. September 17, 2021 1. Inmate Telephone System/Muscogee County Prison (Annual Contract) – RFP No. 22- 0003 Scope of RFP The Columbus Consolidated Government (the City) is seeking proposals from qualified vendors to provide a turnkey, fully operational, secure and reliable inmate telephone system designed to improve the management and control of inmate telephone usage in the Muscogee County Prison. Telephone system should include the provision of a mobile for isolation units, and a video visitation system for dorm units. Page 7 of 16 September 22, 2021 1. Pharmaceutical Supply Services (Annual Contract) – RFB No. 22-0011 Scope of RFB The City of Columbus, Georgia is seeking bids from area hospitals interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The City reserves the right to add additional related items during the term of the contract. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties. September 24, 2021 1. Juvenile Drug Court Treatment Providers (Annual Contract) – RFP No. 22-0009 Scope of RFP Columbus Consolidated Government, on behalf of Juvenile Drug Court, is seeking proposals to provide crisis intervention, individual and family counseling, psychological evaluations and in-home counseling services for Drug Court participants. Offerors may submit proposals to provide either or all areas of treatment. The contract term shall be for two years with the option to renew for three additional twelve-month periods. October 4, 2021 1. Architectural Services for Feeding the Valley Facility Expansion – RFP No. 22-0004 Scope of RFP Columbus Consolidated Government is requesting proposals from qualified offerors to provide architectural plans and drawings for Feeding the Valley Facility Enhancement. Feeding the Valley is a food bank serving several counties and communities in the River Valley region. The organization is looking to expand by adding an additional facility at its Columbus location in order to meet the growing needs of the food insecure in the area. This is a Section 3 Covered Contract and Section 3 Business Concerns are encouraged to apply. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED Page 8 of 16 1. RESOLUTION - A Resolution cancelling the November 2, 2021, Proclamation Session. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution excusing Councilor Judy Thomas from the August 24, 2021 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution excusing Councilor Jerry "Pops" Barnes from the August 31, 2021 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Elections & Registration, September 2, 2021 Board of Tax Assessors, #28-21 and #29-21 Commission on International Relations & Cultural Liaison Encounters (CIRCLE), April 20, June 15 and July 20, 2021 Community Development Advisory Council, December 10, 2020 Development Authority, June 3 and July 1, 2021 Housing Authority of Columbus, June 16, 2021 Clerk of Council’s Agenda ADD-ON: Vote Result: APPROVED ADD-ON RESOLUTION - A Resolution excusing Councilor R. Walker Garrett from the September 14, 2021, Council Meeting. Page 9 of 16 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5 (A): No action taken A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expires: December 31, 2021 These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 Clerk of Council’s Agenda #5 (B): Vote Result: CONFIRMED appointment of Linda Hadley to fill the unexpired term of the late Charles Alexander. B. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy (Mayor’s Appointment) (Resident Member) Eligible to succeed Term Expires: November 16, 2021 late Charles Alexander (Mayor’s Appointment) Term Expires: April 30, 2023 These are five-year terms. Board meets monthly. Page 10 of 16  Women: 2 Senatorial District 15: 4 Senatorial District 29: 2 Mayor Henderson is nominating Linda Hadley to fill the unexpired term of the late Charles Alexander. 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6 (A-B): Vote Result: CONFIRMED appointment of Pastor Johnny Flakes, III to fill the unexpired term of Mrs. Charonda Huff on the Board of Family & Children Services and CONFIRMED appointment of Ret. Colonel Clint W. Cox to fill the unexpired term of Mr. Sanders Griffith, III to the Board of Water Commissioners. A. BOARD OF FAMILY & CHILDREN SERVICES: Pastor Johnny Flakes, III was nominated to fill the unexpired term of Mrs. Charonda Huff to serve in the “Leaders within the faith-based community (active or retired)” category. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2022 B. BOARD OF WATER COMMISSIONERS: Ret. Colonel Clint W. Cox was nominated to fill the unexpired term of Mr. Sanders Griffith, III. (Councilor Thomas’ nominee) Term expires: December 31, 2022 Note: (Ms. Sharon Bunn withdrew from consideration to serve on this board.) 7. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7: Vote Result: CONFIRMED appointment of Zachariah Bowman as the District 6 Representative (Mayor Pro Tem Allen) and Emily Rice as the District 10 Representative (Councilor House) A. YOUTH ADVISORY COUNCIL: District 6 Nominee: Zachariah Bowman District 10 Nominee: Emily Rice Page 11 of 16 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): NOMINATION: Councilor Woodson nominated Fran Carpenter for the seat of Shannon Smallman. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Shannon Smallman Open for Nominations Resigned (Council’s Appointment) Term Expires: January 31, 2023 The board Chairperson Cathy Williams is recommending Fran Carpenter. This is a three-year term. Meets monthly. Women: 5 Senatorial District 15: 10 Senatorial District 29: 1 Clerk of Council’s Agenda #8(B): ACTION: Forward the names of Earnest Smallman, Mike Welch and Dr. John Kingsbury for the seat of Earnest Smallman to the Hospital Authority for selection; Forward the names of Earnest Smallman, Mike Welch and Dr. John Kingsbury for the seat of Mike Welch to the Hospital Authority for selection; Forward the names of Earnest Smallman, Mike Welch and Dr. John Kingsbury for the seat of Dr. John Kingsbury to the Hospital Authority for selection. B. HOSPITAL AUTHORITY OF COLUMBUS: Ernest Smallman Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2021 Mike Welch Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2021 Page 12 of 16  Dr. John Kingsbury Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2020 *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation. The terms are three years. Board meets monthly. Women: 4 Senatorial District 15: 7 Senatorial District 29: 2 Clerk of Council’s Agenda #8(C): NOMINATION: Councilor Thomas nominated Mr. William R. Bandy to succeed Mr. Larry Derby. C. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expired: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment Not Eligible to succeed Term Expired: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Page 13 of 16  Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 Councilor Thomas is nominating Mr. William R. Bandy to succeed Mr. Larry Derby. The terms are two-years. Meets every even month. Clerk of Council’s Agenda #8(D): ACTION: Forward the following names for the seat of Brenda DeRamus: Ms. Brenda DeRamus, Mr. Murray Solomon and Mr. Tracy L. Sayers; Forward the following names for the seat of Susan McWhirter: Ms. Susan McWhirter, Mr. Murray Solomon and Mr. Tracy L. Sayers; Forward the following names for the seat of John Hargrove: Mr. John Hargrove, Mr. Murray Solomon and Mr. Tracy L. Sayers and Forward the names for the seat of James Crosse: Ms. Alpna Arora, Mr. Murray Solomon and Mr. Tracy L. Sayers to the Medical Center Hospital Authority. D. MEDICAL CENTER HOSPITAL AUTHORITY OF COLUMBUS: Brenda DeRamus Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: December 31, 2021 Susan McWhirter Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: December 31, 2021 John Hargrove Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: December 31, 2021 Page 14 of 16  James Crosse Open for Nominations Does not desire reappointment (Council’s Nomination) Term Expires: December 31, 2021 *The Council submits three (3) nominees to the Medical Center Hospital Authority for each seat and the Medical Center Hospital Authority selects the successor for Council’s confirmation. Councilor Thomas is nominating for the seat of Brenda DeRamus: Ms. Brenda DeRamus, Mr. Murray Solomon and Mr. Tracy L. Sayers. Councilor Thomas is nominating for the seat of Susan McWhirter: Ms. Susan McWhirter, Mr. Murray Solomon and Mr. Tracy L. Sayers. Councilor Thomas is nominating for the seat of John Hargrove: Mr. John Hargrove, Mr. Murray Solomon and Mr. Tracy L. Sayers. Councilor Thomas is nominating for the seat of James Crosse: Ms. Alpna Arora, Mr. Murray Solomon and Mr. Tracy L. Sayers. The terms are five years. Board meets quarterly. Women: 2 Senatorial District 15: 7 Senatorial District 29: 2 Clerk of Council’s Agenda #8(E): No Action Taken E. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 Page 15 of 16  This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 PUBLIC AGENDA: 1. Mr. Kelvin Brewton, representing Salvation Thru Enlightenment, Re: Invitation to the Council to attend Salvation Thru Enlightenment's weekly networking event starting September 18, 2021. Not present EXECUTIVE SESSION: At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to enter into executive session to discuss matters of litigation and property acquisition and disposal, seconded by Councilor Tucker and carried unanimously by the six members present, with Councilors Barnes, Davis and House being absent for the vote and Councilor Garrett being absent for the meeting, and the time being 1:03 p.m. The Regular Meeting reconvened at 1:32 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and litigation; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the September 14, 2021 Regular Council Meeting, seconded by Councilor Woodson and carried unanimously by the six members present, with Councilors Barnes, Davis and House being absent for the vote and Councilor Garrett being absent for the meeting, and the time being 1:44 p.m. Page 16 of 16