Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 28, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (attended virtually) and Councilors Jerry “Pops” Barnes, Charmaine Crabb, R. Walker Garrett, John M. House, Bruce Huff (arrived at 5:46 p.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Glenn Davis was absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Wes Stinson at Wynnbrook Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the September 14, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor House) 3. PROCLAMATION: Wynnbrook Christian School Warrior Archery High School Day RECEIVING: Head Coach Brad Bolick, Wynnbrook Christian School Warrior Archery team, Assistant Coaches, and Amanda Bolick Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Tucker) 4. PROCLAMATION: Communities in Motion Day RECEIVING: Rosa Evans, METRA Transit System PRESENTATION: Mayor’s Agenda #5: No Action Taken 5. Limited Scope Audit of Probate Court Office-Systems & Controls (Presented by Donna Mcginnis, Forensic Auditor) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading: An Ordinance amending Ordinance No.21-032, the budget for the fiscal year ending June 30, 2022, to reclassify certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes. (Mayor Pro-Tem) Page 2 of 13 City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN:07-21-1337: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia by changing certain boundaries of a district located at 1305 Hilton Avenue (parcel # 185-048-007) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District with conditions. Planning Department and PAC recommend conditional approval. (Councilor Huff) RESOLUTIONS City Attorney’s Agenda #3: Vote Result: APPROVED 3. A Resolution of the Council of Columbus, Georgia, requesting that the Columbus Building Authority (the “Authority”) issue its Lease Revenue Bonds (the “Bonds”) in an aggregate principal amount of approximately $50,000,000 for the acquisition, renovation and improvement of buildings, structures, and related facilities for use by Columbus in the performance of its governmental, administrative, and proprietary functions (collectively, the “Project”); to declare the official intent of Columbus to reimburse planned expenditures from the proceeds of the Bonds; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: Vote Result: APPROVED 4. A Resolution approving the execution of an IGA with the Muscogee County School District regarding TAD #8 South Columbus River District (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution amending Resolution No. 302-21 authorizing the City Manager to provide for the closing of Carver Park except during the hours of 7:00 am through 7:00 pm on Monday through Friday until November 1, 2021. (Councilor Tucker) PUBLIC AGENDA 1. Mr. Jerome Lawson, Re: Violence in the community and the underlining issues for that violence. No Action Taken 2. Mr. Ralph E. Sims, Re: Lien on Church Property. No Action Taken Page 3 of 13 3. Ms. Jennifer Le Denney, Re: NDO in regards to individuals affected by physical and developmental disabilities. Not Present 4. Mr. Paul Olson, Re: SPLOST Projects. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Acquisition of Property for Administrative Space Approval is requested to execute a Purchase and Sales Agreement for approximately 3.5932 acres including a 634-space parking facility and authorize the City Manager to enter into a lease agreement for a specified period of time. The purchase price was negotiated at $25,000,000 less $500,000 for rent during the time the lease agreement is in effect. City Manager’s Agenda #2: Vote Result: APPROVED 2. Acquisition of 803 5th Ave., 413 8th St. and 417 8th St. Approval is requested to enter into a purchase and sale agreement with the estate of Florence H. Pendleton to purchase 803 5th Ave., 413 8th St. and 417 8th St. for $52,000. The acquisition will allow Parks and Recreation to enhance its Ma Rainey Facility. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY 22 Local Government & Improvement Grant (LMIG) Approval is requested to submit an application and accept FY 22 Local Government & Improvement Grant (LMIG) from the Georgia Department of Transportation (GDOT). The proposed use of the funds is for the Intersection Improvements along Buena Vista Road Project (Columbus Spiderweb Network). The FY 22 LMIG allocation for Columbus-Muscogee County from GDOT is $2,179,241.32 with a local 10% match requirement. Page 4 of 13 City Manager’s Agenda #4: Vote Result: APPROVED 4. Detention Ponds Acceptance – Section Fourteen, Garrett Pines Approval is requested for the acceptance of the deed to the 22,203 square foot detention pond noted as Pond Lot #4 and the 44,938 square foot detention pond noted as Pond Lot #5 located in Section Fourteen, Garrett Pines. The owner has maintained the ponds since its construction for the period of at least 2 years therefore the City will be responsible for maintaining the 22,203 square foot detention pond and the 44,938 square foot detention pond located in Section Fourteen, Garrett Pines. City Manager’s Agenda #5: Vote Result: APPROVED 5. Street Acceptance – Calf Pasture Drive, that portion of Hayfields Road and that portion of Hereford Lane located in Phase One, Section One, Heiferhorn Farms Approval is requested for the acceptance of Calf Pasture Drive, that portion of Hayfields Road and that portion of Hereford Lane located in Phase One, Section One, Heiferhorn Farms. The Engineering Department has inspected said streets and recommends acceptance. City Manager’s Agenda #6: Vote Result: APPROVED 6. Columbus Police Department: Financial Donations Approval is requested to accept a financial donation totaling $250.00 from the Faith and Blue Organization DBA, Movement Forward Inc. to help facilitate a community oriented policing program bringing police and faith communities together. City Manager’s Agenda #7: Vote Result: APPROVED 7. Use of Whitewater Reserve Funds Approval is requested to authorize a Memorandum of Understanding with Uptown Whitewater Management, LLC for the release of Whitewater Reserve Funds for Whitewater repair and maintenance up to $233,919. Page 5 of 13 City Manager’s Agenda #8: Vote Result: APPROVED 8. FY 22 Georgia Department of Transportation – Z230 Funds for Resurfacing Approval is requested to apply for and accept FY 22 Surface Transportation Block Grant (STBG) Z230 Funds from the Georgia Department of Transportation (GDOT) for the resurfacing of eight (8) city roads. City Manager’s Agenda #9: Vote Result: APPROVED 9. Quit Claim Deed to Ben Eric Billings for a Portion of Talokas Lane Approval is requested to abandon, declare surplus an execute a Quit Claim Deed for all rights, title and interest the City may have in the portion of Talokas Lane as shown on Right of Way Acquisition Survey of Talokas Lane, Parcel “1000B” & “1000C”, Billings Crossing. City Manager’s Agenda #10(A-I): Vote Result: APPROVED 10. PURCHASES A. One Ladder Truck with Loose Equipment for Fire/EMS – Cooperative Purchase B. GMA Lease for One Ladder Truck with Loose Equipment for Fire/EMS C. E-One Rescue Pumpers with Loose Equipment for Fire/EMS – Cooperative Contract D. All-Terrain Vehicles (ATVs) and Accessories for the Police Department – Cooperative Purchase E. Ford Explorers for Engineering Department – Cooperative Contract F. Ford F-250 Pickup Trucks for Engineering Department – Cooperative Contract G. Commercial Dishwasher for Muscogee County Jail – Cooperative Contract H. Xomad Project Funding Payment to the Community Foundation of The Chattahoochee Valley I. ADD-ON: Amendment 1 for Space Planning and Programming & Design Professional Services for Columbus Consolidated Government Center Project – RFQ No. 20-0001 Page 6 of 13 11. UPDATES AND PRESENTATIONS A. Cure Violence Update - Reggie Lewis, DHP/Cure Violence Columbus, GA. No Action Taken B. Columbus Visitors Bureau Update - Peter Bowden, CEO. No Action Taken C. City Resource Center Update - Reather Hollowell, Human Resources Director. No Action Taken D. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT September 29, 2021 1. Pharmaceutical Supply Services (Annual Contract) – RFB No. 22-0011 Scope of Bid The City of Columbus, Georgia is seeking bids from area hospitals interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The City reserves the right to add additional related items during the term of the contract. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties. October 4, 2021 1. Architectural Services for Feeding the Valley Facility Expansion – RFP No. 22-0004 Scope of RFP Columbus Consolidated Government is requesting proposals from qualified offerors to provide architectural plans and drawings for Feeding the Valley Facility Enhancement. Feeding the Valley is a food bank serving several counties and communities in the River Valley region. The organization is looking to expand by adding an additional facility at its Columbus location in order to meet the growing needs of the food insecure in the area. This is a Section 3 Covered Contract and Section 3 Business Concerns are encouraged to apply. October 13, 2021 1. Traffic Safety Equipment (Annual Contract) – RFB No. 22-0014 Scope of Bid Page 7 of 13  Columbus Consolidated Government is requesting bids from qualified vendors to provide traffic safety equipment to include barricades, safety flags, traffic cones, drums, various signs, stands, etc, to the Public Works Department. These items will be procured on an “as needed” basis. The contract term will be for two years with the option to renew for three additional twelve- month periods. October 20, 2021 1. Classification and Compensation Study and Analysis Scope of RFP The City of Columbus is seeking proposals from qualified Consultant/Firms to conduct a classification and compensation study. The Consultant/Firm will work with Human Resources and City leadership to review our classification and compensation structure and recommend comparable public/private survey markets. Consultant/Firms shall consider the compensation and benefits package received by employees with the City as it relates to both the external and internal markets. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Withdrawn by Clerk of Council Davis 1. RESOLUTION – A Resolution excusing Mayor Pro Tem R. Gary Allen from the September 28, 2021 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. Email Correspondence from Contreana Pearson, Secretary to the Animal Control Advisory Board, requesting that the seat of Christy Noullet be declared vacant due to a lack of attendance. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Animal Control Advisory Board, June 8 and August 3, 2021 Page 8 of 13  Board of Tax Assessors, 30-21 & 31-21 Convention & Visitors Board of Commissioners, August 18, 2021 Housing Authority of Columbus, August 18, 2021 Land Bank Authority, September 9, 2021 Planning Advisory Commission, August 18, 2021 Public Safety Advisory Commission, August 19, 2021 River Valley Regional Commission, August 25, 2021 Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED ADD-ON RESOLUTION: RESOLUTION - A Resolution excusing Councilor Glenn Davis from the September 28, 2021 Council Meeting. BOARD APPOINTMENTS- ACTION REQUESTED: 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expires: December 31, 2021 These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 8 Page 9 of 13 Clerk of Council’s Agenda #4(B): NOMINATION: Mayor Henderson nominated Tiffani Stacy to succeed herself; Vote Result: CONFIRMED appointment of Tiffani Stacy B. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy- Interested in serving another term (Mayor’s Appointment) (Resident Member) Eligible to succeed Term Expires: November 16, 2021 Mayor Henderson is nominating Tiffani Stacy to serve another term. These are five-year terms. Board meets monthly. Women: 2 Senatorial District 15: 4 Senatorial District 29: 2 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED appointment of Fran Carpenter A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Ms. Fran Carpenter was nominated to fill the unexpired term of Ms. Shannon Smallman. (Councilor Woodson’s nominee) Term expires: January 31, 2023 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: David Goldberg Open for Nominations At-Large Member (Council’s Appointment) Moving out of county Term Expired: June 30, 2021 Page 10 of 13  Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expired: June 30, 2020 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #6(B): No Action Taken B. TREE BOARD: Frank Tommey Open for Nominations Not Eligible to succeed (Council’s Appointment) Residential Development Member Term Expired: December 31, 2020 Page 11 of 13  Troy Keller Open for Nominations Not Eligible to succeed (Council’s Appointment) Educator Member Term Expired: December 31, 2020 This is a four-year term. Meets as needed. Women: 6 Senatorial District 15: 4 Senatorial District 29: 7 Clerk of Council’s Agenda #6(C): NOMINATION(S): Councilor Woodson nominated James “Jay” Lewis, Hannah Israel, Alan Udy, Debbie Young and Jud Richardson to succeed themselves on the Uptown Facade Board. C. UPTOWN FACADE BOARD: James “Jay” Lewis- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Hannah Israel- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Alan Udy Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Debbie Young Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 Jud Richardson Open for Nominations Eligible to succeed (Council’s Appointment) Uptown Columbus, Inc. Term Expires: October 31, 2021 Page 12 of 13 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the September 28, 2021 Regular Council Meeting, seconded by Councilor House and carried unanimously by the eight members present, with Mayor Pro Tem Allen being absent for the vote, and Councilor Davis being absent for the meeting, and the time being 9:10 p.m. Page 13 of 13